HR Project Manager Job Description [Updated for 2025]

In the ever-evolving world of business, the role of an HR Project Manager has become increasingly pivotal.

As organizations grow and transform, the demand for astute professionals who can design, steer, and execute human resource projects escalates.

But let’s delve deeper: What is exactly expected from an HR Project Manager?

Whether you are:

• A job aspirant attempting to comprehend the core of this role,
• A hiring manager crafting the profile of the perfect candidate,
• Or merely captivated by the intricacies of HR project management,

You’ve landed at the right spot.

Today, we present a customizable HR Project Manager job description template, created for effortless posting on job boards or career sites.

Let’s dive straight into it.

HR Project Manager Duties and Responsibilities

HR Project Managers are responsible for overseeing and managing projects within the human resources department of a company.

This includes planning, executing, and monitoring projects to ensure they are completed in a timely and efficient manner.

The duties and responsibilities of an HR Project Manager include:

• Defining project scope, goals and deliverables that support business goals in collaboration with senior management
• Developing full-scale project plans and associated communication documents
• Effectively communicating project expectations to team members and stakeholders in a timely and clear fashion
• Liaising with project stakeholders on an ongoing basis
• Estimating the resources and participants needed to achieve project goals
• Setting and continually managing project expectations with team members and other stakeholders
• Planning and scheduling project timelines and milestones using appropriate tools
• Determining and assessing need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle
• Identifying and managing project dependencies and critical path
• Tracking project milestones and deliverables
• Developing and delivering progress reports, proposals, requirements documentation, and presentations
• Proactively managing changes in project scope, identify potential crises, and devise contingency plans
• Enforcing project standards
• Conducting project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements

 

HR Project Manager Job Description Template

Job Brief

We are seeking a talented HR Project Manager to lead and direct various HR projects within our organization.

The HR Project Manager will be responsible for planning, overseeing and leading projects from ideation through to completion.

The role involves aligning project objectives with company goals, and making sure project team members have the tools they need to meet project deadlines.

Our ideal candidate has proven experience in project management and the ability to lead project teams of various sizes.

A strong understanding of HR processes, procedures and best practices is required.

 

Responsibilities

• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Develop a detailed project plan to track progress
• Use appropriate verification techniques to manage changes in project scope, schedule and costs
• Measure project performance using appropriate systems, tools and techniques
• Report and escalate to management as needed
• Manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Create and maintain comprehensive project documentation

 

Qualifications

• Proven work experience as a project manager in HR or related field
• Excellent client-facing and internal communication skills
• Excellent written and verbal communication skills
• Solid organizational skills including attention to detail and multitasking skills
• Strong working knowledge of Microsoft Office
• Project Management Professional (PMP) / PRINCE II certification is a plus
• Bachelor’s degree in Human Resources or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HR Project Manager
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the HR Director or Senior HR Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $105,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HR Project Manager Do?

HR Project Managers are critical in organizations across various sectors where they oversee and manage human resource projects.

They hold a leadership role in the HR department and work towards improving the organization’s overall performance by managing its most valuable assets, its employees.

They are typically responsible for designing, coordinating, and improving the internal and external HR projects and programs of an organization.

This involves everything from developing and executing project plans to leading project teams, and ensuring projects are completed on time and within budget.

HR Project Managers are also involved in identifying and implementing best practices related to HR, developing talent management strategies, and ensuring regulatory compliance.

They work closely with stakeholders, including HR staff, departmental managers, and executives to ensure that the organization’s HR policies and procedures are aligned with its strategic goals.

Their role also includes managing risks, resolving issues, and reporting on project progress to senior management.

The key goal of an HR Project Manager is to ensure the successful implementation of projects that contribute to the overall effectiveness and success of the HR function in the organization.

In addition, they may also be responsible for training and developing HR staff, preparing and managing project budgets, and managing relationships with external vendors or consultants.

 

HR Project Manager Qualifications and Skills

HR Project Managers require a unique blend of both technical and interpersonal skills in order to successfully lead and execute HR-specific projects.

These include:

• Leadership skills to guide and manage a team towards achieving project objectives and deadlines.
• Human Resource knowledge to understand and apply HR policies, procedures, and best practices relevant to the project.
• Project management skills to plan, execute, monitor, and close projects effectively and efficiently.
• Communication skills to coordinate between different departments, stakeholders, and team members, ensuring that everyone is aligned and informed about project progress and changes.
• Problem-solving abilities to address and overcome challenges that may arise during the project lifecycle.
• Negotiation and conflict resolution skills to manage disagreements and facilitate collaboration among team members and stakeholders.
• Financial management skills to create and manage project budgets, ensuring that resources are used efficiently.
• Proficiency in HR and project management software to streamline project processes and tasks.

 

HR Project Manager Experience Requirements

An HR Project Manager is generally expected to have 3 to 5 years of experience in the field of Human Resources, ideally with a focus on project management.

During this time, they should have gained substantial experience in various HR functions such as recruitment, employee relations, benefits administration, and compliance.

Entry-level HR professionals can gain relevant experience in roles such as HR Assistant or HR Coordinator.

These roles provide a strong foundation in HR practices and procedures.

After acquiring a few years of experience, HR professionals may take on more specialized roles such as HR Specialist or HR Business Partner, where they can build project management experience.

These roles often involve managing specific HR projects or initiatives, developing project plans, and coordinating with various stakeholders.

Professionals with more than 5 years of experience, particularly in managing large-scale HR projects, are often ideal candidates for HR Project Manager roles.

They may have a proven track record of successfully leading HR projects from inception to completion, demonstrating strong project management skills, and effectively collaborating with cross-functional teams.

In addition, HR Project Managers are typically expected to have a Bachelor’s degree in Human Resources, Business, or a related field.

Some employers may prefer candidates with a Master’s degree or professional certifications such as Project Management Professional (PMP) or Senior Professional in Human Resources (SPHR).

 

HR Project Manager Education and Training Requirements

HR Project Managers usually hold a bachelor’s degree in human resources, business administration, or a related field.

In-depth knowledge of human resources, project management, and labor laws is typically required.

Many employers prefer candidates who have a master’s degree in human resources, business administration, or similar fields.

This advanced degree provides a more comprehensive understanding of business operations, strategic planning, and management principles.

Certifications such as the Project Management Professional (PMP), Senior Professional in Human Resources (SPHR), or Certified Professional in Human Resources (PHR) are often highly valued.

These certifications demonstrate a candidate’s expertise and commitment to the profession.

Additionally, HR Project Managers should have several years of experience in a managerial or supervisory role within the HR department.

This experience helps develop the practical skills and knowledge necessary for the role.

Continuing education is also important for staying updated on changes in human resources laws and best practices.

Many HR Project Managers attend workshops, seminars, and training programs throughout their careers to continuously improve their skills.

 

HR Project Manager Salary Expectations

An HR Project Manager can expect to earn an average salary of $86,434 (USD) per year.

The actual salary may fluctuate depending on factors such as level of experience, the size and industry of the employing organization, and geographical location.

 

HR Project Manager Job Description FAQs

What skills does an HR Project Manager need?

An HR Project Manager should have strong leadership skills, with an ability to direct and motivate a team.

They should also possess excellent communication and interpersonal skills, for liaising with different departments, team members, and stakeholders.

Organizational, planning, and problem-solving skills are also crucial for managing projects and meeting deadlines.

Familiarity with HR systems and databases, along with proficiency in MS Office and project management software, is also necessary.

 

Do HR Project Managers need a degree?

HR Project Managers generally require a bachelor’s degree in human resources, business administration, or a related field.

Some employers may prefer candidates with a master’s degree or professional certification, such as Project Management Professional (PMP) or Certified Associate in Project Management (CAPM).

 

What should you look for in an HR Project Manager resume?

Look for a combination of strong academic credentials, relevant HR and project management experience, and certifications in project management methodologies like Agile, Scrum or PMP.

Solid experience in managing end-to-end HR projects, knowledge of HR systems and databases, and a track record of delivering projects within timeline and budget would be a plus.

 

What qualities make a good HR Project Manager?

A good HR Project Manager is able to understand and anticipate the needs of a company and its employees, and manage projects that meet those needs.

They should be able to handle pressure well, make sound decisions, and lead teams effectively.

They need to be detail-oriented, have good problem-solving skills, and the ability to manage multiple tasks simultaneously.

Good interpersonal and communication skills are also essential to foster positive relationships with team members and stakeholders.

 

How is the performance of an HR Project Manager measured?

The performance of an HR Project Manager is typically measured by the successful initiation, planning, design, execution, monitoring, controlling and closure of a project.

This includes managing the scope, cost, timing, and quality of the project, and ensuring that it meets the needs and expectations of the stakeholders.

Key performance indicators (KPIs) such as project delivery time, budget management, team satisfaction, and stakeholder satisfaction are often used.

 

Conclusion

So there you have it.

Today, we’ve unveiled the ins and outs of being an HR Project Manager.

Surprising, isn’t it?

It’s not just about managing people.

It’s about shaping the future of the workforce, one project at a time.

With our comprehensive HR Project Manager job description template and real-life examples, you’re all geared up to make your next career move.

But why stop here?

Dig deeper with our job description generator. It’s your stepping stone to creating precision-crafted job listings or refining your resume to perfection.

Remember:

Every project you manage contributes to a broader organizational goal.

Let’s shape the future of HR. Together.

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