HR Training Specialist Job Description [Updated for 2025]

In the dynamic world of human resources, the focus on HR Training Specialists has never been sharper.

The landscape of workplace development continues to evolve, and with each change, the need for skilled professionals who can design, implement, and evaluate effective training programs intensifies.

But let’s delve deeper: What’s truly expected from an HR Training Specialist?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the intricate processes of HR training,

You’re in the right place.

Today, we unveil a customizable HR Training Specialist job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

HR Training Specialist Duties and Responsibilities

HR Training Specialists are responsible for planning, conducting, and administering programs that train employees and improve their skills and knowledge.

Their duties are crucial in maintaining a competent and efficient workforce.

Their main duties and responsibilities include:

• Identifying training and developmental needs within an organization through job analysis, appraisal schemes, and regular consultation with managers and human resources departments
• Designing and expanding training and development programs based on the needs of the organization and the individual
• Working in a team to produce programs that are satisfactory to all relevant parties in an organization, such as line managers, accountants, and senior managers at board level
• Considering the costs of planned programs and keeping within budgets as assessing the return on investment of any training or development program is becoming increasingly important
• Developing effective induction programs for new hires
• Monitoring and reviewing the progress of trainees through questionnaires and discussions with managers
• Ensuring that statutory training requirements are met
• Evaluating training and development programs
• Amending and revising programs as necessary, in order to adapt to changes occurring in the work environment
• Helping line managers and trainers solve specific training problems, either on a one-to-one basis or in groups
• Keeping up to date with developments in training by reading relevant journals, going to meetings and attending relevant courses

 

HR Training Specialist Job Description Template

Job Brief

We are in search of a dedicated HR Training Specialist to oversee the learning and professional development of our workforce.

The HR Training Specialist will be responsible for developing, coordinating, and implementing training programs that align with the company’s objectives and strategy.

The ideal candidate for this position will have a strong understanding of effective teaching methodologies, superb communication skills, and a passion for corporate education and development.

 

Responsibilities

• Assess the company’s training needs through surveys, interviews, or consultations with managers
• Design and create training programs and materials
• Conduct seminars, workshops, individual training sessions, etc.
• Prepare educational material such as module summaries, videos, etc.
• Support and mentor new employees
• Keep attendance and performance records
• Conduct evaluations to identify areas of improvement
• Monitor employee performance and response to training
• Collaborate with the HR department and managers to develop workforce plans and programs

 

Qualifications

• Proven experience as an HR Training Specialist, Trainer, or similar role
• Experience in designing course content and learning materials
• Proficient in MS Office and Learning Management Systems (LMS)
• Excellent communication and leadership skills
• Ability to guide and motivate
• Organizational skills with the ability to manage numerous projects and priorities at once
• Positive and encouraging personality
• BSc/BA degree in Business, Psychology, HR, Education or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HR Training Specialist
• Work Environment: Office setting with opportunities for remote work. Some travel may be required for on-site training sessions or conferences.
• Reporting Structure: Reports to the HR Manager or Training and Development Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $65,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HR Training Specialist Do?

An HR Training Specialist, also known as a Human Resources Development Specialist, is a professional who plans, organizes, and leads training programs for employees within an organization.

They work closely with management and other HR professionals to identify the organization’s training needs, which can range from improving specific skills to understanding new systems or legislation.

Once these needs are identified, the HR Training Specialist is responsible for designing and implementing effective training programs to meet these needs.

This can involve creating training materials, facilitating workshops, or sourcing external training providers.

Their role also involves evaluating the effectiveness of each training program, gathering feedback, and implementing necessary improvements.

This ensures that the training programs are always up-to-date and beneficial to the employees and the organization.

HR Training Specialists also track and report on training outcomes, providing insights to management on return on investment and areas for further development.

They may also be responsible for managing the training budget, and ensuring that all training activities are compliant with the law and the organization’s policies.

In larger organizations, HR Training Specialists may specialize in certain areas such as leadership development, technical skills training, or onboarding new employees.

 

HR Training Specialist Qualifications and Skills

An HR Training Specialist should possess the skills and qualifications that align with the job role, including:

• Strong knowledge of training processes and procedures, as well as the ability to design, plan, and implement a wide range of training activities.
• Excellent communication skills to effectively deliver training programs and provide clear instructions to staff members.
• Strong interpersonal skills to interact with employees at all levels of the organization, fostering a positive training environment.
• Good organizational skills to manage multiple training programs simultaneously and ensure that all training objectives are met.
• Problem-solving skills to identify and address gaps in employee knowledge or skills, and to develop appropriate training solutions.
• Proficiency in using various learning management systems (LMS) and e-learning platforms to deliver online training programs.
• Knowledge of HR practices, laws, and regulations to ensure that all training programs are compliant with legal requirements.
• Strong analytical skills to evaluate the effectiveness of training programs and make necessary improvements.

 

HR Training Specialist Experience Requirements

HR Training Specialist candidates typically have a bachelor’s degree in Human Resources, Business Administration, or a related field, and have gained professional experience through internships or part-time roles in an HR or training capacity.

Entry-level HR Training Specialists usually have 1 to 2 years of experience in HR, corporate training, or a related role.

These professionals may have gained their experience in roles such as HR Assistant, Training Coordinator, or similar positions.

Those with 3 to 5 years of experience are likely to have developed their skills in roles such as HR Generalist, Training and Development Specialist, or similar positions, often conducting training sessions, developing training curriculum, and assessing training needs within the organization.

Candidates with more than 5 years of experience are likely to have more strategic experience, such as designing and implementing organization-wide training programs, measuring the effectiveness of training initiatives, or managing a training team.

These individuals are often ready for senior-level or managerial positions within the HR training field.

 

HR Training Specialist Education and Training Requirements

HR Training Specialists generally hold a bachelor’s degree in human resources, business administration, or a related field.

They also need a strong foundation in the principles of human resource management, including talent acquisition, learning and development, and performance management.

Some roles may require HR Training Specialists to hold a master’s degree in human resources or a related field, particularly for those aiming for leadership positions or specialized duties.

Aside from the educational requirements, many employers prefer candidates with certifications such as the Certified Professional in Learning and Performance (CPLP) from the Association for Talent Development or the Professional in Human Resources (PHR) from the HR Certification Institute.

These certifications demonstrate the specialist’s commitment to their profession and their proficiency in training and development strategies.

Practical experience in delivering training programs, instructional design, and understanding of learning management systems is also often required.

Continued professional development is critical in this role, to keep abreast with the latest learning techniques and technologies.

 

HR Training Specialist Salary Expectations

An HR Training Specialist earns an average salary of $61,210 (USD) per year.

However, the actual salary may fluctuate based on factors such as years of experience, the size and industry of the employing company, and the cost of living in the geographical location.

 

HR Training Specialist Job Description FAQs

What skills does an HR Training Specialist need?

HR Training Specialists need excellent communication and presentation skills as they often deliver training programs to employees.

They also need strong analytical skills to assess the effectiveness of these programs.

Moreover, they should possess strong interpersonal skills to collaborate effectively with managers and employees across different departments.

 

Do HR Training Specialists need a degree?

Most employers require HR Training Specialists to have a bachelor’s degree in Human Resources, Business Administration, or a related field.

Some positions may require a master’s degree or specific certifications, such as the Certified Professional in Learning and Performance (CPLP) from the Association for Talent Development.

 

What should you look for in an HR Training Specialist resume?

When reviewing the resume of an HR Training Specialist, look for a solid educational background in Human Resources or a related field.

Experience in developing and implementing training programs is crucial, as well as any certifications relevant to the role.

Additionally, check for experience in using HR software and familiarity with e-learning platforms.

 

What qualities make a good HR Training Specialist?

A good HR Training Specialist is a strong communicator who can deliver information in a way that’s easy to understand.

They should be adaptable, able to modify training programs according to employee feedback and changes in business strategy.

They should also be organized and detail-oriented, ensuring that training materials are up-to-date and that programs are executed smoothly.

 

What are the key responsibilities of an HR Training Specialist?

An HR Training Specialist is responsible for identifying training needs within the organization, developing training programs and materials, and delivering these programs to employees.

They also evaluate the effectiveness of training initiatives and make necessary improvements.

Moreover, they may be responsible for maintaining a budget for training activities and staying up-to-date with the latest developments in training and learning methods.

 

Conclusion

And there you have it.

Today, we’ve unveiled the true essence of being an HR Training Specialist.

Surprise, surprise?

It’s not just about conducting training programs.

It’s about shaping the future of an organization, one training session at a time.

With our comprehensive HR Training Specialist job description template and practical examples, you’re ready to step up.

But why limit yourself?

Delve deeper with our job description generator. It’s your next station for creating precision-geared job listings or polishing your resume to brilliance.

Always remember:

Every training program is a part of a bigger vision.

Let’s shape that future. Together.

How to Become an HR Training Specialist (Complete Guide)

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