Human Resources Training Specialist Job Description [Updated for 2025]

In the business world, the importance of a Human Resources Training Specialist has never been more paramount.

As companies evolve, the need for skilled professionals who can develop, implement, and measure the impact of training programs increases.

But let’s delve deeper: What’s truly expected from a Human Resources Training Specialist?

Whether you are:

• A job seeker trying to comprehend the core of this role,
• A hiring manager outlining the ideal candidate,
• Or simply fascinated by the intricacies of human resources training,

You’re in the right place.

Today, we present a customizable Human Resources Training Specialist job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Human Resources Training Specialist Duties and Responsibilities

Human Resources Training Specialists are responsible for developing and implementing training programs within a company to maximize efficiency and performance.

They design and deliver training sessions to employees, evaluate the success of these programs, and adapt them accordingly.

Their duties and responsibilities include:

• Conducting need-based analysis to identify areas where training is necessary
• Designing, developing, and delivering training programs to meet specific business needs
• Consulting with management and other leaders to identify company training needs
• Creating and implementing a wide range of training materials such as instructional manuals, multimedia visual aids, and other educational materials
• Assessing the effectiveness of training programs through evaluation tools, feedback, and observation
• Collaborating with subject matter experts to ensure the content is accurate and relevant
• Keeping abreast of training trends, developments, and best practices
• Adapting training programs and materials based on feedback and changing business requirements
• Managing the logistical aspects of training sessions, including venue setup, scheduling, and participant communication
• Documenting and maintaining training records, including participant lists, schedules, and training evaluations

 

Human Resources Training Specialist Job Description Template

Job Brief

We are looking for a proficient Human Resources Training Specialist to assess the needs of our organization and develop, coordinate, and execute training programs for our staff.

The Human Resources Training Specialist responsibilities include identifying training needs, developing educational curriculums and material, implementing training programs, and evaluating their outcomes.

Our ideal candidate is experienced in creating engaging learning activities and compelling course content that enhances retention and transfer, and is familiar with various types of training methods, including on-the-job coaching, mentorship programs, and e-learning.

Ultimately, the role of the HR Training Specialist is to help our employees develop skills and knowledge to improve their performance and contribute to the success of our company.

 

Responsibilities

• Identify and assess the training needs of the organization through job analysis, career paths, and consultation with managers
• Develop, implement, and monitor training programs within the organization
• Conduct follow-up studies of all completed training to evaluate and measure results
• Modify and improve existing training programs
• Develop testing and evaluation processes
• Conduct performance reviews to identify areas of improvement
• Design and create training materials, visual aids and presentations
• Conduct seminars, workshops, individual training sessions etc
• Prepare and implement training budget
• Keep track of training costs and create reports

 

Qualifications

• Proven experience as an HR Training Specialist or similar role
• Experience in designing course content
• Ability to conduct various types of training
• Proficient in MS Office (esp. PowerPoint); e-learning software is an asset
• Excellent organizational and time-management abilities
• Outstanding communication skills and comfortable speaking to crowds
• Degree in Human Resources, Business Administration or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Human Resources Training Specialist
• Work Environment: Office setting. Travel may be required for training sessions or conferences.
• Reporting Structure: Reports to the Human Resources Manager or Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $54,411 minimum to $86,736 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Human Resources Training Specialist Do?

Human Resources Training Specialists are a crucial part of the Human Resources department in any organization.

They can work in a variety of industries and are primarily responsible for creating, conducting, and managing training programs for employees.

Training Specialists design and deliver educational programs to improve the skills and knowledge of an organization’s workforce.

They assess the training needs of employees, develop curriculum or training modules, and conduct workshops or training sessions.

These may be related to a wide range of topics, from job-specific knowledge to soft skills such as communication or leadership.

They coordinate with managers and supervisors to understand departmental learning needs and tailor training programs accordingly.

They may also be responsible for creating training materials, such as manuals, guides, and online learning resources.

HR Training Specialists also monitor and evaluate the effectiveness of training programs, collecting feedback and analyzing data to continuously improve the learning experience.

They are expected to stay updated on new training methods and techniques, and may also be responsible for managing training budgets.

Another key role of a Training Specialist is to ensure compliance with all laws and regulations related to training and development.

This may involve conducting regular audits of training records and ensuring all employees receive mandatory training in a timely manner.

Overall, a Human Resources Training Specialist plays a vital role in employee development, contributing to the overall growth and success of an organization.

 

Human Resources Training Specialist Qualifications and Skills

Human Resources Training Specialists require a combination of technical knowledge, interpersonal skills, and industry expertise to train and develop an organization’s workforce effectively, such as:

• Excellent communication skills to articulate complex instructions and convey training materials effectively to employees of varying levels of understanding.
• Strong interpersonal skills to build relationships and interact positively with trainees, understanding their needs and adapting the training accordingly.
• Proven ability to design, develop and implement training programs that align with the company’s goals and increase workforce productivity and satisfaction.
• Knowledge of adult learning theories and instructional design models to create engaging training programs that cater to different learning styles.
• Time management skills to design and conduct training programs within specified timelines, while balancing multiple projects and tasks.
• Ability to evaluate the effectiveness of training programs by assessing participant feedback and job performance, and to adapt training strategies as needed.
• Knowledge of HR laws and regulations, to ensure training programs adhere to legal requirements and industry standards.
• Proficiency in using training software and technology to create interactive learning modules and manage training records.

 

Human Resources Training Specialist Experience Requirements

Entry-level Human Resources Training Specialists may have 1 to 2 years of experience, often gained through an internship or part-time role within a Human Resources department.

These professionals may have also gained relevant experience in roles such as Training Coordinator, HR Assistant, or other related roles.

Candidates with more than 3 years of experience often develop their skills in roles such as Human Resources Generalist or Training and Development Specialist.

At this level, professionals have typically honed their skills in areas like employee training, HR policies, performance management, and employee development.

Individuals with more than 5 years of experience are generally considered seasoned professionals.

They may have extensive experience in designing and implementing training programs, managing employee relations, and may have leadership experience.

This level of experience may prepare them for a managerial or directorial position within the HR department.

In addition to work experience, a Human Resources Training Specialist may also require a certification like the Certified Professional in Learning and Performance (CPLP) or the Society for Human Resource Management Certified Professional (SHRM-CP).

These certifications can further enhance their credibility and competency in the field.

 

Human Resources Training Specialist Education and Training Requirements

Human Resources Training Specialists typically require a bachelor’s degree in human resources, business administration, or a related field.

This role requires a deep understanding of organizational behavior, labor laws, and interpersonal communication, which are usually covered in relevant degree programs.

In addition to their degree, many Human Resources Training Specialists gain practical experience through internships or entry-level positions in the HR field.

Some positions may require a master’s degree in human resources, organizational development, or business administration, especially for roles involving strategic planning and implementation.

Continued education is also crucial in this role as it allows specialists to stay updated on changes in labor laws, employee development trends, and teaching methods.

Human Resources Training Specialists can further enhance their skills and employability by obtaining certifications from recognized institutions, such as the Society for Human Resource Management (SHRM).

These certifications signify the individual’s commitment to their profession and their mastery of the complex HR landscape.

In addition, having strong presentation and instructional skills are essential for this role as it involves delivering training and development programs to employees at all levels within an organization.

 

Human Resources Training Specialist Salary Expectations

A Human Resources Training Specialist earns an average salary of $63,070 (USD) per year.

This amount may differ based on the specialist’s level of experience, qualifications, the size of the organization they work for, and their geographical location.

 

Human Resources Training Specialist Job Description FAQs

What skills does a Human Resources Training Specialist need?

A Human Resources Training Specialist needs to have excellent communication and presentation skills for training employees.

They should also have strong interpersonal skills to build relationships with various stakeholders.

Attention to detail, problem-solving skills, and the ability to analyze and interpret data are also crucial.

Familiarity with learning management systems and digital learning tools may also be required.

 

Do Human Resources Training Specialists need a degree?

Most employers prefer Human Resources Training Specialists to have a bachelor’s degree in human resources, business administration, or a related field.

In addition, some roles may require experience in HR, training, or teaching.

Certain positions may prefer candidates with relevant professional certifications such as the Certified Professional in Training Management (CPTM).

 

What should you look for in a Human Resources Training Specialist resume?

You should look for a degree in a relevant field and experience in HR or training.

Important skills to look for include communication, presentation, and interpersonal skills.

Experience with digital learning tools and learning management systems is a plus.

Any professional certifications in training or HR would also be advantageous.

 

What qualities make a good Human Resources Training Specialist?

A good Human Resources Training Specialist is a strong communicator who can effectively deliver training to a diverse range of employees.

They are innovative and can design engaging and effective training programs.

They are also organized, detail-oriented, and can manage multiple training initiatives simultaneously.

Good HR Training Specialists are also lifelong learners who stay up-to-date with the latest trends and best practices in training and development.

 

How important is the role of a Human Resources Training Specialist in a company?

The role of a Human Resources Training Specialist is crucial in a company.

They are responsible for developing and implementing training programs that enhance employees’ skills, improve productivity, and boost job satisfaction.

They also ensure that the company complies with any necessary training regulations.

By ensuring that employees are well-trained and skilled, HR Training Specialists contribute significantly to a company’s success.

 

Conclusion

And there we have it.

Today, we’ve delved into the fascinating world of a Human Resources Training Specialist.

Surprised?

It’s not just about employee training.

It’s about shaping the future of an organization, one training module at a time.

With our comprehensive Human Resources Training Specialist job description template and practical examples, you’re ready to take the next step.

But why stop at readiness?

Dive further with our job description generator. It’s your key to crafting accurate job listings or fine-tuning your resume to perfection.

Remember:

Every training session contributes to the larger organizational picture.

Let’s shape that future. Together.

How to Become a Human Resources Training Specialist (Complete Guide)

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