HVAC Maintenance Supervisor Job Description [Updated for 2025]

In the era of technological advancement, the demand for HVAC Maintenance Supervisors is on the rise.

As infrastructure continues to evolve, the need for skilled professionals who can monitor, maintain, and protect our Heating, Ventilation and Air Conditioning (HVAC) systems is paramount.

But what does being an HVAC Maintenance Supervisor truly entail?

Whether you are:

• A job seeker trying to understand the scope of this role,
• A hiring manager looking for the ideal candidate,
• Or just someone curious about the responsibilities of an HVAC Maintenance Supervisor,

You’ve come to the right place.

Today, we present a customizable HVAC Maintenance Supervisor job description template, designed for easy posting on job boards or career sites.

Without further ado, let’s delve into it.

HVAC Maintenance Supervisor Duties and Responsibilities

HVAC Maintenance Supervisors oversee the installation, repair, and maintenance of heating, ventilation, air conditioning, and refrigeration systems.

They are responsible for managing the team of HVAC technicians and ensuring all operations comply with safety and quality standards.

The duties and responsibilities of a HVAC Maintenance Supervisor include:

• Supervising, coordinating, and scheduling the activities of the HVAC team
• Inspecting and maintaining HVAC systems, including conducting regular diagnostics and troubleshooting to identify and correct malfunctions
• Assigning tasks to HVAC technicians, monitor their performance, and ensure they adhere to company guidelines
• Coordinating with clients and building managers to discuss their HVAC requirements and provide appropriate solutions
• Developing and implementing preventive maintenance programs and safety protocols for HVAC systems
• Ensuring compliance with local, state, and federal HVAC regulations and standards
• Providing technical guidance and on-the-job training to HVAC technicians
• Monitoring inventory of HVAC equipment and tools, and ordering necessary supplies as needed
• Preparing and presenting reports on the performance of HVAC systems to management
• Responding to emergency situations involving HVAC systems

 

HVAC Maintenance Supervisor Job Description Template

Job Brief

We are in search of a skilled and responsible HVAC Maintenance Supervisor to lead our maintenance team.

The primary responsibilities include overseeing the installation, repair, and upkeep of our organization’s HVAC systems.

The ideal candidate is an experienced individual with exceptional leadership skills, deep knowledge of HVAC systems, and a knack for problem-solving.

 

Responsibilities

• Supervise and assign tasks to HVAC maintenance personnel
• Inspect and maintain HVAC systems to ensure efficiency
• Coordinate with vendors for the supply of parts and equipment
• Ensure compliance with safety and environmental regulations
• Develop and implement maintenance procedures
• Train and mentor team members on maintenance procedures and equipment usage
• Prepare and present reports to higher management
• Manage budgets and ensure cost-effectiveness
• Address and resolve team issues
• Stay updated with latest HVAC systems and maintenance methods

 

Qualifications

• Proven work experience as an HVAC Maintenance Supervisor or similar role
• Strong knowledge of HVAC systems and their components
• Ability to manage and lead a team
• Excellent communication and interpersonal skills
• Problem-solving abilities
• Familiarity with safety and environmental regulations
• Proficiency in using maintenance tools and equipment
• High school diploma or equivalent; Certificate in HVAC or similar field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: HVAC Maintenance Supervisor
• Work Environment: Office and field setting. Some physical activities such as lifting and operating machinery may be required.
• Reporting Structure: Reports to the Maintenance Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an HVAC Maintenance Supervisor Do?

An HVAC Maintenance Supervisor is typically employed by HVAC service companies, large corporations, or government entities with substantial facilities requiring constant HVAC maintenance.

They oversee the daily operations of HVAC technicians, ensuring that all HVAC systems are properly installed, maintained, and repaired.

This involves scheduling regular checks and tune-ups and responding to emergency breakdowns.

An HVAC Maintenance Supervisor is responsible for ensuring that the HVAC systems are running efficiently and safely.

They do this by reviewing diagnostic tests, inspecting equipment, and coordinating the replacement or repair of parts as needed.

They may also be involved in the planning and execution of large-scale HVAC projects, such as system upgrades or installations.

This involves coordinating with other departments or contractors, ensuring all work is completed on time and within budget.

Training and managing the technician team is also a significant part of their role.

They are responsible for ensuring all team members are adequately trained, certified, and follow industry regulations and safety standards.

Lastly, an HVAC Maintenance Supervisor often serves as a liaison between the company and the clients, resolving any issues or concerns, explaining technical information in an understandable way and ensuring client satisfaction.

 

HVAC Maintenance Supervisor Qualifications and Skills

An effective HVAC Maintenance Supervisor should have the skills and qualifications that align with your job description, such as:

• Technical knowledge and expertise in HVAC systems, including installation, maintenance, and repair.
• Excellent leadership and supervisory skills to manage and coordinate a team of HVAC technicians.
• Strong problem-solving abilities to quickly identify and address any issues or malfunctions in HVAC systems.
• Superb communication skills to liaise with team members, provide clear instructions, and report to management.
• Organizational skills to manage schedules, coordinate maintenance tasks, and ensure timely completion of jobs.
• Customer service skills to address client needs and ensure their satisfaction with the service provided.
• Knowledge of safety standards and regulations to ensure all work is done in a safe and compliant manner.
• Physical stamina and dexterity to handle the physical demands of the job, including lifting heavy equipment and working in confined spaces.
• Ability to read and understand blueprints, schematics, and technical manuals.

 

HVAC Maintenance Supervisor Experience Requirements

HVAC Maintenance Supervisors are typically expected to have at least 3 to 5 years of experience in the HVAC field.

This experience often comes from entry-level or intermediate roles such as HVAC Technician, Maintenance Technician, or HVAC Installer.

These professionals are expected to have hands-on experience with HVAC systems, including installation, repair, and maintenance.

They should also have a thorough understanding of HVAC principles, codes, and regulations.

It is generally required for HVAC Maintenance Supervisors to have experience with different types of HVAC systems such as central air systems, heat pumps, or radiant heating.

Familiarity with energy management systems and control systems is also often required.

Candidates with more than 5 years of experience often develop their technical skills, client interaction skills, and problem-solving skills in their HVAC roles.

This experience coupled with a proven track record of supervising a team or managing a project can lead to a role as an HVAC Maintenance Supervisor.

Those with more than 7 years of experience might have extensive leadership experience, which could lead to higher level managerial positions within the company.

Additional certification or training in areas such as HVAC design, building automation systems, and energy management may also be beneficial for these professionals.

 

HVAC Maintenance Supervisor Education and Training Requirements

HVAC Maintenance Supervisors typically need a high school diploma or equivalent.

However, many also have postsecondary education such as a certificate or associate’s degree in HVAC technology.

These programs provide foundational knowledge in HVAC systems, electrical circuits, and refrigeration.

In addition, they need to complete an apprenticeship that lasts between 3 to 5 years to gain practical experience in the field.

This comprehensive training combines in-class theory with hands-on practical application under the supervision of an experienced professional.

Most states in the U.S. require HVAC Maintenance Supervisors to be licensed.

Licensing criteria generally include passing a trade exam that tests knowledge on HVAC repair, disposal of refrigerants, and understanding local HVAC codes.

Continuing education is important in this field due to the constant development of new heating and cooling systems technology.

Therefore, many HVAC Maintenance Supervisors pursue additional certifications from HVAC organizations or manufacturers, which can enhance career advancement opportunities.

Additionally, leadership and managerial skills are key for this role as it often involves managing a team of technicians.

These skills can be acquired through on-the-job experience or through formal management training programs.

 

HVAC Maintenance Supervisor Salary Expectations

An HVAC Maintenance Supervisor typically earns an average salary of $65,128 (USD) per year.

However, the actual earnings can vary widely based on factors such as experience, certifications, the size of the company, and the geographical location.

 

HVAC Maintenance Supervisor Job Description FAQs

What skills does an HVAC Maintenance Supervisor need?

An HVAC Maintenance Supervisor should have technical knowledge of HVAC systems, including installation, maintenance, and repair.

They should also have leadership skills to manage a team of technicians, good problem-solving abilities to troubleshoot complex HVAC issues, and excellent communication skills to interact with clients, team members, and other stakeholders.

 

What qualifications should an HVAC Maintenance Supervisor have?

Most HVAC Maintenance Supervisors are expected to have a high school diploma or its equivalent as the minimum educational qualification.

They should also have completed a vocational training program in HVAC or a related field.

Many employers prefer candidates with a certification from a recognized HVAC organization and a valid driver’s license.

Prior experience in HVAC maintenance and supervisory roles is typically required as well.

 

What does an HVAC Maintenance Supervisor’s daily duties entail?

On a typical day, an HVAC Maintenance Supervisor might begin by reviewing work orders and assigning tasks to their team.

They would then oversee the maintenance and repair work to ensure it’s carried out correctly and safely.

They may also conduct inspections, troubleshoot HVAC systems, order supplies, maintain records, and liaise with clients.

Additionally, they are responsible for training and mentoring junior technicians.

 

What traits make a good HVAC Maintenance Supervisor?

A good HVAC Maintenance Supervisor is detail-oriented, ensuring that all maintenance and repair work is carried out to the highest standard.

They are also good leaders, able to motivate their team and coordinate tasks efficiently.

Problem-solving skills are key, as they will often need to troubleshoot complex HVAC issues.

Additionally, they should be reliable, punctual, and able to work under pressure.

 

How challenging is it to hire an HVAC Maintenance Supervisor?

Hiring an HVAC Maintenance Supervisor can be challenging due to the specific technical skills and experience required for the role.

Employers often struggle to find candidates with the right mix of technical expertise, leadership skills, and practical experience.

Offering competitive salaries, training opportunities, and a positive work environment can help attract qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve unraveled the intricacies of being an HVAC Maintenance Supervisor.

Surprise, surprise!

It’s not just about fixing heating and cooling systems.

It’s about ensuring comfort and efficiency in our daily lives, one HVAC system at a time.

With our comprehensive HVAC Maintenance Supervisor job description template and real-world examples, you’re more than ready to take the next step.

But don’t stop just yet.

Expand your horizon with our job description generator. It’s your key to creating precise job listings or fine-tuning your resume to ultimate perfection.

Always remember:

Every HVAC system you maintain contributes to a larger, comfortable living environment.

Let’s engineer that comfort. Together.

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