Image Stock Coordinator Job Description [Updated for 2025]

In today’s visually-driven digital world, the importance of an Image Stock Coordinator is more significant than ever.

As visuals become increasingly central to our digital experiences, the demand for skilled individuals who can organize, manage, and maintain our image resources becomes more pressing.

But what exactly does the role of an Image Stock Coordinator entail?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager aiming to draft the perfect job profile,
• Or simply curious about the intricacies of image stock coordination,

You’ve come to the right place.

Today, we present a customizable Image Stock Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Image Stock Coordinator Duties and Responsibilities

Image Stock Coordinators are responsible for managing the vast database of images used by companies for various marketing and design purposes.

They work closely with graphic designers, photographers, marketing teams, and other stakeholders to ensure the right images are used and copyrights are followed.

Their duties and responsibilities include:

• Organizing and maintaining the image stock library
• Coordinating with photographers and graphic designers to obtain new stock images
• Ensuring images are correctly labeled and categorized for easy retrieval
• Monitoring the usage of images to ensure copyrights are respected and royalties are paid if necessary
• Keeping track of image licenses and expiration dates
• Collaborating with marketing and design teams to understand their image needs
• Conducting image quality control, ensuring that all images meet the company’s standards
• Providing image recommendations based on project needs
• Updating and removing outdated or irrelevant images
• Ensuring the image database is backed up and secure

 

Image Stock Coordinator Job Description Template

Job Brief

We are seeking an organized and detail-oriented Image Stock Coordinator to manage and oversee our company’s digital and physical image libraries.

The Image Stock Coordinator’s responsibilities include acquiring, cataloging, and maintaining images, ensuring the availability of high-quality images for company use, and coordinating with various departments for image requirements.

Our ideal candidate is someone with a strong understanding of photo management software, excellent organizational skills, and an eye for visual aesthetics.

The ultimate goal is to ensure easy access to an extensive, well-maintained, and diverse image library that meets our company’s needs.

 

Responsibilities

• Coordinate with various teams to understand their image requirements.
• Acquire, catalog, and maintain digital and physical image libraries.
• Ensure the efficient and effective retrieval of images when needed.
• Implement and oversee image management systems and procedures.
• Ensure the quality and relevance of images acquired.
• Monitor usage rights and copyrights for acquired images.
• Work closely with photographers and other visual content creators.
• Maintain an up-to-date understanding of industry trends.
• Perform regular audits of the image library.
• Provide assistance in the selection and editing of images.

 

Qualifications

• Proven experience as an Image Stock Coordinator or similar role.
• Knowledge of photo management software.
• Strong organizational skills with an eye for detail.
• Understanding of copyright laws and usage rights.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Experience with digital asset management systems is a plus.
• Degree in Photography, Visual Arts, or related field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Image Stock Coordinator
• Work Environment: Office setting with occasional travel for image acquisitions and team meetings.
• Reporting Structure: Reports to the Creative Director or Content Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Image Stock Coordinator Do?

Image Stock Coordinators often work for companies that deal with massive amounts of digital media, such as advertising agencies, publishing houses, or stock image companies.

Their primary role involves managing and coordinating the company’s inventory of stock images.

This involves organizing, categorizing, and storing the images in a manner that allows easy retrieval when needed.

Image Stock Coordinators are also responsible for licensing and purchasing new stock images to replenish or expand the company’s image collection.

They work closely with photographers, designers, and image vendors to ensure the company has access to a wide variety of high-quality images.

They may also be responsible for tracking the usage of images, maintaining records of licenses, and ensuring that all image usage complies with copyright laws and licensing agreements.

Additionally, Image Stock Coordinators often assist in selecting appropriate images for specific projects or campaigns, based on the project’s goals and the target audience’s preferences.

 

Image Stock Coordinator Qualifications and Skills

An Image Stock Coordinator should have skills and qualifications that align with the organizational and technical demands of managing a large catalog of digital assets, such as:

• Strong organizational skills to categorize, tag, and manage a large volume of digital images efficiently and effectively.
• Detail-oriented to ensure each image is classified correctly and can be easily found and retrieved in the future.
• Knowledge of digital image formats, storage, and retrieval systems to maintain image quality and accessibility.
• Excellent communication skills to liaise with various departments that require access to the image stock.
• Experience with digital asset management software to upload, categorize, and maintain image databases.
• Ability to work under pressure and meet tight deadlines, managing multiple tasks simultaneously.
• Understanding of copyright laws and licensing agreements to ensure legal use of the images.
• Basic editing skills, including cropping, resizing, and retouching images, using software like Adobe Photoshop or Lightroom.

 

Image Stock Coordinator Experience Requirements

Entry-level Image Stock Coordinators may have 1 to 2 years of experience, often gained through internships or part-time roles in image libraries, photo agencies, or related settings.

These professionals may also gain relevant experience in roles such as Photo Editor, Image Cataloger, or Digital Media Assistant.

Candidates with more than 3 years of experience typically have honed their skills in managing image libraries, coordinating with photographers, and ensuring a smooth flow of image resources in their previous roles as Image Stock Coordinators or similar positions.

Those with more than 5 years of experience may have additional expertise in copyright management, contract negotiations, and may have some leadership experience.

They may be ready to take on senior roles or managerial positions within the organization.

In addition to job experience, familiarity with image editing software, content management systems, and digital asset management tools are often required in this role.

Knowledge of photography, along with a keen eye for detail, can be beneficial.

 

Image Stock Coordinator Education and Training Requirements

Image Stock Coordinators typically require a bachelor’s degree in fields such as graphic design, photography, media studies, or a related field.

They need a strong understanding of visual content management, digital asset management systems, and image editing software such as Adobe Photoshop or Lightroom.

Courses in visual arts, digital media, and copyright laws can be highly beneficial.

Strong organizational skills and attention to detail are also vital for this role.

Some positions may demand prior experience in image selection and coordination, and familiarity with industry-specific image requirements can be a significant advantage.

To enhance their skills and career prospects, Image Stock Coordinators may pursue professional certifications in digital asset management or image editing software.

In addition, keeping up to date with the latest trends in visual content and continually learning about new technologies and software in the field can be beneficial.

 

Image Stock Coordinator Salary Expectations

An Image Stock Coordinator earns an average salary of $47,500 (USD) per year.

However, this can fluctuate based on experience, the complexity of tasks, and the location of the employing company.

 

Image Stock Coordinator Job Description FAQs

What skills does an Image Stock Coordinator need?

An Image Stock Coordinator needs to have strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

They should be knowledgeable about copyright laws and licensing agreements related to image use.

Proficiency in using image editing software and digital asset management systems is also crucial.

Good communication skills are also important as they interact with various teams and external sources.

 

Do Image Stock Coordinators need a degree?

While a degree is not always necessary, having a bachelor’s degree in arts, graphic design, or a related field can be beneficial.

Experience in image sourcing, copyright laws, and digital asset management can sometimes outweigh the need for formal education.

However, some employers might prefer candidates with relevant educational qualifications.

 

What should you look for in an Image Stock Coordinator resume?

Look for experiences that demonstrate the candidate’s ability to manage and organize large volumes of images, their knowledge of copyright laws and licensing, and their proficiency in digital asset management systems.

Additional skills to look for include proficiency in image editing software, excellent communication skills, and the ability to work under pressure.

 

What qualities make a good Image Stock Coordinator?

A good Image Stock Coordinator is highly organized and detail-oriented.

They have a solid understanding of copyright laws and licensing agreements.

They are proficient in digital asset management and have strong problem-solving skills.

They also have excellent interpersonal skills as they often interact with photographers, graphic designers, and other team members.

 

Is it difficult to hire an Image Stock Coordinator?

Hiring an Image Stock Coordinator can be challenging due to the unique combination of skills required, including a blend of organizational abilities, understanding of copyrights and licensing, technical acumen, and communication skills.

However, offering competitive salary and benefits, and a positive work environment can attract potential candidates.

 

Conclusion

And there we have it.

Today, we’ve illuminated the intricacies of being an Image Stock Coordinator.

Guess what?

It’s not just about organizing images.

It’s about curating visual communication, one image at a time.

With our comprehensive Image Stock Coordinator job description template and practical examples, you’re fully prepared to take the next step.

But why limit yourself?

Explore further with our job description generator. It’s your gateway to meticulously crafted job listings or polishing your resume to perfection.

Remember:

Every image is a piece of a larger visual narrative.

Let’s create that narrative. Together.

How to Become an Image Stock Coordinator (Complete Guide)

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