Large Scale Event Setup Crew Job Description [Updated for 2025]

In the dynamic world of events, the need for large scale event setup crews has never been greater.

As events grow larger and more complex, the demand for skilled individuals who can efficiently set up, manage, and disassemble event infrastructures is on the rise.

But let’s delve deeper: What’s really expected from a large scale event setup crew?

Whether you are:

• A job seeker looking to understand the core of this role,
• A hiring manager outlining the ideal team member,
• Or simply fascinated by the logistics of large scale event setups,

You’ve come to the right place.

Today, we’re presenting a customizable large scale event setup crew job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Large Scale Event Setup Crew Duties and Responsibilities

Large Scale Event Setup Crew members are key players in the event industry, working together to ensure that event spaces are transformed and prepared according to the event plan.

They help set up and tear down equipment, stages, lighting, and decor for large-scale events such as concerts, festivals, conventions, and trade shows.

Their duties and responsibilities include:

• Reading, understanding, and following event floor plans and setup instructions
• Setting up and dismantling event equipment like stages, lighting, sound systems, and decor
• Ensuring all event setup tasks are completed in a timely and efficient manner
• Adhering to safety procedures during setup and tear down
• Maintaining event equipment, ensuring it is stored correctly and safely when not in use
• Checking and preparing equipment prior to transport to the event venue
• Working collaboratively with the event coordinator and other team members to ensure all setup requirements are met
• Assisting in the adjustment of event setup based on changes or last-minute requests
• Resolving any setup-related issues that may arise
• Participating in post-event evaluations to improve setup processes and efficiency

 

Large Scale Event Setup Crew Job Description Template

Job Brief

We are looking for a diligent and highly organized Large Scale Event Setup Crew member to join our team.

As a member of our crew, you will play a crucial role in setting up and breaking down equipment and décor for a variety of large-scale events.

The ideal candidate should have experience in event setup and teardown, be physically fit and capable of heavy lifting, and have a keen eye for detail.

They should also be team players who are able to work well under pressure and to strict deadlines.

 

Responsibilities

• Load and unload event equipment and décor from trucks and other transport vehicles
• Set up and tear down staging, lighting, sound equipment, tables, chairs, and other event necessities
• Follow event layout and design plans accurately
• Ensure all equipment and décor is functional and placed correctly
• Adhere to safety guidelines when setting up and breaking down events
• Report any damages or missing items to the event coordinator
• Assist with inventory management and storage of event equipment and décor
• Maintain cleanliness and organization of work areas

 

Qualifications

• Previous experience in event setup or related fields
• Physically fit and capable of lifting heavy items
• Ability to follow instructions and work as part of a team
• Attention to detail and problem-solving skills
• Ability to work under pressure and meet tight deadlines
• Knowledge of safety regulations and procedures

 

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Opportunities for overtime during busy periods

 

Additional Information

• Job Title: Large Scale Event Setup Crew Member
• Work Environment: This role involves physical labor and may require working in various weather conditions. The role may also involve irregular hours including evenings, weekends, and holidays.
• Reporting Structure: Reports to the Event Setup Crew Lead or Event Coordinator.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

Large Scale Event Setup Crew Job Description Template

Job Brief

We are seeking a dedicated and hardworking individual to join our team as a Large Scale Event Setup Crew member.

In this role, you will be responsible for setting up and taking down equipment, decor, and other event necessities.

The Large Scale Event Setup Crew member will work closely with the event planner and coordinator to ensure the venue is ready for the event.

The ideal candidate for this role should be physically fit, able to work long hours and have a keen eye for detail.

 

Responsibilities

• Coordinate with event planners and project managers about specific event setup requirements
• Set up and break down event equipment and decor
• Ensure all setup tasks are completed on time and to the highest standard
• Adhere to safety standards at all times
• Assist in transporting equipment to and from the event venue
• Perform routine maintenance checks on event equipment
• Keep inventory of all equipment and report any damage or loss
• Respond promptly to requests from the event team
• Ensure the event space is clean and tidy before and after the event

 

Qualifications

• Previous experience in a similar role is preferred
• Ability to work in a fast-paced environment
• Excellent time management skills
• Strong attention to detail
• Ability to perform physically demanding tasks, such as lifting heavy equipment
• Flexible schedule, including weekends and holidays
• Good communication skills and team player attitude
• High school diploma or equivalent

 

Benefits

• Competitive pay
• Flexible schedule
• Opportunity to work at a variety of events
• Access to industry training
• Paid time off

 

Additional Information

• Job Title: Large Scale Event Setup Crew Member
• Work Environment: This job requires physical work and may involve working in various weather conditions. The work is usually part-time and often takes place in the evenings, at night, or on weekends.
• Reporting Structure: Reports to the Event Setup Crew Lead or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $12 to $20 per hour
• Location: [City, State] (specify the location or indicate if travel is required)
• Employment Type: Part-time or Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Large Scale Event Setup Crew Do?

Large Scale Event Setup Crews typically work for event management companies, convention centers, or large entertainment venues.

They can also work as independent contractors for special events.

Their primary responsibility is to set up and dismantle structures, equipment, and decor for large-scale events such as concerts, festivals, exhibitions, conferences, and sporting events.

This can involve a variety of tasks, such as setting up stages, arranging seating, installing audio-visual equipment, rigging lights, setting up tents, and placing signage.

In addition to the physical setup, they are also responsible for ensuring the setup complies with safety regulations and event specifications.

They often work closely with event planners, production managers, and other crew members to understand and implement the desired layout and design of the event.

They may also be involved in troubleshooting on the day of the event, responding to any last-minute changes or issues that arise.

Their role requires physical fitness and strength, as well as skills in teamwork, problem-solving, and attention to detail.

They often work long and irregular hours, especially in the lead-up to major events.

 

What Does a Large Scale Event Setup Crew Do?

Large Scale Event Setup Crews generally work for event management companies, venues, or as independent contractors in the event industry.

They are responsible for the physical setup and teardown of large scale events such as concerts, festivals, trade shows, sporting events, and corporate gatherings.

This may involve assembling stages, setting up sound and lighting equipment, arranging furniture, setting up tents, and ensuring all necessary equipment is in place and working properly.

They work closely with event planners, stage managers, and technical directors to understand the vision for the event and ensure it is brought to life accurately.

Their job involves reading and interpreting floor plans, staging diagrams, and technical drawings.

The crew may also be responsible for safety checks to ensure the setup meets all health and safety requirements.

After the event, they are in charge of dismantling the setup, packing up equipment, and making sure the venue is returned to its original state.

Due to the nature of their job, crew members often need to be physically fit and able to work long hours, often at odd times of the day, to meet event timelines.

Their work is crucial to the success of any large scale event.

 

Large Scale Event Setup Crew Qualifications and Skills

To effectively execute their roles, members of a Large Scale Event Setup Crew should possess a blend of technical, physical and interpersonal skills, such as:

• Technical skills to comprehend and implement floor plans and setup instructions for various types of events.
• Physical stamina and strength to perform tasks like lifting heavy items, moving equipment and standing for extended periods of time.
• Attention to detail to ensure the layout of each event space is set up according to the precise specifications and requirements.
• Time-management skills to ensure the setup is completed within the agreed timelines, often working under tight schedules.
• Communication skills to effectively coordinate with team members and understand instructions from supervisors or event coordinators.
• Problem-solving skills to quickly respond to issues that may arise during the setup process, such as equipment malfunctions or setup challenges.
• Basic safety knowledge to ensure the setup process is done in a manner that prevents accidents or injuries.
• Flexibility to adapt to changing circumstances, such as last-minute changes in event plans or schedules.

 

Large Scale Event Setup Crew Qualifications and Skills

A proficient Large Scale Event Setup Crew member should possess skills and qualifications such as:

• Physical strength and stamina to set up and breakdown large-scale event equipment such as stages, lighting, and sound systems.
• Technical skills to operate a variety of equipment and tools necessary for event setup and takedown.
• Time management skills to ensure all tasks are completed within the event’s set-up and break-down schedule.
• Teamwork skills to effectively work with a diverse crew and coordinate efforts in a high-pressure environment.
• Problem-solving skills to quickly and efficiently handle any unexpected issues that may arise during setup or breakdown.
• Ability to follow instructions and safety protocols to ensure a safe working environment for themselves and others.
• Communication skills to clearly understand and carry out tasks assigned by the event coordinator or supervisor.
• Customer service skills to interact professionally with event organizers and clients, ensuring their specifications are met.

 

Large Scale Event Setup Crew Experience Requirements

Entry-level positions for Large Scale Event Setup Crew typically require no specific experience, as on-the-job training is often provided.

However, a background in manual labor or construction, along with a high school diploma, can be beneficial.

Candidates with 1 to 2 years of experience may have worked in roles such as Stagehand, Event Assistant, or Warehouse Worker where they gained valuable experience in setting up and breaking down large-scale events.

They might be familiar with managing event logistics, handling equipment, and meeting strict timelines.

Those with 3 to 5 years of experience likely have a comprehensive understanding of the intricacies of event setup, including wiring and cabling, stage construction, lighting, and sound systems setup.

They may have also gained experience in managing a small team or coordinating with external vendors.

Individuals with more than 5 years of experience in large-scale event setup may be prepared for supervisory or managerial roles.

They would have a detailed understanding of all aspects of event setup and teardown, and would likely have experience managing larger teams and coordinating multiple aspects of event setup.

This might include experience with large conferences, music festivals, sports events, or other similar large-scale gatherings.

 

Large Scale Event Setup Crew Experience Requirements

Entry-level roles in a large scale event setup crew may require no previous experience, as many skills can be learned on the job.

However, candidates are often expected to have practical skills, like the ability to lift heavy objects, work in a team, and follow safety protocols.

After gaining 1 to 2 years of experience in this field, individuals will have developed a solid understanding of event setup, including staging, audio-visual equipment, lighting, and crowd management.

They may also have experience in coordinating with various event vendors and managing time-sensitive tasks.

Candidates with 3 to 5 years of experience in the event setup crew role are expected to have developed advanced technical skills, such as problem-solving in high-pressure situations, managing logistics, and operating specialized equipment.

They may also have some experience in leading a team or managing a project.

Those with more than 5 years of experience in a large scale event setup crew may be ready for a supervisory or managerial role.

In addition to their technical skills, these individuals will have developed strong leadership skills, an understanding of event planning and coordination, and the ability to effectively communicate with clients, vendors, and team members.

 

Large Scale Event Setup Crew Education and Training Requirements

Large Scale Event Setup Crew often require a high school diploma or equivalent qualification.

However, some employers may prefer candidates with an associate’s degree or certificate in event management or a related field.

The role involves physical labor and therefore, a good level of physical fitness and the ability to lift heavy equipment is often required.

Familiarity with audio and visual equipment, staging, lighting, and other event-related setups is also highly beneficial.

Hands-on training is generally provided on the job, allowing crew members to acquire practical skills in setting up and dismantling event spaces efficiently.

Safety training is also essential due to the nature of the work involved.

In some cases, crew members may be required to hold a driving license to transport equipment to and from event locations.

Though not compulsory, certifications in areas such as rigging, sound engineering, and lighting can demonstrate a candidate’s technical knowledge and dedication to the profession.

Continued learning through workshops and industry trade shows can help crew members stay updated with the latest trends and technologies in event setup.

 

Large Scale Event Setup Crew Salary Expectations

A Large Scale Event Setup Crew member can expect to earn an average wage of $14.96 (USD) per hour.

However, actual earnings may depend on factors such as experience, the scale of events worked on, and the city or region in which they are based.

 

Large Scale Event Setup Crew Education and Training Requirements

Individuals aspiring to work as part of a Large Scale Event Setup Crew may not require any formal education to secure a basic position.

However, a high school diploma or its equivalent is often preferred by employers.

Training for this role is typically provided on-the-job, where new recruits learn from experienced crew members about the proper procedures for setting up and breaking down large scale events.

This includes learning about safety regulations, equipment handling and maintenance, and logistical coordination.

For those seeking leadership roles within the crew, such as crew chiefs or project managers, a degree in Event Management or related field can be beneficial.

These programs usually cover areas like budgeting, contract negotiations, event design, and risk management.

Moreover, while not always required, possessing a forklift or scissor lift certification may enhance job prospects as these are often used when setting up for large scale events.

Also, since this job requires physical labor, being in good physical condition and having some basic knowledge about safety measures can be advantageous.

In terms of personal skills, the ability to work in a team, handle high-stress situations, and problem-solving skills are highly valued in this role.

 

Large Scale Event Setup Crew Salary Expectations

The average wage for a Large Scale Event Setup Crew member is approximately $15.00 (USD) per hour.

This can vary depending on experience, location, and the size of the event.

For larger events or those in high demand areas, the wage can significantly increase.

In addition to hourly wages, some companies may also offer per diem or project-based payment structures.

 

Large Scale Event Setup Crew Job Description FAQs

What skills does a Large Scale Event Setup Crew need?

Members of a Large Scale Event Setup Crew should be physically fit, as the job involves lifting heavy equipment and working long hours.

They should also possess good communication skills to work effectively with team members and clients.

Other important skills include problem-solving, adaptability, and the ability to work under pressure to meet tight deadlines.

 

Do Large Scale Event Setup Crew members need a specific degree?

While a specific degree is not required to be part of a Large Scale Event Setup Crew, some crew members might have a degree in Event Management or a related field.

However, prior experience in event setup or stagehand work is often more valuable.

Training and certifications in areas like safety procedures, rigging, and operation of specific machinery can also be beneficial.

 

What should you look for in a Large Scale Event Setup Crew member’s resume?

Look for a demonstrated history of physical labor, teamwork, and problem-solving skills.

Experience with setting up for large scale events is a major plus.

Also, any certifications in safety procedures or specific event setup skills (like lighting or sound equipment setup) can be beneficial.

Good references from prior event work can also give you an insight into the individual’s work ethic and reliability.

 

What qualities make a good Large Scale Event Setup Crew member?

A good Large Scale Event Setup Crew member is physically fit, reliable, and has a strong work ethic.

They are good at working under pressure and can quickly adapt to changing situations.

Being a team player is crucial as the crew must work together to ensure event setups are completed on time.

Attention to detail is also important to ensure setups are done correctly and safely.

 

What are the daily duties of a Large Scale Event Setup Crew member?

The daily duties of a Large Scale Event Setup Crew member might include loading and unloading equipment, setting up and tearing down stages, rigging lighting and sound equipment, and coordinating with event managers and other staff.

They may also be responsible for checking and maintaining equipment, performing safety checks, and troubleshooting any issues that arise during setup.

 

Large Scale Event Setup Crew Job Description FAQs

What skills does a Large Scale Event Setup Crew need?

Members of a Large Scale Event Setup Crew should possess good physical strength and stamina, as the job involves heavy lifting and long hours of physical work.

They should also have good teamwork skills, as they often have to work with various members of the crew to set up and break down events.

Good problem-solving skills are also important, as they may encounter unexpected issues during setup.

 

Do members of a Large Scale Event Setup Crew need a degree?

No, members of a Large Scale Event Setup Crew do not usually need a degree.

However, prior experience in setting up large scale events is often preferred.

On-the-job training is usually provided to equip the crew with the necessary skills for setup and tear-down procedures, safety regulations, and equipment operation.

 

What should you look for in a Large Scale Event Setup Crew resume?

When reviewing a resume for a Large Scale Event Setup Crew member, look for prior experience in event setup or any physical job roles.

Additionally, any certifications in safety training or equipment operation can be a plus.

Skills to look for include teamwork, problem-solving, and physical stamina.

 

What qualities make a good Large Scale Event Setup Crew member?

A good Large Scale Event Setup Crew member is hardworking, reliable, and has good physical stamina.

They should be able to work well in a team, follow instructions, and adapt to changes quickly.

A good crew member also takes safety regulations seriously and is always aware of their surroundings to prevent accidents.

 

What are the daily duties of a Large Scale Event Setup Crew member?

The daily duties of a Large Scale Event Setup Crew member include loading and unloading event equipment, setting up stages, seating, lighting, and sound systems, and ensuring all equipment is working properly.

They may also be responsible for tearing down the setup after the event, cleaning up the venue, and safely packing away all equipment.

 

Conclusion

And there you have it.

Today, we’ve uncovered the intricacies of being part of a large scale event setup crew.

Surprise, surprise!

It’s not just about setting up stages and booths.

It’s about creating unforgettable experiences, one event at a time.

Armed with our comprehensive large scale event setup crew job description template and real-world examples, you’re ready to leap forward.

But why stop there?

Immerse yourself further with our job description generator. It’s your go-to tool for crafting accurate job listings or perfecting your resume.

Remember:

Every stage, booth, or lighting fixture you set up contributes to the grand spectacle.

Let’s create those unforgettable experiences. Together.

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