Legal Billing Clerk Job Description [Updated for 2025]

In the legal world, the role of a legal billing clerk is more crucial than ever.

As laws evolve and complex cases increase, the demand for skilled professionals adept in managing, organizing, and ensuring the accuracy of legal bills grows significantly.

But let’s delve deeper: What’s truly expected from a legal billing clerk?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply curious about the intricacies of legal billing,

You’re in the right place.

Today, we unveil a customizable legal billing clerk job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Legal Billing Clerk Duties and Responsibilities

Legal Billing Clerks manage the billing and accounts receivable functions of a law firm.

Their main role is to ensure that all legal services are billed accurately and promptly.

The following are the duties and responsibilities of a Legal Billing Clerk:

• Prepare, review, and issue invoices and bills for legal services provided
• Track all billable hours and expenses for each case
• Ensure all legal billing activities comply with firm policies and legal requirements
• Communicate with attorneys and clients regarding billing inquiries or discrepancies
• Coordinate with the accounting department to process payments and manage accounts receivable
• Maintain accurate and up-to-date billing files and records
• Generate billing reports and provide them to the management for review
• Assist in the collection process of overdue accounts
• Update client information and billing rates in the billing system as needed

 

Legal Billing Clerk Job Description Template

Job Brief

We are seeking a meticulous and efficient Legal Billing Clerk to manage our law firm’s billing activities.

The Legal Billing Clerk’s responsibilities will include preparing and issuing invoices, liaising with clients to answer inquiries and resolve billing issues, and maintaining accurate records of all transactions.

Our ideal candidate possesses a keen eye for detail, excellent mathematical skills, and a solid understanding of billing procedures within the legal industry.

 

Responsibilities

• Prepare and issue invoices to clients, ensuring all billable items are accurately reflected
• Communicate with clients regarding billing inquiries and disputes
• Maintain and update client billing records
• Collaborate with attorneys and legal staff to ensure accurate and timely billing
• Process payments and update accounts to reflect payment
• Generate regular financial and billing reports
• Ensure compliance with legal billing guidelines and standards

 

Qualifications

• Proven experience as a billing clerk in a law firm or related field
• Excellent numerical skills and attention to detail
• Knowledge of legal billing procedures and protocols
• Proficiency in billing software and MS Office tools
• Strong communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• High school diploma; further education in finance or accounting will be a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Legal Billing Clerk
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Billing Manager or Financial Controller.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Legal Billing Clerk Do?

Legal Billing Clerks work for law firms or within the legal departments of large organizations.

Their primary responsibility is to prepare, manage and issue invoices on behalf of the legal team.

This involves keeping track of attorney hours, disbursements, and expenses, then accurately reflecting these in the client’s bill.

They also check for any discrepancies or errors in billing data and ensure that all charges are correctly entered and aligned with the company’s rates and billing procedures.

Legal Billing Clerks work closely with attorneys to verify the billing details and often with clients to resolve any billing issues or disputes.

Furthermore, they may also be tasked with preparing billing reports and analyses, assisting in budget preparation, and ensuring that payments are made in a timely manner.

Their role is critical for maintaining smooth financial operations within the legal department and ensuring client satisfaction with the billing process.

 

Legal Billing Clerk Qualifications and Skills

A competent Legal Billing Clerk should possess skills and qualifications that align with your job requirements, such as:

• Excellent numerical skills to ensure accurate calculations and billing
• Attention to detail to ensure all billing information and legal services are correctly recorded and billed
• Time management skills to efficiently manage and prioritize various billing tasks
• Understanding of legal terminology and procedures to accurately bill for legal services performed
• Proficiency in billing software and Microsoft Office Suite for record keeping, data analysis, and report generation
• Strong communication skills to liaise with attorneys, clients, and other staff about billing matters
• Customer service skills to resolve any queries or issues related to billing
• Ability to maintain confidentiality, as they often handle sensitive client information
• Organizational skills to keep track of multiple clients and billing cycles

 

Legal Billing Clerk Experience Requirements

Legal Billing Clerks are typically required to have at least 1 to 2 years of experience in a billing or accounting role.

This experience can often be gained through part-time work, internships or even volunteer positions in a legal or accounting environment.

Those aiming for this role may also have experience in related roles such as Legal Assistant, Legal Secretary, or Accounting Clerk.

Some law firms may also consider candidates with general administrative experience in a law firm, particularly if they demonstrate a strong understanding of legal billing procedures.

Candidates with over 3 years of experience usually have developed their skills in legal billing software, time and expense tracking, client invoicing, and financial record-keeping.

Candidates with more than 5 years of experience often possess advanced knowledge of legal terminology, client confidentiality requirements, and dispute resolution.

This level of experience can also indicate a readiness to manage or supervise a team of billing clerks in larger law firms.

In addition to work experience, a strong educational background in accounting, finance, or business administration is often preferred.

Candidates may also benefit from certification programs in legal billing or a related field.

 

Legal Billing Clerk Education and Training Requirements

Legal Billing Clerks typically require a high school diploma or equivalent.

They must possess strong mathematical and organizational skills and demonstrate proficiency in computer software, particularly in billing and accounting programs.

While not always required, some employers prefer candidates with an associate’s degree or certificate in a field related to accounting, finance, or business administration.

Legal Billing Clerks often receive on-the-job training to familiarize themselves with the billing procedures of their specific employer or legal firm.

In terms of further education, some Legal Billing Clerks may choose to pursue a bachelor’s degree in accounting or finance to advance their careers.

Certifications like Certified Legal Billing Specialist can also enhance job prospects and salary potential.

This certification requires experience in the field and passing an exam.

Continuing education is crucial for Legal Billing Clerks as they need to stay updated with the latest billing software and regulations in the legal and financial sectors.

 

Legal Billing Clerk Salary Expectations

A Legal Billing Clerk earns an average salary of $40,000 (USD) per year.

However, this amount can fluctuate based on factors such as experience, the size and location of the law firm, and the complexity of tasks the clerk handles.

 

Legal Billing Clerk Job Description FAQs

What skills does a legal billing clerk need?

A legal billing clerk must possess excellent organizational skills, meticulous attention to detail, and a solid understanding of billing procedures.

Proficiency in computer software, specifically legal billing software, is also necessary.

They should also be able to work well under pressure, meet tight deadlines, and handle sensitive information confidentially.

 

Do legal billing clerks need a degree?

While a degree is not always necessary, most employers prefer candidates with an associate’s or bachelor’s degree in Accounting, Business Administration, or a related field.

In addition, previous experience in legal billing or a similar field is often highly desirable.

 

What should you look for in a legal billing clerk resume?

A resume of a legal billing clerk should indicate the candidate’s ability to handle numerical data accurately and highlight their proficiency with billing software.

Experience in a law firm or similar setting would be a bonus.

They should be well versed in accounting principles and have strong attention to detail.

Evidence of strong time management skills and ability to meet deadlines is also beneficial.

 

What qualities make a good legal billing clerk?

A good legal billing clerk is reliable, detail-oriented, and has excellent numerical skills.

They should be able to manage a large volume of data and have a solid understanding of billing procedures, specifically within a legal context.

They also need to be trustworthy and able to maintain confidentiality due to the sensitive nature of the information they handle.

 

Is it difficult to hire legal billing clerks?

Hiring legal billing clerks might be challenging because of the specialized nature of the role.

It requires not just a knowledge of basic accounting principles but also a deep understanding of legal billing practices and procedures.

Therefore, finding candidates with this unique blend of skills and experience can be difficult.

 

Conclusion

And there you have it.

Today, we’ve unraveled the intricacies of being a legal billing clerk.

Guess what?

It’s not just about crunching numbers.

It’s about ensuring seamless financial operations, one invoice at a time.

With our intuitive legal billing clerk job description template and practical examples, you’re ready to make your move.

But why stop there?

Expand your knowledge with our job description generator. It’s your essential tool for crafting precise job listings or refining your resume to perfection.

Remember:

Every invoice processed contributes to the overall financial health of the firm.

Let’s shape that future. Together.

How to Become a Legal Billing Clerk (Complete Guide)

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