Legal Billing Coordinator Job Description [Updated for 2025]

In an era dominated by laws and regulations, the role of a Legal Billing Coordinator has never been more critical.

As the legal world evolves, the demand for meticulous individuals who can manage, streamline, and oversee legal billing processes continues to grow.

But let’s delve deeper: What’s really expected of a Legal Billing Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager in search of the perfect candidate,
• Or simply curious about the intricacies of legal billing coordination,

You’ve come to the right place.

Today, we present a customizable Legal Billing Coordinator job description template, crafted for effortless posting on job boards or career sites.

Let’s delve right into it.

Legal Billing Coordinator Duties and Responsibilities

Legal Billing Coordinators play a crucial role in law firms by managing and executing attorney billing.

They are responsible for keeping track of billable hours, creating invoices, and following up on unpaid accounts.

Their daily duties and responsibilities include:

• Recording and keeping track of billable hours and expenses
• Creating invoices for clients based on services rendered and expenses incurred
• Ensuring that all legal billing activities comply with company policies and legal regulations
• Coordinating with attorneys and paralegals to ensure accurate and timely billing information
• Revising billing records and resolving any discrepancies or queries
• Following up on unpaid accounts and resolving billing disputes
• Maintaining accurate and up-to-date billing files and records
• Preparing monthly, quarterly, and annual billing reports
• Assisting in financial audits related to billing matters
• Improving billing processes and procedures to enhance efficiency and productivity

 

Legal Billing Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented Legal Billing Coordinator to manage and execute the billing process of our law firm.

The ideal candidate will have knowledge of legal procedures and terms, and will be responsible for creating accurate and detailed invoices for our clients.

The Legal Billing Coordinator will work closely with the legal staff to understand the details of each case, and will ensure that all billing activities comply with firm policies and client requirements.

 

Responsibilities

• Prepare, review, and distribute client invoices
• Work closely with attorneys to ensure accurate billing details
• Resolve billing issues in a timely and effective manner
• Maintain detailed records of billing activities
• Manage accounts receivable and collections
• Prepare billing reports and other internal financial analyses
• Conduct audits to ensure billing compliance
• Stay updated on industry trends and advancements in billing systems

 

Qualifications

• Proven experience as a legal billing coordinator or similar role
• Understanding of legal procedures and terminology
• Proficiency in billing software and Microsoft Office Suite
• Strong numerical skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information
• High school diploma; Bachelor’s degree in finance or relevant field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Legal Billing Coordinator
• Work Environment: This role is primarily office-based, with minimal travel required.
• Reporting Structure: Reports to the Billing Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Legal Billing Coordinator Do?

Legal Billing Coordinators typically work in law firms, but they can also be found in large corporations with internal legal departments.

Their primary responsibility is to manage all aspects of the billing process for the legal services provided by their firm or department.

This includes creating, sending, and tracking invoices for clients.

They work closely with attorneys, paralegals, and other legal professionals to ensure that all billable activities are accurately recorded and billed appropriately.

This can involve reviewing time entries for accuracy, ensuring that billing rates are applied correctly, and verifying that all necessary information is included in the invoice.

Legal Billing Coordinators also work directly with clients to address any questions or concerns about their bills.

They may be required to explain or justify certain charges, negotiate payment plans, or resolve billing disputes.

In addition to these tasks, Legal Billing Coordinators often play a role in financial reporting and analysis for their firm or department.

They may prepare reports on billing activities, track outstanding receivables, and analyze billing trends to identify opportunities for improved efficiency or profitability.

Finally, Legal Billing Coordinators may also be responsible for ensuring compliance with legal billing regulations and standards.

This can involve staying up-to-date with changes in billing rules and procedures, training staff on proper billing practices, and performing regular audits of billing records.

 

Legal Billing Coordinator Qualifications and Skills

A Legal Billing Coordinator should have a strong combination of skills and qualifications that match with the demands of the role, which include:

• An understanding of legal terms and processes to accurately record and bill hours and expenses related to legal services.
• Advanced proficiency in billing and accounting software to manage invoicing, track expenses, and create financial reports.
• Strong numerical skills for precise and accurate calculations of complex bills and reconciliation of accounts.
• Exceptional organizational skills to manage numerous bills, accounts, and financial documents simultaneously.
• Good communication skills to liaise with lawyers, paralegals, and clients regarding billing issues and inquiries.
• Detail-oriented nature to ensure billing information is accurate and up to date, preventing costly errors and inaccuracies.
• Problem-solving skills to resolve any billing discrepancies or disputes in a timely and efficient manner.
• Customer service skills to maintain positive relationships with clients, ensuring their billing inquiries and concerns are handled professionally.

 

Legal Billing Coordinator Experience Requirements

Entry-level Legal Billing Coordinators may require a minimum of 1 to 2 years of experience, typically acquired through internships, part-time roles, or entry-level positions in law firms or other related entities.

This initial experience will typically involve exposure to legal billing, invoicing, and financial systems.

Those with 3 to 4 years of experience will likely have developed their skills in legal billing and invoicing, as well as compliance with billing guidelines.

They may also have had some exposure to the management and resolution of complex billing issues.

Legal Billing Coordinators with over 5 years of experience are often highly skilled in managing the complete billing cycle for legal services.

They might have gained leadership experience, supervising billing teams, and are likely to have refined their skills in negotiating with clients and resolving disputes.

This level of experience is typically required for senior or managerial roles in legal billing coordination.

In all cases, a strong understanding of legal terminology, legal billing software, and relevant legal regulations is crucial.

Experience working directly with attorneys can also be beneficial, as can knowledge of law firm procedures and processes.

 

Legal Billing Coordinator Education and Training Requirements

Legal Billing Coordinators typically require a high school diploma or an equivalent education.

Some roles may prefer candidates who have an associate’s or bachelor’s degree in finance, business, or a related field.

They should have strong knowledge of legal procedures and terminology, as well as experience with billing practices in a law firm setting.

This may be gained through on-the-job training or formal education.

In addition to this, they need to have a strong background in finance and accounting, with particular expertise in accounts receivable and payable.

Proficiency in using billing software, spreadsheets and databases is also required.

While not mandatory, some Legal Billing Coordinators may choose to obtain a certification such as the Certified Legal Billing Specialist (CLBS) designation offered by the Legal Billing Association.

This certification demonstrates a high level of competence and dedication to the profession.

Additional training in customer service or communication can be beneficial, as the role often involves liaising with attorneys, clients, and other stakeholders.

Overall, a combination of education, experience, and ongoing training is needed to excel in the role of a Legal Billing Coordinator.

 

Legal Billing Coordinator Salary Expectations

A Legal Billing Coordinator can expect to earn an average salary of $54,500 (USD) per year.

The actual earnings can differ based on factors such as level of experience, the size and type of the firm or company, and the geographical location.

 

Legal Billing Coordinator Job Description FAQs

What skills does a Legal Billing Coordinator need?

A Legal Billing Coordinator should possess strong analytical and organizational skills, as they are responsible for maintaining and updating financial records.

They should be proficient with numbers and have an eye for detail to ensure accuracy in all transactions.

Good communication skills are necessary for liaising with attorneys and clients, and they should also be adept at using billing software.

 

Do Legal Billing Coordinators need a degree?

While a degree is not strictly necessary for this role, many employers prefer candidates with an associate’s or bachelor’s degree in finance, accounting or a related field.

Some law firms may also require specific training or experience in legal billing or a background in the legal industry.

 

What should you look for in a Legal Billing Coordinator resume?

A Legal Billing Coordinator resume should demonstrate experience in billing, ideally within a law firm or legal department.

Look for proficiency in relevant software applications and experience in client billing, accounts receivable, and collections.

Solid knowledge of general accounting principles and practices is also a must.

Any certifications related to legal billing or accounting would be a plus.

 

What qualities make a good Legal Billing Coordinator?

A good Legal Billing Coordinator should be highly organized, as they will be responsible for tracking and coordinating the billing for multiple clients and projects at any given time.

They should have excellent attention to detail to ensure accuracy in billing and financial records.

Strong communication skills are crucial for working effectively with lawyers and clients, and they should be able to handle confidential information with discretion.

 

Is it difficult to hire a Legal Billing Coordinator?

Hiring a Legal Billing Coordinator can be challenging as it requires finding someone with a specific set of skills, including detailed knowledge of legal billing procedures and strong financial acumen.

Therefore, it’s important to have a clear and specific job description, offer competitive compensation, and consider candidates with a background in finance or accounting, even if they don’t have direct legal billing experience.

 

Conclusion

And there we have it.

Today, we’ve given you a behind-the-scenes look into what it truly entails to be a Legal Billing Coordinator.

Surprised?

It’s not just about crunching numbers.

It’s about shaping the financial future of a firm, one bill at a time.

With our reliable Legal Billing Coordinator job description template and authentic examples, you’re ready to take the leap.

But why stop here?

Go further with our job description generator. It’s your secret weapon for crafting spot-on job listings or polishing your resume to perfection.

Keep in mind:

Every invoice, every bill is part of a larger financial framework.

Let’s craft that future. Together.

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