Library Special Collections Manager Job Description [Updated for 2025]

In the evolving landscape of information management, the role of Library Special Collections Managers has never been more essential.

As the world of knowledge continually expands, so does the demand for skilled professionals who can curate, maintain, and ensure the accessibility of our invaluable special collections.

But let’s delve a little deeper: What’s truly expected from a Library Special Collections Manager?

Whether you are:

• A job seeker trying to decode the essence of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the inner workings of special collections management,

You’ve come to the right place.

Today, we present a customizable Library Special Collections Manager job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Library Special Collections Manager Duties and Responsibilities

Library Special Collections Managers oversee the acquisition, organization, preservation, and access to unique materials such as manuscripts, rare books, and artifacts that comprise a library’s special collections.

They have the following duties and responsibilities:

• Manage the acquisition and processing of special collections materials, including the appraisal, arrangement, and description of collections.
• Preserve and conserve collection materials to ensure their long-term availability and accessibility.
• Develop policies and procedures for the use and security of the special collections.
• Oversee the cataloging and digitization of special collections items.
• Provide reference and research assistance to library patrons and scholars who wish to use the special collections.
• Plan and implement exhibits and other outreach activities to promote the use and understanding of the special collections.
• Collaborate with other library staff to integrate special collections resources into library services and programs.
• Supervise, train, and mentor special collections staff and volunteers.
• Seek grant funding and other sources of support for special collections activities.
• Maintain professional knowledge in the field of special collections and archives management, including emerging trends and best practices.

 

Library Special Collections Manager Job Description Template

Job Brief

We are seeking an experienced and detail-oriented Library Special Collections Manager to oversee the care, acquisition, and use of our library’s special collections.

These collections may include rare books, manuscripts, photographs, and other unique materials.

The Library Special Collections Manager will be responsible for the preservation, documentation, and digitization of these items, as well as for assisting researchers and promoting the collection to the public.

The ideal candidate will have a deep understanding of library sciences and archival practices, along with a passion for history and research.

 

Responsibilities

• Manage and maintain special collections, including rare books, manuscripts, and other unique materials
• Develop and implement preservation and digitization strategies for special collections
• Acquire new materials for the collection through purchases, donations, and bequests
• Assist researchers in accessing and using the special collections
• Promote the special collections to the public through exhibits, presentations, and publications
• Collaborate with other librarians, archivists, and scholars to enhance the value and use of the special collections
• Manage budget and resources for special collections

 

Qualifications

• Master’s degree in library science, history, or a related field
• Experience working with rare and delicate materials
• Knowledge of archival practices and procedures
• Ability to use library databases and digitization tools
• Excellent organizational and project management skills
• Strong research skills and a keen attention to detail
• Experience with budget management

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Library Special Collections Manager
• Work Environment: This position is located on-site in the library. Some light travel may be required for conferences and professional development opportunities.
• Reporting Structure: Reports to the Library Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Library Special Collections Manager Do?

A Library Special Collections Manager is a specialized librarian that manages the unique and special collections within a library.

They are responsible for managing, organizing, and preserving a collection of rare books, manuscripts, maps, photographs, art, and other unique historical items.

They also develop policies and procedures for the acquisition, cataloging, and deaccessioning of these materials.

They work closely with researchers, scholars, students, and the public to provide access to these collections while ensuring their preservation for future generations.

This can involve facilitating viewing appointments, conducting research to answer inquiries, or preparing materials for exhibitions.

Moreover, they often oversee digitization projects to make the collections more accessible to a wider audience.

Library Special Collections Managers also provide educational programs and tours, highlighting the significance of the collections and promoting their use.

They may collaborate with other library staff, institutions, or donors to enhance the collections, and they often apply for grants or other funding to support these activities.

In some cases, they also contribute to scholarly literature and attend professional conferences to keep abreast of the latest trends in special collections management.

 

Library Special Collections Manager Qualifications and Skills

A proficient Library Special Collections Manager should possess the following qualifications and skills:

• Strong organizational skills to manage and maintain an extensive collection of special materials
• Knowledge of cataloguing systems and archival principles to arrange, describe, and provide access to collection materials
• Exceptional communication skills to liaise with researchers, staff, donors, and other stakeholders
• Detail-oriented nature to ensure the integrity and preservation of valuable, rare, and delicate materials
• Experience with digital preservation techniques and digital asset management systems to ensure long-term preservation and access to digital collections
• Research skills to assist users in navigating and interpreting the collections
• Ability to work independently and make sound decisions regarding the collection’s management
• Problem-solving skills to address issues related to preservation, access, and use of collections
• Knowledge of copyright laws and regulations regarding special collections in libraries

 

Library Special Collections Manager Experience Requirements

Candidates for a Library Special Collections Manager role typically need a bachelor’s degree in library science or a related field at minimum, but most employers prefer candidates with a master’s degree in library science.

Some institutions may also require additional degrees related to the special collection they manage, like a degree in art history for an art collection.

Entry-level candidates often need at least 1 to 2 years of experience in library science or a related field.

They can gain this experience through internships or part-time positions in libraries, archives, or museums.

They will also need knowledge of library databases, cataloguing systems, and preservation techniques.

Candidates with more than 3 years of experience often have worked in roles like archivist, librarian, or records manager.

They should be familiar with conducting research, handling and preserving special collections, and presenting collections to the public.

Those with more than 5 years of experience are often considered senior professionals and are typically ready for management or supervisory positions.

They may have experience leading teams, overseeing the acquisition of new collection items, and developing strategic plans for the special collection.

They also usually have experience in grant writing and fundraising to support the collection.

 

Library Special Collections Manager Education and Training Requirements

Library Special Collections Managers typically have a master’s degree in library science (MLS) from an institution accredited by the American Library Association (ALA).

Knowledge in archival science and preservation, as well as a background in the specific collection specialty such as rare books, manuscripts, or digital collections is highly beneficial.

Some positions may require or prefer additional education or experience in a specific subject area relevant to the collection, such as history, literature, or art.

Library Special Collections Managers are also expected to have a good understanding of cataloging systems and metadata standards, digital asset management, and preservation techniques.

Certain roles may require professional experience in a library or archival setting, demonstrating the ability to manage, preserve, and provide access to a wide range of special collections materials.

In addition to formal education and work experience, these professionals often have strong research skills, a keen attention to detail, and the ability to work collaboratively with other library staff, researchers, and the public.

While not required, professional certification, such as that offered by the Academy of Certified Archivists, can enhance a candidate’s credentials.

Ongoing professional development, through workshops or conferences, is also highly recommended to stay up-to-date on evolving best practices in the field.

 

Library Special Collections Manager Salary Expectations

A Library Special Collections Manager earns an average salary of $58,650 (USD) per year.

The actual salary can fluctuate based on factors such as experience, education, the size and type of the library, and the geographical location.

 

Library Special Collections Manager Job Description FAQs

What skills does a Library Special Collections Manager need?

Library Special Collections Managers need to have excellent organizational and managerial skills as they are responsible for managing a range of materials and resources.

They must possess a strong attention to detail, knowledge of archival practices and conservation techniques, and familiarity with cataloging and database management.

Communication and interpersonal skills are also essential as they interact with library patrons, staff, and other professionals in the field.

 

Do Library Special Collections Managers need a degree?

Yes, Library Special Collections Managers typically need a master’s degree in Library Science, Information Studies or a related field.

Specialized training or a second degree in a relevant subject area may also be beneficial.

In addition, some positions may require certification from a professional organization such as the Academy of Certified Archivists.

 

What should you look for in a Library Special Collections Manager resume?

When reviewing a resume for a Library Special Collections Manager, look for a solid educational background in library science or a related field, as well as experience in handling and managing special collections.

Experience with cataloging systems, digital archives, and database management is also crucial.

Evidence of continuous professional development and membership in professional organizations can also be positive indicators.

 

What qualities make a good Library Special Collections Manager?

A good Library Special Collections Manager is meticulous, has a strong attention to detail, and is passionate about preserving and sharing knowledge.

They need to be adept at problem-solving, have excellent communication skills, and be comfortable with both traditional and digital information systems.

Patience and a willingness to continually learn and adapt to new technologies and practices are also important qualities.

 

What are the daily duties of a Library Special Collections Manager?

A Library Special Collections Manager is responsible for organizing, preserving, cataloging, and making accessible unique collections of books, manuscripts, art, and historical documents.

Their daily duties might include coordinating with other staff members or departments, conducting research, providing reference services to patrons, planning exhibits, and ensuring the physical and digital preservation of the library’s collections.

They may also be involved in fundraising, grant writing, and outreach activities.

 

Conclusion

And there we have it.

Today, we’ve journeyed into the heart of what it truly means to be a Library Special Collections Manager.

Surprise!

It’s not just about shelving books.

It’s about curating a treasure trove of knowledge, one unique item at a time.

With our reliable Library Special Collections Manager job description template and authentic examples, you’re well-equipped to make your next career move.

But, don’t just stop here.

Immerse yourself further with our job description generator. It’s your ticket to meticulously curated job listings or refining your resume to excellence.

Remember:

Every unique item in a collection tells a bigger story.

Let’s shape the world of knowledge. Together.

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