Maintenance Controller Job Description [Updated for 2025]

In the world of operations and logistics, the focus on maintenance controllers has never been more prevalent.

As industrial systems and machinery evolve, the demand for knowledgeable individuals who can maintain, optimize, and protect our operational infrastructure grows stronger.

But let’s delve into the specifics: What’s really expected from a maintenance controller?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of maintenance control,

You’re in the right place.

Today, we present a customizable maintenance controller job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Maintenance Controller Duties and Responsibilities

Maintenance Controllers are in charge of coordinating and overseeing all maintenance operations, ensuring that facilities and machinery run efficiently and safely.

They are responsible for scheduling repairs, performing preventative maintenance, and complying with safety regulations.

The duties and responsibilities of a Maintenance Controller include:

• Planning and coordinating maintenance operations to ensure efficient functioning of machinery and facilities
• Performing routine inspections to identify potential issues and schedule necessary repairs
• Developing and implementing preventative maintenance programs
• Ensuring that all maintenance operations comply with safety regulations and standards
• Managing maintenance budgets and tracking expenditures
• Sourcing and managing relationships with contractors and service providers
• Training maintenance personnel and ensuring they have the necessary skills
• Maintaining detailed records of all maintenance work and machinery history
• Responding quickly to any emergencies or breakdowns
• Continually reviewing processes and procedures to identify opportunities for improvement

 

Maintenance Controller Job Description Template

Job Brief

We are seeking a detail-oriented Maintenance Controller to oversee and coordinate the repair and maintenance operations within our organization.

The Maintenance Controller’s responsibilities include scheduling regular maintenance and organizing repairs, inspecting machinery, and arranging for necessary replacements and upgrades, and ensuring that all machinery, equipment, and facilities are safe and functional.

The ideal candidate should be adept at troubleshooting, have a deep understanding of maintenance procedures, and have strong administrative and leadership skills.

 

Responsibilities

• Plan and coordinate all maintenance activities in the facilities
• Monitor equipment inventory and place orders when necessary
• Oversee and supervise maintenance personnel and technicians
• Develop maintenance procedures and ensure implementation
• Carry out inspections of the facilities to identify and resolve issues
• Organize and supervise repair projects and ensure timely completion
• Monitor expenses and control the budget for maintenance
• Ensure health and safety policies are complied with
• Review maintenance work orders and assign them to appropriate personnel

 

Qualifications

• Proven experience as maintenance controller or similar role
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Experience in planning maintenance operations
• Excellent communication and interpersonal skills
• Outstanding organizational and leadership abilities
• High school diploma or equivalent; Degree from a vocational school or BSc/BA in business administration or facility management will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Maintenance Controller
• Work Environment: Facilities setting with potential for field work. Some travel may be required for team meetings or site visits.
• Reporting Structure: Reports to the Director of Operations or Facility Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $55,000 minimum to $95,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Maintenance Controller Do?

Maintenance Controllers typically work for companies in industries such as manufacturing, aviation, construction, or other sectors that require regular equipment or facility upkeep.

They can also work independently or for property management firms.

Their primary role is to supervise and coordinate the maintenance and repair of machines, equipment, and structures.

They ensure that all assets of the company are in good working condition, adhering to safety and quality standards.

Maintenance Controllers work closely with maintenance teams, assigning tasks, and overseeing the completion of these tasks.

They also often manage the schedules and budgets for maintenance work.

They are typically responsible for maintaining inventory of spare parts and equipment, and may also be in charge of negotiating contracts with external vendors and contractors for maintenance services.

Another important part of their job is to analyze maintenance logs and data to identify trends or recurring problems, and develop strategies to improve efficiency or extend the life of machines and equipment.

Finally, they ensure compliance with local, state, and federal regulations related to maintenance work and equipment safety.

They may also be responsible for providing training and guidance to staff about these regulations and best maintenance practices.

 

Maintenance Controller Qualifications and Skills

Maintenance Controllers must bring a wide array of technical knowledge, problem-solving abilities, and communication skills to ensure the smooth functioning of facilities and systems, such as:

• Technical skills to understand and operate complex machinery, electrical and mechanical systems
• Problem-solving skills to effectively identify, diagnose and solve problems occurring in various systems and equipment
• Organizational skills to schedule and manage regular maintenance checks, keeping track of inspection results and equipment condition
• Interpersonal skills to communicate with team members, managers, and other staff, and to provide clear instructions or explanations when needed
• Detail-oriented to notice minor changes or issues in machinery or systems that could indicate a larger problem
• Physical stamina and strength to handle tools, machinery, and parts, and to be on their feet for extended periods of time
• Computer skills to use maintenance management systems or other software for tracking work orders, spare parts and maintenance history
• Safety-conscious to ensure that all work is carried out following health and safety guidelines to protect themselves and their colleagues

 

Maintenance Controller Experience Requirements

Maintenance Controllers typically must have a few years of experience, often starting in entry-level maintenance or technician roles.

This experience helps them understand the practical applications of maintenance work, as well as gain knowledge of various machinery, equipment, and systems.

Entry-level candidates may have 1 to 2 years of experience, often obtained through an internship or part-time role in a maintenance position.

This period helps them gain practical experience, understand safety protocols, and get familiar with maintenance tools and equipment.

Candidates with more than 3 years of experience have usually developed their technical skills further, having spent time working in various maintenance roles such as Maintenance Technician, Facility Maintenance, or Equipment Technician roles.

Those with more than 5 years of experience are considered senior and may have some leadership experience.

They have likely managed teams or have had significant responsibilities in their previous roles.

They are suitable for roles that require overseeing maintenance operations, managing teams, and making strategic decisions to ensure optimal functionality of equipment and machinery.

Additionally, some Maintenance Controller roles may require specific certifications or licenses, depending on the industry or the complexity of the machinery involved.

These certifications act as proof of the candidate’s ability to handle complex maintenance tasks and understand safety regulations.

 

Maintenance Controller Education and Training Requirements

Maintenance Controllers usually require a high school diploma or equivalent.

However, an associate or bachelor’s degree in areas such as engineering, industrial maintenance, or a similar field is often preferred by employers.

They must have extensive practical experience in maintenance, repair, and troubleshooting.

This can be achieved through work experience, internships, or vocational training programs.

Maintenance Controllers often need a strong background in electrical and mechanical systems, as well as knowledge in safety procedures and regulations.

Specific certifications, like Certified Maintenance & Reliability Professional (CMRP) or a relevant HVAC certification, may be beneficial and sometimes required.

In addition, they should possess a solid understanding of maintenance planning and scheduling software.

Some positions may require knowledge of specific systems or machinery, depending on the industry.

Advanced positions or roles in certain industries may require a master’s degree in an engineering discipline or business management, especially for those looking to progress to management positions.

Continued education and training are important in this role due to the continuous advancements in technology and maintenance practices.

This will enable them to stay updated on the latest tools, techniques, and trends in the field.

 

Maintenance Controller Salary Expectations

The average salary for a Maintenance Controller is around $77,913 (USD) per year.

However, the exact salary may fluctuate based on factors such as years of experience, qualifications, geographical location, and the organization they work for.

 

Maintenance Controller Job Description FAQs

What skills does a Maintenance Controller need?

Maintenance Controllers should possess strong technical and mechanical skills to effectively manage and supervise maintenance procedures.

They should be proficient in using various tools and equipment, understand the safety protocols and guidelines, and be able to analyze and solve problems.

Good communication and interpersonal skills are also essential to effectively coordinate with the maintenance team and other departments.

 

Do Maintenance Controllers need specific qualifications?

Maintenance Controllers generally need a high school diploma or equivalent, but some positions may require a degree in mechanical or electrical engineering or a related field.

They also need significant experience in maintenance or repair work, with some positions requiring specific experience in areas such as aviation, facilities, or vehicles.

Certifications in safety management or related areas can also be beneficial.

 

What should you look for in a Maintenance Controller’s resume?

When reviewing a Maintenance Controller’s resume, look for evidence of prior experience in maintenance work, preferably in a supervisory role.

Check for any relevant certifications or degrees, as well as technical skills such as knowledge of maintenance software or specific machinery.

Also, look for soft skills such as problem-solving, communication, and teamwork.

 

What qualities make a good Maintenance Controller?

A good Maintenance Controller is detail-oriented, ensuring that all maintenance tasks are performed thoroughly and accurately.

They have strong leadership skills to effectively manage and motivate their team.

They’re problem solvers, able to troubleshoot and resolve issues quickly to minimize downtime.

They also prioritize safety, ensuring all maintenance work is performed in accordance with safety regulations and guidelines.

 

What are the daily duties of a Maintenance Controller?

A Maintenance Controller’s daily duties typically involve overseeing the maintenance team’s work, coordinating with other departments to schedule maintenance tasks, and ensuring all maintenance work is performed to the required standard.

They may also be involved in troubleshooting and problem-solving, making decisions about repair work, and maintaining records of maintenance work.

Additionally, they may need to liaise with external suppliers or contractors.

 

Conclusion

And there we have it.

Today, we’ve dug deeper into the intricate world of a maintenance controller.

Surprise, surprise?

It’s not just about repairing machinery.

It’s about ensuring the smooth operation of an entire facility, one maintenance check at a time.

With our comprehensive maintenance controller job description template and real-life examples, you’re ready to make your move.

But why stop at ready?

Go beyond with our job description generator. It’s your ultimate tool for crafting precise job listings or honing your resume to perfection.

Remember:

Every maintenance task contributes to the bigger picture.

Let’s ensure that future. Together.

How to Become a Maintenance Controller (Complete Guide)

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