Marine Event Coordinator Job Description [Updated for 2025]

In a world increasingly connected by water, the role of Marine Event Coordinators has never been more vital.

As maritime events continue to evolve and diversify, the need for experienced professionals who can plan, oversee, and ensure the safety of these occasions intensifies.

But what does a Marine Event Coordinator role truly entail?

Whether you are:

• A job seeker trying to understand the depth of this position,
• A hiring manager defining the perfect candidate,
• Or simply intrigued by the nuances of marine event coordination,

You’ve docked at the right port.

Today, we’re unveiling a tailor-made Marine Event Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Marine Event Coordinator Duties and Responsibilities

Marine Event Coordinators are responsible for planning and executing marine-related events such as boat shows, yacht races, regattas, and sea-based festivals.

They deal with a range of tasks from administrative duties, event logistics to coordinating with different stakeholders.

Their duties and responsibilities include:

• Planning, organizing, and executing marine events according to the clients’ needs
• Coordinating with marine staff, volunteers, vendors, sponsors and participants for smooth execution of events
• Managing all event logistics including transportation, accommodations, food and beverage, and entertainment
• Ensuring compliance with local, state, and federal regulations and safety protocols for marine events
• Creating and managing the event budget, ensuring all expenses are tracked and controlled
• Developing and implementing marketing and promotional strategies for the event
• Securing necessary permits and licenses for marine-based activities
• Assessing event success and gathering feedback for future improvements
• Developing emergency response plans and coordinating with medical services as necessary
• Maintaining professional relationships with vendors, participants and stakeholders
• Ensuring the event is environmentally friendly and compliant with marine conservation efforts

 

Marine Event Coordinator Job Description Template

Job Brief

We are looking for an organized and experienced Marine Event Coordinator to manage all aspects of marine-related events, including boating competitions, coastal festivals, and maritime conferences.

The Marine Event Coordinator will be responsible for planning, organizing, and executing events, ensuring they run smoothly and achieve their purpose.

Our ideal candidate is familiar with maritime operations, possesses strong coordination abilities, and has excellent communication and networking skills.

Ultimately, the role of the Marine Event Coordinator is to create memorable and successful events that meet the objectives of the stakeholders and comply with safety standards and regulations.

 

Responsibilities

• Plan, design and produce marine events while managing all project delivery elements within time limits
• Liaise with clients to identify their needs and ensure customer satisfaction
• Conduct market research, gather information and negotiate contracts prior to closing deals
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Organize facilities and manage all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
• Ensure compliance with insurance, legal, health and safety obligations
• Cooperate with marketing and PR to promote and publicize event
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post- event evaluations and report on outcomes

 

Qualifications

• Proven experience as an event coordinator
• A proven track record of organizing successful events
• Proficient in MS Office and event management software
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• A team player with leadership skills
• BSc/BA in PR, marketing, hospitality management or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Marine Event Coordinator
• Work Environment: Office setting with a substantial amount of travel to event locations. Weekend and evening work often required, especially during events.
• Reporting Structure: Reports to the Event Manager or Director of Events.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Marine Event Coordinator Do?

Marine Event Coordinators primarily work in the maritime industry, organizing and coordinating various marine-related events such as boat shows, sailing competitions, marine conservation projects, and yachting festivals.

They work closely with clients, vendors, marine authorities and event staff to plan and implement events that satisfy the objectives set by clients or the organization they represent.

This includes determining the event’s theme, securing the necessary permits, coordinating logistics, and ensuring safety regulations are adhered to.

Marine Event Coordinators are also responsible for managing budgets, negotiating contracts with suppliers and sponsors, creating event schedules, and coordinating marketing and promotional activities to attract participants and audiences.

During the event, they oversee all operations, solve any arising issues, and ensure that the event runs smoothly and meets its objectives.

After the event, they may also evaluate the event’s success based on feedback and attendance records to improve future events.

Their work requires them to have a deep understanding of marine operations and regulations, as well as event planning and management skills.

They often work in diverse weather conditions and must be prepared to adapt plans in response to changing circumstances.

 

Marine Event Coordinator Qualifications and Skills

A proficient Marine Event Coordinator should possess a blend of organizational skills, marine knowledge, and interpersonal abilities, as per the following:

• Exceptional planning and organizational skills to manage and execute marine events efficiently and within budget.
• Strong understanding of marine regulations and safety guidelines to ensure all events comply with necessary laws and standards.
• Excellent interpersonal skills to communicate effectively with clients, vendors, and team members, building strong relationships and ensuring client satisfaction.
• Problem-solving skills to efficiently manage and resolve issues that may arise during the planning and execution of marine events.
• Knowledge of marine-related activities and events to design and plan engaging, unique marine experiences.
• Ability to work under pressure and adapt to changing circumstances, ensuring the successful execution of events despite unexpected challenges.
• Customer service skills to address client concerns, manage expectations, and ensure a positive experience.
• Physical fitness and a willingness to work in a marine environment, including aboard boats and at waterfront venues.

 

Marine Event Coordinator Experience Requirements

Entry-level candidates for a Marine Event Coordinator role should have at least 1 to 2 years of experience in event planning or management, preferably with a focus on marine or outdoor events.

This experience can be gained through internships, part-time roles, or volunteering at marine or nature conservation organizations.

In addition, candidates may gain valuable experience from roles that involve coordinating people and resources such as Volunteer Coordinator, Logistics Officer or Operations Assistant at outdoor event companies, marinas, yacht clubs, or marine conservation organizations.

Candidates with more than 3 years of experience likely have developed their skills in planning and executing marine events, and have a good understanding of marine safety regulations, environmental regulations, and vendor management.

Those with more than 5 years of experience may have leadership experience and a deeper understanding of the marine event industry.

They are ready for managerial positions and could potentially oversee teams for larger marine events or festivals.

They may also have experience with budgeting, negotiation, and crisis management, which are key skills for advanced roles in marine event coordination.

 

Marine Event Coordinator Education and Training Requirements

Marine Event Coordinators are typically required to have a bachelor’s degree in a relevant field such as Event Management, Hospitality, Tourism, or Business Administration.

Fundamental knowledge and understanding of marine environments, marine safety, and maritime laws can be beneficial.

Therefore, some additional coursework in Marine Biology or Environmental Science can be an advantage.

Experience in planning and executing events is also vital, whether it’s gained through internships, volunteer work, or actual job experiences.

Marine Event Coordinators should have strong organizational skills, and be proficient in basic computer applications such as word processing, spreadsheets, and database management.

Understanding of event planning software and tools can be an added advantage.

In addition to formal education, there are several certifications available for those seeking to improve their skills and knowledge in the field of event planning.

Though not mandatory, professional certifications like Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) can improve career prospects and credibility in the industry.

Furthermore, a First Aid Certification and a CPR training can be beneficial as marine event coordinators often work in environments where such skills can be crucial.

Continuing education in the form of workshops, seminars, and conferences is recommended to stay updated with the latest trends in the events industry and marine regulations.

Finally, depending on the location and nature of the events, a boating license or marine operator’s license may also be required.

 

Marine Event Coordinator Salary Expectations

A Marine Event Coordinator earns an average salary of $51,000 (USD) per year.

The actual earnings can change depending on experience, location, and the type of marine events being coordinated.

 

Marine Event Coordinator Job Description FAQs

What skills does a Marine Event Coordinator need?

A Marine Event Coordinator should have strong organizational, communication, and problem-solving skills.

They should be capable of managing multiple tasks at once and coordinating all aspects of an event efficiently.

They should also have knowledge of maritime laws and regulations, as well as health and safety standards.

Additionally, they should have strong interpersonal skills to liaise with different parties such as sponsors, clients, and crew members.

 

Do Marine Event Coordinators need a degree?

While a degree is not always necessary, having a bachelor’s degree in event management, hospitality, or a related field can be beneficial.

Some employers might also prefer candidates with a background in marine operations or maritime studies.

However, experience in event planning, especially in a marine environment, can often offset the lack of a degree.

 

What should you look for in a Marine Event Coordinator resume?

Look for experience in event planning and management, particularly in a marine or outdoor environment.

A good Marine Event Coordinator resume should also demonstrate strong organizational and communication skills.

Check for any certifications related to event management or marine operations.

Experience in dealing with sponsors and vendors, as well as managing volunteers or staff, can also be a plus.

 

What qualities make a good Marine Event Coordinator?

A good Marine Event Coordinator is detail-oriented and able to handle stress well, as they are often working under tight deadlines and dealing with unforeseen challenges.

They should also be adaptable, as marine events can often be affected by weather and other unpredictable factors.

Further, they should have good leadership skills and the ability to work effectively with different types of people.

Lastly, a passion for marine activities and a commitment to ensuring a safe and enjoyable experience for all participants are also important.

 

Is it difficult to hire Marine Event Coordinators?

Hiring a Marine Event Coordinator can be challenging due to the specialized nature of the role.

It requires a unique combination of event planning skills and knowledge of marine environments and operations.

Therefore, finding candidates with the right mix of experience and qualifications can be difficult.

However, a targeted recruitment strategy and attractive job benefits can help attract suitable candidates.

 

Conclusion

So there you have it.

Today, we’ve delved deep into the exciting world of a marine event coordinator.

And guess what?

It’s not just about planning events on water.

It’s about orchestrating unforgettable experiences, one meticulous detail at a time.

With our handy marine event coordinator job description template and real-world examples, you’re ready to set sail.

But why drop anchor there?

Continue exploring with our job description generator. It’s your compass to crafting detailed listings or fine-tuning your resume to perfection.

Remember:

Every meticulous detail contributes to an unforgettable marine event.

Let’s sail towards that horizon. Together.

How to Become a Marine Event Coordinator (Complete Guide)

Soothing Success: Careers That Keep You Calm and Collected

Extreme Workplaces: The Stressful Realities of These Jobs!

Weird Workforce: The Most Unusual Jobs in Existence

The Hated Half: Jobs That Top the List of Least Favorites