Metadata Archivist Job Description [Updated for 2025]

In the era of information, the role of a Metadata Archivist has become increasingly significant.

As data continues to multiply, the demand for skilled individuals who can classify, manage, and protect our complex data systems grows exponentially.

But let’s delve deeper: What’s truly expected from a Metadata Archivist?

Whether you are:

• A job seeker trying to unravel the core of this role,
• A hiring manager formulating the ideal candidate,
• Or simply fascinated by the intricate realm of metadata archiving,

You’re in the right place.

Today, we present a customizable Metadata Archivist job description template, tailored for effortless posting on job boards or career sites.

Let’s delve right into it.

Metadata Archivist Duties and Responsibilities

Metadata Archivists play a critical role in ensuring the proper storage, accessibility, and preservation of digital and physical records.

They specialize in creating and implementing metadata systems to catalog and classify archival materials, making these resources easily searchable and retrievable.

The main duties and responsibilities of a Metadata Archivist include:

• Developing and implementing metadata frameworks and standards for the archival collection
• Cataloging, classifying, and creating metadata records for archival materials
• Ensuring the quality, accuracy, and consistency of metadata entries
• Collaborating with other information professionals to determine the best methods of organizing and preserving materials
• Using software and databases to manage and retrieve archived materials
• Assisting users in accessing and interpreting archived materials
• Maintaining and updating digital management systems to improve searchability
• Conducting regular audits to ensure metadata accuracy and consistency
• Keeping up-to-date with emerging technologies and methodologies in metadata management
• Preserving the integrity and safety of physical and digital archived materials
• Providing training and guidance to other staff members on metadata creation, management, and best practices
• Documenting procedures and creating reports on metadata usage and archiving activities

 

Metadata Archivist Job Description Template

Job Brief

We are seeking a meticulous Metadata Archivist to manage our company’s metadata effectively.

The Metadata Archivist’s responsibilities include classifying, cataloging and preserving valuable data, as well as ensuring the integrity, accuracy, and security of information.

Candidates with a solid understanding of metadata standards, archival theory and practice, digital libraries, and experience in using metadata management systems are preferred.

Ultimately, the role of the Metadata Archivist is to ensure that all company data are well organized, easily accessible, and maintained efficiently.

 

Responsibilities

• Creating and implementing metadata frameworks and schemas
• Classifying, cataloging and preserving valuable data
• Ensuring the integrity, accuracy, and security of information
• Managing and updating databases
• Conducting audits to ensure data accuracy
• Training staff in metadata creation, use and interpretation
• Collaborating with IT teams on the design and implementation of metadata standards
• Staying up-to-date with the latest industry trends and developments

 

Qualifications

• Proven work experience as a Metadata Archivist or similar role
• Proficiency in metadata standards, such as Dublin Core, METS, MODS, etc
• Experience in using metadata management systems
• Knowledge of database design and data management principles
• Excellent organizational and analytical skills
• Detail-oriented with a high level of accuracy
• Ability to work in a team and independently
• Advanced degree in Library Science, Information Science, or a related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Metadata Archivist
• Work Environment: Office setting with options for remote work. Some travel may be required for training or conferences.
• Reporting Structure: Reports to the Head of Information Management or Chief Information Officer.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Metadata Archivist Do?

Metadata Archivists typically work for various industries such as libraries, museums, government agencies, or corporations that need to organize and preserve significant amounts of information.

Their primary role is to manage and categorize digital assets or physical items by creating, maintaining, and implementing metadata frameworks, standards, and schemas.

Metadata Archivists use specific software and technology to create a system of tags or labels that allow for efficient search and retrieval of digital or physical items.

They also review and edit existing metadata records to ensure they are accurate and up-to-date.

They often collaborate with other information management professionals, such as librarians, database administrators, and IT specialists, to develop and implement strategies for long-term data management and preservation.

In addition to these tasks, Metadata Archivists may also be responsible for training staff on metadata creation and application, ensuring compliance with data standards, and staying updated on the latest trends and tools in metadata management.

Their role is crucial in maintaining the integrity and accessibility of a vast amount of information, making it easier for end-users to locate and use the resources they need.

 

Metadata Archivist Qualifications and Skills

A Metadata Archivist should have skills and qualifications that fulfill the requirements of the role, including:

• Strong knowledge of metadata standards, schemas, and controlled vocabularies to facilitate the accurate and consistent description, indexing, and discovery of resources.
• Demonstrated experience with digital asset management and content management systems to handle the organization and retrieval of digital files.
• Attention to detail and analytical skills to accurately document, analyze, and interpret complex information, ensuring data integrity and consistency across multiple platforms.
• Proficiency in using various software tools and technologies for archiving and preserving metadata.
• Excellent communication skills to clearly explain metadata concepts to non-technical stakeholders and to collaborate effectively with colleagues and project teams.
• Problem-solving skills to identify and address issues in metadata creation, management, and utilization.
• Understanding of copyright laws, digital rights management, and privacy issues related to the collection, use, and dissemination of digital resources.
• Project management skills to plan, organize, and prioritize work, and to oversee metadata projects from inception to completion.

 

Metadata Archivist Experience Requirements

Entry-level Metadata Archivists often have a foundational experience of 1 to 2 years.

This experience may be gained through internships or part-time roles within libraries, museums, or archives, where they assist in the management and organization of data and digital resources.

Candidates with 3 to 5 years of experience may have worked in roles such as Data Manager, Records Manager, or Library Technician, where they have gained significant experience in cataloging, classifying, and preserving digital objects, as well as using metadata standards.

Those with more than 5 years of experience likely have advanced skills in managing digital collections and have a deep understanding of metadata schemas and standards.

They may have also gained leadership experience, coordinating teams and managing projects, and are therefore suitable for senior or managerial roles in Metadata Archiving.

In addition to job experience, a Master’s degree in Library or Information Science, often with a concentration in archival studies, is a common requirement for this role.

Experience with digital curation and familiarity with programming languages such as Python and XML are also highly desirable.

 

Metadata Archivist Education and Training Requirements

Metadata Archivists typically require a bachelor’s degree in library science, information management, history, or a related field.

A master’s degree in archival studies, library and information science, or a similar field is often preferred.

These programs usually offer coursework in metadata standards and cataloging, digital preservation, and archival theory.

In addition to a degree, practical experience is often crucial for this role.

This experience can be gained through internships, volunteering, or work in libraries or museums.

Metadata Archivists must also have strong computer skills and familiarity with databases, XML, and other metadata schemas such as Dublin Core and MARC.

Certifications, such as Certified Archivist (CA) or Digital Archives Specialist (DAS), while not always required, can enhance employability.

These certifications demonstrate a professional commitment to the field and mastery of the core knowledge.

Continual professional development is also essential in this ever-evolving field to keep up with the latest tools, standards, and best practices.

 

Metadata Archivist Salary Expectations

A Metadata Archivist can expect to earn an average salary of $52,663 (USD) per year.

However, the salary can vary based on factors such as years of experience, level of education, the complexity of the work, and the location of the job.

 

Metadata Archivist Job Description FAQs

What skills does a Metadata Archivist need?

A Metadata Archivist should have strong analytical skills to effectively interpret and organize large amounts of data.

They should have strong technological skills, as they will need to be proficient in database management and metadata standards.

Attention to detail is crucial, as is the ability to work independently and problem-solve.

Strong communication skills are also necessary to work effectively with various departments and stakeholders.

 

Do Metadata Archivists need a degree?

Most Metadata Archivist positions require a bachelor’s degree in a related field such as Library Science, Information Science, or Computer Science.

Many employers prefer candidates who have a master’s degree in these fields.

Knowledge of metadata schemas, standards, and practices is often a must-have qualification.

 

What should you look for in a Metadata Archivist resume?

A Metadata Archivist’s resume should highlight their experience with data management, cataloging, and archiving.

Familiarity with metadata schemas and standards is crucial.

In addition to education, look for practical experience in archiving or library science, such as internships or work placements.

Any additional skills or experiences with specific software, systems, or programming languages relevant to the role should also be noted.

 

What qualities make a good Metadata Archivist?

A good Metadata Archivist is highly organized and detail-oriented, as they need to accurately catalog and retrieve data.

They should be comfortable working with technology and have a strong understanding of metadata standards and systems.

In addition, they should be able to work independently and problem-solve effectively, as they may be required to create or modify metadata schemas to meet specific organizational needs.

 

What is the role of a Metadata Archivist in data management?

Metadata Archivists play a crucial role in data management by organizing and categorizing data for easy retrieval and use.

They create and implement metadata schemas and standards, ensuring data consistency and quality.

They also work closely with various departments to understand their specific data needs and ensure that data is organized and accessible in a way that meets these needs.

 

Conclusion

So there you have it.

Today, we delved into the intricate world of being a metadata archivist.

And guess what?

It’s not just about organizing data.

It’s about shaping the informational infrastructure of our digital age, one piece of data at a time.

With our comprehensive metadata archivist job description template and practical examples, you’re all set to take the leap.

But why end here?

Explore further with our job description generator. It’s your next step to precision-crafted job listings or fine-tuning your resume to perfection.

Remember:

Every piece of data tells a story in the larger narrative.

Let’s build that future. Together.

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