NGO Coordinator Job Description [Updated for 2025]

In the modern era of humanitarian work, the role of NGO coordinators has never been more significant.

As global challenges evolve, the demand for proactive and dedicated individuals who can manage, develop and safeguard our humanitarian initiatives amplifies.

But let’s delve deeper: What’s truly expected from an NGO coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the inner workings of an NGO coordinator,

You’re in the right place.

Today, we introduce a customizable NGO coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

NGO Coordinator Duties and Responsibilities

NGO Coordinators are responsible for overseeing the day-to-day activities of a non-governmental organization, ensuring its mission is successfully accomplished while also adhering to regulatory standards and maintaining fiscal responsibility.

Their duties and responsibilities include:

• Coordinate and oversee the execution of organization projects and programs
• Communicate and collaborate with team members, volunteers, and stakeholders to ensure alignment with the NGO’s goals
• Plan, organize, and implement fundraising initiatives to support the organization’s projects
• Monitor and report on the progress and effectiveness of projects and programs
• Develop and manage budgets, ensuring that the organization operates within its means
• Ensure compliance with laws and regulations applicable to NGOs
• Network with other NGOs, government agencies, and private sector organizations to promote the NGO’s mission and projects
• Recruit, hire, train, and oversee staff and volunteers
• Conduct public relations and media interactions, presenting the work and accomplishments of the NGO to the public
• Prepare and submit activity reports to the board of directors or other governing body

 

NGO Coordinator Job Description Template

Job Brief

We are looking for a dedicated and experienced NGO Coordinator to join our team.

The NGO Coordinator will be responsible for planning, executing and evaluating various projects and programs that align with our organization’s mission and goals.

The NGO Coordinator’s duties include communicating with key stakeholders, managing budgets and resources, ensuring paperwork is up to date, and ensuring objectives and milestones are met.

The ideal candidate is a team player, with outstanding project management and organizational skills.

 

Responsibilities

• Plan and coordinate projects and programs in line with the organization’s objectives.
• Manage budgets and resources effectively.
• Liaise with key stakeholders, volunteers, and partners on project coordination and execution.
• Ensure all paperwork and reports are completed on time and meet high quality standards.
• Monitor project progress and adjust plans as needed to meet objectives and milestones.
• Recruit, train and coordinate volunteers.
• Organize and manage events, workshops and trainings.
• Evaluate the success of projects and programs to improve future planning.

 

Qualifications

• Proven experience in a similar role within an NGO or non-profit organization.
• Excellent project management and coordination skills.
• Strong interpersonal and communication skills.
• Good knowledge of budgeting and resource management.
• Experience in volunteer recruitment and management.
• Proficiency in Microsoft Office Suite and project management software.
• Bachelor’s degree in Project Management, Business Administration or related field.
• Experience with fundraising is a plus.

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Opportunities for professional development and learning
• Opportunity to make a difference in the community

 

Additional Information

• Job Title: NGO Coordinator
• Work Environment: Office setting with occasional field visits. Some travel may be required for meetings or events.
• Reporting Structure: Reports to the Executive Director or Program Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: Depending on the organization and location, the pay may vary.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an NGO Coordinator Do?

An NGO Coordinator is a professional who primarily works for non-governmental organizations (NGOs) in various sectors such as health, education, environment, human rights, and more.

The primary responsibility of an NGO Coordinator is to manage and coordinate the organization’s projects and activities.

They ensure that the NGO’s operations and programs align with its mission and goals.

They liaise with various stakeholders, including donors, beneficiaries, volunteers, and staff.

They are responsible for drafting project proposals, managing budgets, and reporting the progress and impact of projects to the relevant parties.

NGO Coordinators also play a key role in advocacy work, raising awareness about the organization’s cause, and mobilizing resources for project implementation.

Furthermore, they may be involved in the recruitment and training of volunteers or staff, ensuring that everyone involved in the organization is dedicated to its mission and understands their roles and responsibilities.

NGO Coordinators are essential for the smooth functioning and success of an NGO, as they oversee its operations and ensure it effectively accomplishes its philanthropic objectives.

 

NGO Coordinator Qualifications and Skills

An effective NGO Coordinator should have the skills and qualifications that align with the role, such as:

• Strong organizational skills to manage numerous projects and deadlines simultaneously with meticulous attention to detail.
• Exceptional communication skills to interact with various stakeholders including donors, volunteers, and community members, and to raise awareness about the organization’s cause.
• Excellent interpersonal skills to build and maintain relationships with partner organizations, government agencies, and community leaders.
• Experience in project management, including planning, implementing, and monitoring project activities, and ensuring they are completed within the specified timeline and budget.
• Ability to lead and inspire a diverse team of volunteers and staff members, often from different cultural, social, and professional backgrounds.
• Problem-solving skills to identify issues that may arise during project implementation and to develop effective solutions.
• Understanding of fundraising techniques and strategies, and ability to successfully secure financial support for the organization.
• Knowledge of non-profit regulations and guidelines, ensuring the organization’s activities comply with applicable laws and ethical standards.

 

NGO Coordinator Experience Requirements

Entry-level NGO Coordinators usually possess 1 to 2 years of experience, often gained through internships or volunteer work within non-profit organizations.

These roles can include Fundraising Assistant, Program Support Officer, or Volunteer Coordinator, among others.

Those with 2 to 3 years of experience have typically worked in direct roles such as Project Officer or Program Coordinator in non-governmental organizations.

Such roles enable them to enhance their skills in project management, stakeholder engagement and fundraising, which are essential for an NGO Coordinator role.

Applicants with over 4 years of experience usually possess a significant amount of field experience.

They are often proficient in strategic planning, program development, team management and have been involved in policy-making decisions.

Those with over 6 years of experience may have held leadership roles in non-profit organizations.

At this level, they are typically ready for senior-level NGO Coordinator roles, which involve strategic decision-making and playing a pivotal role in shaping the organization’s mission and vision.

 

NGO Coordinator Education and Training Requirements

NGO Coordinators typically hold a bachelor’s degree in social work, international relations, public administration, or a related field.

It is crucial for them to have a deep understanding of project management and knowledge of issues related to the area of work of the NGO, like human rights, environment, education, or healthcare.

Some NGO Coordinators also have a master’s degree in non-profit management or a related field, which may be preferred for higher-level positions.

Language skills can be a significant advantage for those working in international NGOs, as it enhances communication with different communities and stakeholders.

Experience in the non-profit sector, whether through internships, volunteering, or paid positions, is often a vital requirement.

This allows potential NGO Coordinators to gain practical experience of the sector’s unique challenges and demands.

In addition to formal education, several short-term courses and certificates on fundraising, grant writing, or non-profit leadership can help enhance an NGO Coordinator’s skills.

While not a requirement, some NGO Coordinators may also have qualifications in areas specific to the NGO’s focus, such as a degree in environmental science for an environmental NGO.

Continuous learning and staying updated with the trends and changes in the non-profit sector is also essential for success in this role.

 

NGO Coordinator Salary Expectations

An NGO Coordinator can expect to earn an average salary of $52,000 (USD) per year.

However, the actual compensation may vary depending on the size of the organization, location, level of experience, and the nature of the projects coordinated.

 

NGO Coordinator Job Description FAQs

What skills does an NGO Coordinator need?

NGO Coordinators should possess strong organizational and management skills as they are often involved in planning projects and coordinating activities.

They should have excellent communication and interpersonal skills to liaise with various stakeholders such as staff, volunteers, and donors.

A good understanding of non-profit administration and project management principles is also essential.

 

Do NGO Coordinators need a degree?

While not always required, many NGO Coordinators hold a bachelor’s degree in related fields like social work, international relations, or non-profit management.

Some positions may require a master’s degree or specific experience in the field.

Relevant experience in non-profit organizations or project management can be very valuable.

 

What should you look for in an NGO Coordinator resume?

A prospective NGO Coordinator’s resume should highlight experience in project management, community outreach, and non-profit administration.

Pay attention to their demonstrated skills in leadership, communication, and problem-solving.

Knowledge in specific areas relevant to your organization, such as environmental conservation or human rights, can also be valuable.

 

What qualities make a good NGO Coordinator?

A good NGO Coordinator is passionate about the cause they are working for and is driven to make a positive impact.

They should be detail-oriented, organized, and able to multitask efficiently.

Good NGO Coordinators also possess strong leadership skills to motivate and lead their team.

They are flexible, can work under pressure, and are able to handle the unpredictable nature of working in an NGO.

 

What are the daily duties of an NGO Coordinator?

On a typical day, an NGO Coordinator might meet with team members to plan and coordinate activities, draft project proposals, manage budgets, or liaise with donors and partners.

They may also be involved in recruiting and training volunteers, organizing events, or conducting community outreach.

Their work may also involve reporting and documentation duties.

 

Is it difficult to hire NGO Coordinators?

Hiring the right NGO Coordinator can be a challenge as it requires finding a candidate who not only has the right skills and experience, but also shares the values and passion of the organization.

Additionally, NGO Coordinators often work in demanding conditions and sometimes with limited resources, which may not appeal to everyone.

 

Conclusion

And there you have it.

Today, we’ve unravelled the intricacies of being an NGO Coordinator.

Surprising, isn’t it?

It’s not just about organizing programs.

It’s about shaping the world, one project at a time.

Armed with our comprehensive NGO Coordinator job description template and real-life examples, you’re all set to make your mark.

But why limit yourself?

Dig deeper with our job description generator. It’s your tool for creating meticulous job listings or polishing your resume to perfection.

Remember:

Every project contributes to the bigger cause.

Let’s shape the world. Together.

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