Non-Profit Organization Volunteer Coordinator Job Description [Updated for 2025]

In the realm of philanthropy, the role of a Non-Profit Organization Volunteer Coordinator has never been more crucial.

As charitable pursuits evolve, the demand for proficient coordinators who can source, manage, and inspire volunteers becomes increasingly pressing.

But let’s dive deeper: What’s truly expected from a Volunteer Coordinator in a non-profit organization?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager determining the perfect candidate,
• Or simply captivated by the dynamics of volunteer coordination,

You’ve landed in the right place.

Today, we introduce a customizable Non-Profit Organization Volunteer Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Non-Profit Organization Volunteer Coordinator Duties and Responsibilities

A Non-Profit Organization Volunteer Coordinator is responsible for managing all elements of volunteering within an organization, including recruitment, training, and supervision.

They act as a link between the organization and its volunteers and ensure the smooth operation of volunteer activities.

The key duties and responsibilities of a Non-Profit Organization Volunteer Coordinator include:

• Recruiting, interviewing, and placing volunteers based on their skills and interests
• Conducting volunteer orientation sessions and arranging for appropriate volunteer training
• Coordinating schedules and assignments for volunteers to ensure optimal service provision and volunteers satisfaction
• Communicating regularly with volunteers, maintaining open and positive relationships
• Monitoring, supporting, mentoring, and recognizing the work of volunteers within the organization
• Maintaining records of volunteer information, assignments, and hours
• Developing and implementing a volunteer recognition program
• Ensuring volunteers are given appropriate tasks, feedback, and appreciation
• Ensuring the policies and procedures of the organization are followed by the volunteers
• Assessing volunteer needs and updating job descriptions as necessary
• Coordinating events, fundraisers, and other volunteer opportunities

 

Non-Profit Organization Volunteer Coordinator Job Description Template

Job Brief

We are looking for a dedicated Volunteer Coordinator to recruit, manage, and support volunteers for our non-profit organization.

The Volunteer Coordinator will be responsible for coordinating all volunteer functions, including recruitment, supervision, training, and acknowledgment.

Our ideal candidate is experienced in volunteer coordination, excellent at relationship building, and has a passion for our organization’s cause.

The Volunteer Coordinator’s role is to ensure the organization has an adequate number of volunteers for its current needs, volunteers are placed in roles suitable to their skills, and they have a fulfilling experience contributing to our organization.

 

Responsibilities

• Recruit, train, and manage volunteers
• Match volunteers to opportunities that suit their skill sets, and ensure they understand their responsibilities
• Organize and participate in volunteer recognition programs and special events
• Maintain updated records of volunteer availability and skills
• Coordinate schedules, tasks, and resources for volunteer activities
• Communicate regularly with volunteers to ensure they are satisfied and well-placed
• Develop and implement a volunteer engagement strategy
• Ensure the organization’s purpose is conveyed to all volunteers

 

Qualifications

• Proven experience as a Volunteer Coordinator or similar role
• Knowledge of volunteer recruitment and supervision
• Ability to communicate effectively with diverse audiences
• Proficient in MS Office; working knowledge of databases and volunteer management software is a plus
• Degree in business administration, human resources, social studies, or relevant field may be preferred
• Excellent organizational and team coordination skills
• Strong interpersonal skills and a friendly demeanor

 

Benefits

• Opportunity to contribute to a cause and make a difference
• Training and development opportunities
• Flexible work hours
• Networking opportunities

 

Additional Information

• Job Title: Volunteer Coordinator
• Work Environment: Office setting with some field work. Some travel may be required for outreach events or meetings.
• Reporting Structure: Reports to the Director of Volunteer Services or Executive Director.
• Salary: This position may be a volunteer position or may offer a stipend, depending on the organization’s budget and policies.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time, Part-time or Volunteer
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Non-Profit Organization Volunteer Coordinator Do?

A Non-Profit Organization Volunteer Coordinator plays a crucial role in the recruitment, training, and management of volunteers.

They work within charitable organizations across a wide range of sectors, from healthcare and education to environmental conservation.

Their responsibilities primarily involve identifying and filling volunteer positions based on the needs of the organization.

They reach out to potential volunteers, conduct interviews and background checks, and then match them with roles that best suit their skills and interests.

Volunteer Coordinators also ensure that volunteers receive appropriate training and orientation.

They provide ongoing support, feedback, and guidance to volunteers to ensure they feel valued and motivated.

In addition, they are responsible for coordinating schedules, tracking volunteer hours, and sometimes managing volunteer budgets.

They often handle any issues or conflicts that arise among volunteers and ensure that volunteer policies are adhered to.

Furthermore, they play a key role in promoting the organization’s cause and raising awareness about its volunteering opportunities.

This includes organizing outreach events, creating promotional materials, and liaising with the media or other external partners.

 

Non-Profit Organization Volunteer Coordinator Qualifications and Skills

A proficient Non-Profit Organization Volunteer Coordinator should possess the skills and qualifications that align with the role, including:

• Excellent communication skills to clearly and effectively interact with various stakeholders, including volunteers, staff, and the community
• Organization and coordination skills to effectively manage volunteers’ schedules, assignments and track their contributions
• Interpersonal skills to build and maintain positive relationships with volunteers and ensure a harmonious working environment
• Leadership skills to guide, motivate, and manage volunteers, fostering teamwork and cooperation
• Problem-solving abilities to address any issues or conflicts that may arise within the volunteer team
• Administrative skills for record-keeping, tracking volunteer hours, managing databases, and preparing reports
• Experience in volunteer recruitment and training, ensuring a steady supply of motivated volunteers and equipping them with the necessary skills and knowledge
• Patience and empathy to understand and cater to the needs of volunteers, recognizing their efforts, and providing necessary support
• Knowledge of non-profit organizations and a passion for their mission and work

 

Non-Profit Organization Volunteer Coordinator Experience Requirements

Volunteer coordinators at non-profit organizations generally need a minimum of 1 to 2 years of experience in a coordination or management role.

This experience can be acquired through previous roles such as Event Coordinator, Human Resources Assistant, or other roles involving the coordination of people and resources.

Candidates for this role should ideally have some experience working in a non-profit or volunteer-driven environment.

This could be gained through volunteering, internships, or part-time roles at non-profit organizations.

Knowledge and understanding of the non-profit sector is valuable in this role.

Those with 3 to 5 years of experience may have held a Volunteer Coordinator position before, or a similar role in the non-profit sector.

They are likely to have developed a deep understanding of volunteer recruitment, training, and management, as well as experience working with diverse communities.

Candidates with more than 5 years of experience may have held leadership roles within non-profit organizations or have extensive experience managing large groups of volunteers.

They may be ready for more senior roles within the organization, such as Volunteer Director or Program Manager.

 

Non-Profit Organization Volunteer Coordinator Education and Training Requirements

A Bachelor’s degree in Human Resource Management, Business Administration, Social Work, or a related field is typically required for the role of a Non-Profit Organization Volunteer Coordinator.

Volunteer coordinators need strong interpersonal and communication skills to interact with volunteers, staff, and the public.

Therefore, some coursework or experience in communications or public relations can be beneficial.

In-depth understanding of project management and event planning is also necessary as Volunteer Coordinators often lead volunteer initiatives and events.

Courses or experience in these fields can be advantageous.

Knowledge of non-profit organizations, their working, and their ethos is also crucial.

This can be acquired through academic programs focusing on non-profit management or through hands-on experience in similar roles.

While not always required, many employers prefer candidates with experience in volunteering or coordinating volunteers.

This experience can be gained through internships, part-time jobs, or volunteering at non-profit organizations.

Certifications in volunteer administration, such as the Certified in Volunteer Administration (CVA) credential, can also make a candidate more desirable.

Continuous professional development through workshops, seminars, and courses is encouraged to stay updated with the best practices in volunteer management.

 

Non-Profit Organization Volunteer Coordinator Salary Expectations

A Volunteer Coordinator in a non-profit organization earns an average salary of $42,500 (USD) per year.

This salary can vary greatly based on the size and budget of the organization, the coordinator’s level of experience, educational background, and geographical location.

 

Non-Profit Organization Volunteer Coordinator Job Description FAQs

What skills does a Non-Profit Organization Volunteer Coordinator need?

Volunteer coordinators need excellent communication and interpersonal skills, as they will interact with a diverse range of volunteers, staff, and sometimes beneficiaries.

They should have strong organizational skills to efficiently manage volunteer schedules and tasks.

They also need problem-solving skills to address any issues that arise and leadership skills to inspire and motivate volunteers.

 

Do Non-Profit Organization Volunteer Coordinators need a degree?

While a specific degree may not be required, many organizations prefer Volunteer Coordinators to have a degree in fields such as Human Resources, Social Work, or Non-Profit Management.

However, experience in volunteer coordination, team management, or related roles is often considered more important.

 

What should you look for in a Non-Profit Organization Volunteer Coordinator’s resume?

Look for a demonstrated history of working with volunteers, including recruitment, training, and supervision.

Experience in a leadership role can also be beneficial.

Skills such as communication, organization, leadership, and problem-solving should be evident.

Knowledge about your specific non-profit sector can also be a plus.

 

What qualities make a good Non-Profit Organization Volunteer Coordinator?

A good Volunteer Coordinator is passionate about the cause of the organization and is able to convey that passion to inspire volunteers.

They should be approachable, empathetic, and capable of building strong relationships.

They need to be well-organized to handle varying schedules and tasks, and adaptable to handle any unexpected challenges.

They should also be proficient at conflict resolution, as issues may occasionally arise among volunteers.

 

Is it difficult to hire a Non-Profit Organization Volunteer Coordinator?

Hiring a Volunteer Coordinator can be challenging as it requires finding someone who combines strong leadership skills with the ability to motivate and manage volunteers.

This person also needs to be passionate about your organization’s cause, be able to work with limited resources, and have excellent communication skills.

Offering competitive pay, a supportive work environment, and opportunities for professional development can help attract the right candidates.

 

Conclusion

And there you have it.

Today, we’ve delved into the heart of what it truly means to be a Non-Profit Organization Volunteer Coordinator.

Guess what?

It’s not just about organizing events or managing people.

It’s about shaping the face of philanthropy, one volunteer at a time.

Armed with our go-to Non-Profit Organization Volunteer Coordinator job description template and real-world examples, you’re ready to make your impact.

But why limit yourself?

Dig deeper with our job description generator. It’s your stepping stone to creating compelling listings or perfecting your resume.

Remember:

Every volunteer coordinated contributes to the larger cause.

Let’s shape the world of philanthropy. Together.

How to Become a Non-Profit Organization Volunteer Coordinator (Complete Guide)

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