Non-profit Program Assistant Job Description [Updated for 2025]

In today’s ever-evolving society, the role of non-profit program assistants is becoming more significant than ever.

As societal needs grow and evolve, the demand for compassionate, organized, and dedicated individuals who can coordinate, support, and enhance our non-profit programs also increases.

But let’s delve deeper: What’s truly expected from a non-profit program assistant?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricate world of non-profit work,

You’re in the right place.

Today, we present a customizable non-profit program assistant job description template, designed for seamless posting on job boards or career sites.

Let’s get started.

Non-profit Program Assistant Duties and Responsibilities

Non-profit Program Assistants perform a range of tasks related to program planning, execution, and evaluation.

They often serve as the backbone of non-profit organizations, providing critical administrative support and helping to ensure that programs run smoothly.

The duties and responsibilities of a Non-profit Program Assistant include:

• Assisting with the planning, development, and implementation of program activities and events
• Coordinating with volunteers and staff to ensure successful program delivery
• Maintaining accurate and up-to-date records of program activities, participants, and outcomes
• Helping to create and distribute program materials, such as brochures, newsletters, and reports
• Supporting the organization’s fundraising efforts, including assisting with grant writing and donor relations
• Conducting outreach activities to raise awareness about the organization and its programs
• Assisting with the tracking and reporting of program metrics and evaluation results
• Providing general administrative support, such as answering phones, scheduling meetings, and maintaining filing systems

 

Non-profit Program Assistant Job Description Template

Job Brief

We are seeking a dedicated and organized Non-profit Program Assistant to support our team in planning, managing, and implementing our various program initiatives.

The ideal candidate will assist in administrative duties, community outreach, program development and fundraising efforts.

The Program Assistant should be committed to the non-profit sector and have strong communication, organizational and relationship-building skills.

 

Responsibilities

• Assist in the planning and execution of programs
• Perform administrative tasks including managing schedules, maintaining program files and preparing reports
• Coordinate with team members, volunteers, and other staff to ensure smooth program operations
• Assist in the development and implementation of fundraising strategies and events
• Engage with community members and volunteers to build strong relationships and partnerships
• Participate in meetings, training sessions and workshops
• Assist in the evaluation of program effectiveness and suggest improvements
• Support in communication efforts, including social media and newsletters

 

Qualifications

• Prior experience as a program assistant or relevant role in a non-profit setting
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Ability to work well in a team-oriented environment
• Knowledge of non-profit organizations and their operations
• Proficiency in MS Office and database management
• Passion for serving the community
• Bachelor’s Degree in Social Work, Public Administration or related field is preferred

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Flexible working hours

 

Additional Information

• Job Title: Non-profit Program Assistant
• Work Environment: Office setting with occasional community outreach events. Some travel may be required for meetings or events.
• Reporting Structure: Reports to the Program Coordinator or Program Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and organizational budget considerations.
• Pay Range: $32,000 minimum to $45,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Non-profit Program Assistant Do?

Non-profit Program Assistants work for non-profit organizations across a variety of sectors.

They are often responsible for providing administrative support to the Program Manager or Program Director.

They assist in the planning and coordination of projects, programs, or services that the non-profit offers.

This could include helping to organize events, fundraisers, or community outreach initiatives.

They may also be responsible for collecting and analyzing data, preparing reports, and maintaining program records.

It’s crucial that they ensure all information is accurate and updated, as it can impact the effectiveness of the organization’s programs.

Program Assistants often work closely with other team members and volunteers, so they need to have strong communication and teamwork skills.

They might also be the point of contact for community members, donors, or volunteers, providing them with program-related information.

In some cases, they might assist with grant writing or other fundraising activities, helping to secure the financial resources needed to run the non-profit’s programs.

Their role is critical in ensuring the smooth operation of the non-profit, contributing to the organization’s mission and goals.

 

Non-profit Program Assistant Qualifications and Skills

A proficient non-profit program assistant should possess skills and qualifications that are critical to the smooth functioning of the organization, such as:

• Excellent organizational and multitasking skills to effectively manage and prioritize multiple programs and tasks.
• Strong communication and interpersonal skills for interacting with various stakeholders including staff, volunteers, donors, and community members.
• An understanding of project management principles to assist in the planning, execution, and monitoring of non-profit programs.
• Problem-solving skills to address issues that may arise during the implementation of programs and suggest effective solutions.
• Proficiency in using various office software like MS Word, Excel, PowerPoint, and databases to maintain records, generate reports, and assist in program-related tasks.
• Attention to detail to ensure accurate and timely completion of all program-related tasks such as scheduling, budget tracking, record-keeping, etc.
• Adept at fundraising, grant writing, and donor relations to help secure funding for non-profit programs.
• Passion for the cause that aligns with the mission and vision of the non-profit organization.
• A degree in Public Administration, Social Work, or a related field, or equivalent work experience in a non-profit environment.

 

Non-profit Program Assistant Experience Requirements

A Non-profit Program Assistant typically starts their career with an interest in the non-profit sector and a desire to contribute positively to their community.

They may have 1 to 2 years of experience in an administrative or program support role, often gained through internships or part-time roles within non-profit organizations.

Experience in volunteer coordination, event planning, or community outreach are often valuable for this role, as these experiences provide understanding of the organizational and communication skills required in non-profit settings.

Candidates with more than 3 years of experience often have a proven track record of success in managing programs, coordinating with different stakeholders, and developing and implementing strategies to improve program effectiveness.

Those with more than 5 years of experience may have significant project management experience, or have served in a leadership role within a non-profit organization.

They may be ready for advanced roles such as Program Manager or Director within the organization.

In addition, a Non-profit Program Assistant should have a sound understanding of the non-profit sector, possess strong interpersonal and communication skills, and demonstrate a commitment to the organization’s mission and values.

 

Non-profit Program Assistant Education and Training Requirements

Non-profit Program Assistants typically have a bachelor’s degree in public administration, social work, non-profit management or a related field.

They are often required to have relevant experience in the non-profit sector, showcasing skills in program development, administrative support, and public relations.

Many employers prefer candidates who are proficient in using computer software such as Microsoft Office Suite, especially Excel and PowerPoint, for data management and presentation purposes.

Understanding of grant writing and fundraising strategies is beneficial, though not always mandatory.

However, some non-profit organizations may require Program Assistants to participate in fundraising activities and therefore, having experience in this area can be an asset.

For those looking to advance in their careers, a master’s degree in non-profit management or public administration may be beneficial.

While not mandatory, certifications in project management, fundraising, or non-profit leadership can enhance a candidate’s qualifications and demonstrate a commitment to professional development.

Volunteer experience in non-profit organizations can also be beneficial as it provides practical exposure to the workings of the sector.

 

Non-profit Program Assistant Salary Expectations

A Non-profit Program Assistant can expect to earn an average salary of $38,727 (USD) per year.

The actual salary may vary based on the level of experience, size and location of the non-profit organization, as well as the specific programs managed.

 

Non-profit Program Assistant Job Description FAQs

What skills does a Non-profit Program Assistant need?

Non-profit Program Assistants need strong organizational skills to manage and assist with various projects.

Communication skills are also crucial, as they will need to interface with volunteers, staff, and beneficiaries.

Basic knowledge of non-profit operations and programs is also beneficial.

 

Do Non-profit Program Assistants need a degree?

While there’s no specific degree requirement for Non-profit Program Assistants, a bachelor’s degree in social work, public administration, or a related field may be beneficial.

Experience in non-profit sector or volunteer work can also be an advantage.

 

What should you look for in a Non-profit Program Assistant resume?

Look for experience in project or program coordination, especially in a non-profit setting.

It would be beneficial if they have experience in volunteer management or community outreach.

Proficiency in software programs like Microsoft Office Suite is also essential.

Experience in fundraising, grant writing, or event planning is a plus.

 

What qualities make a good Non-profit Program Assistant?

A good Non-profit Program Assistant is enthusiastic and passionate about the cause of the organization.

They are organized, detail-oriented, and can multitask effectively.

Excellent communication skills are key, as they may need to coordinate between various parties.

They also need to be flexible, as non-profit work can often involve irregular hours and unexpected tasks.

 

What are the daily duties of a Non-profit Program Assistant?

A Non-profit Program Assistant’s daily duties may include managing and coordinating projects, preparing reports and presentations, assisting with fundraising efforts, and communicating with volunteers, donors, and beneficiaries.

They might also assist with event planning, database management, and administrative tasks as needed.

 

Is it difficult to hire a Non-profit Program Assistant?

Hiring a Non-profit Program Assistant can be challenging as it requires finding a candidate who is not only skilled in program management and administration, but also passionately aligned with the organization’s cause.

Offering competitive benefits, flexible work schedules, and a supportive work environment can attract the right candidates.

 

Conclusion

And there you have it.

Today, we’ve unveiled what it truly entails to be a Non-profit Program Assistant.

And guess what?

It’s not just about organizing events or managing budgets.

It’s about facilitating change, one project at a time.

With our comprehensive non-profit program assistant job description template and real-world examples, you’re ready to embark on a meaningful journey.

But why limit yourself?

Explore further with our job description generator. It’s your next step to curating meticulous job listings or refining your resume to perfection.

Remember:

Every task you undertake is a part of a greater mission.

Let’s create that change. Together.

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