Non-Profit Program Coordinator Job Description [Updated for 2025]

In the ever-evolving landscape of non-profit work, the need for skilled Program Coordinators has never been greater.

As societal challenges grow and change, so does the call for proficient individuals who can plan, develop, and maintain our non-profit programs.

But let’s delve deeper: What’s truly expected from a Non-Profit Program Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager crafting the ideal candidate profile,
• Or simply intrigued by the dynamics of non-profit program coordination,

You’re in the right place.

Today, we present a customizable Non-Profit Program Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Non-Profit Program Coordinator Duties and Responsibilities

Non-Profit Program Coordinators are involved in the planning and execution of programs that align with a non-profit organization’s mission and goals.

They have the ability to manage multiple projects and may also be responsible for community outreach and fundraising initiatives.

The duties and responsibilities of a Non-Profit Program Coordinator include:

• Designing, planning and implementing programs and services that fulfill the organization’s mission
• Developing strategies to meet the organization’s goals and objectives
• Working closely with staff, volunteers, and community partners to execute program objectives
• Monitoring program activities to ensure quality and efficiency
• Coordinating and leading meetings and workshops
• Ensuring program compliance with regulations and laws
• Preparing reports on the progress and status of programs for stakeholders
• Developing program budgets and monitoring expenses
• Organizing and executing fundraising events or initiatives
• Assisting with grant writing and applications
• Recruiting, training, and supervising program volunteers
• Facilitating community outreach and communication efforts

 

Non-Profit Program Coordinator Job Description Template

Job Brief

We are seeking a dedicated and organized Non-Profit Program Coordinator to join our team.

This individual will be responsible for overseeing, planning, and implementing programs that align with our organization’s mission.

The Non-Profit Program Coordinator’s duties include developing program materials, creating program schedules, monitoring progress and outcomes, and ensuring all program activities are compliant with regulations and standards.

The ideal candidate is a detail-oriented team player with excellent communication skills and a passion for community service.

 

Responsibilities

• Coordinate and oversee the daily operation of our programs
• Develop and implement program objectives and initiatives
• Maintain and manage program budgets
• Monitor and report on program progress and changes
• Organize and manage program schedules and activities
• Ensure compliance with regulations and standards
• Coordinate with team members and stakeholders to deliver quality service
• Identify areas of improvement and propose corrective actions
• Recruit and train program volunteers
• Coordinate fundraising and community outreach events

 

Qualifications

• Proven work experience as a Non-Profit Program Coordinator or similar role
• Familiarity with program management and development procedures
• Excellent organizational and leadership skills
• Outstanding communication and public speaking abilities
• Thorough understanding of project/program management techniques and methods
• Knowledge of budgeting, bookkeeping, and reporting
• Aptitude for community outreach and engagement
• BSc/BA degree in program management or a relevant field

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Opportunity to make a positive impact in the community

 

Additional Information

• Job Title: Non-Profit Program Coordinator
• Work Environment: Office setting with occasional travel for community outreach events.
• Reporting Structure: Reports to the Program Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Non-Profit Program Coordinator Do?

Non-Profit Program Coordinators play a crucial role in the operation and success of non-profit organizations.

They work closely with the executive director and other staff members to plan, organize, implement, and evaluate programs that align with the organization’s mission and goals.

Their job typically includes a wide range of administrative duties, such as scheduling program activities, tracking budgets, and preparing reports.

They may also be responsible for recruiting, training, and managing volunteers, as well as liaising with donors, beneficiaries, and the public.

Non-Profit Program Coordinators often work on multiple programs at once, requiring strong multitasking and organizational skills.

They may also be called upon to represent the organization at community events, public meetings, and fundraising activities.

Their ultimate goal is to ensure that the organization’s programs effectively serve its mission and have a positive impact on the community it serves.

 

Non-Profit Program Coordinator Qualifications and Skills

A competent Non-Profit Program Coordinator should have the skills and qualifications that match your job description, including:

• Excellent organization skills to plan, implement and manage various projects and programs for the non-profit organization.
• Strong communication skills to liaise effectively with different stakeholders, including clients, volunteers, staff, donors and community leaders.
• Experience in budgeting and financial management to ensure efficient use of resources and maintain financial transparency.
• Strong problem-solving skills to address potential challenges and obstacles that may arise during program execution.
• Leadership and teamwork skills to motivate, guide and work with diverse teams towards achieving the organization’s goals.
• Understanding of the non-profit sector and its unique needs, challenges and regulatory environment.
• Ability to monitor and evaluate program performance to ensure alignment with the organization’s goals and objectives.
• Proficiency in project management software and other relevant computer applications to coordinate programs and manage resources effectively.
• Strong fundraising and grant writing skills to secure funding for programs.

 

Non-Profit Program Coordinator Experience Requirements

Entry-level candidates for a Non-Profit Program Coordinator role are often expected to have 1 to 2 years of experience, typically gained through internships or part-time roles in non-profit organizations or related fields.

This could include roles such as Volunteer Coordinator, Program Assistant, or Fundraising Assistant, where they would gain relevant experience in program planning, coordination, and implementation.

Candidates with more than 2 years of experience are usually expected to have developed their skills in managing and coordinating programs, working with volunteers, managing budgets, and executing fundraising initiatives.

They may have worked in roles like Program Officer, Volunteer Manager, or Community Outreach Coordinator.

Those with more than 5 years of experience may have significant experience in managing large-scale programs, liaising with high-level stakeholders, and strategic planning.

They may be ready to take on higher responsibilities, such as leading a team or managing multiple programs.

Such candidates might have previously worked in roles such as Senior Program Coordinator or Non-Profit Program Manager.

In all cases, a background in non-profit management, social work, community development, or a related field is often desirable.

Non-Profit Program Coordinators typically require strong organizational, communication, and leadership skills, as well as a passion for the mission of the non-profit organization.

 

Non-Profit Program Coordinator Education and Training Requirements

Non-Profit Program Coordinators typically have a bachelor’s degree in fields such as social work, nonprofit management, or public administration.

An understanding of project management and basic financial skills is essential.

Courses in these areas as part of an undergraduate degree can be beneficial.

Some positions may require Non-Profit Program Coordinators to have a master’s degree in a relevant field, such as a Master’s in Public Administration or Nonprofit Management.

This would provide more in-depth training in strategic planning, fundraising, volunteer management, and other key aspects of running a nonprofit organization.

Work experience in the nonprofit sector, whether through internships, volunteering, or paid positions, is usually required.

This helps the coordinator understand the unique challenges and rewards of this type of work.

Additionally, some individuals may choose to pursue certification in nonprofit management or a related field.

This can demonstrate a commitment to the sector and enhance career prospects.

Strong interpersonal and communication skills are crucial in this role.

Therefore, training and experience in conflict resolution, negotiation, and public speaking can also be beneficial.

Finally, knowledge of specific issues that the nonprofit aims to address can be extremely useful.

For example, a program coordinator at a homelessness charity may benefit from understanding housing policy, while a coordinator at an environmental nonprofit might need knowledge of ecology or climate science.

 

Non-Profit Program Coordinator Salary Expectations

A Non-Profit Program Coordinator earns an average salary of $43,740 (USD) per year.

However, the actual income can fluctuate depending on factors such as experience, education, the size and budget of the non-profit organization, as well as the geographical location.

 

Non-Profit Program Coordinator Job Description FAQs

What skills does a Non-Profit Program Coordinator need?

A Non-Profit Program Coordinator should possess strong communication and organizational skills as they often manage multiple projects simultaneously.

They should be able to work well in a team environment as they frequently collaborate with different departments and stakeholders.

Problem-solving skills are also important as unexpected challenges may arise during project execution.

Additionally, they should have strong leadership qualities to motivate and guide the team.

 

Do Non-Profit Program Coordinators need a degree?

While not always required, many Non-Profit Program Coordinators have a bachelor’s degree in a related field such as public administration, social work, or non-profit management.

Relevant work experience in non-profit or project management roles is often more important than formal education.

Some positions may require specific certifications or advanced degrees.

 

What should you look for in a Non-Profit Program Coordinator resume?

A Non-Profit Program Coordinator resume should highlight experience in project or program management, preferably within a non-profit setting.

Look for skills such as budgeting, team leadership, and communication.

Evidence of successfully completed projects and proven ability to work with diverse groups is also beneficial.

A strong candidate may also have fundraising experience or grant writing skills.

 

What qualities make a good Non-Profit Program Coordinator?

A good Non-Profit Program Coordinator is a strong leader who is able to motivate a team to reach common goals.

They are organized, detail-oriented and able to manage multiple projects at once.

They should also be excellent communicators, able to clearly convey expectations and requirements to team members, volunteers, and stakeholders.

Furthermore, they should have a passion for the cause of the non-profit organization they are working for.

 

Is it difficult to hire a Non-Profit Program Coordinator?

Hiring a Non-Profit Program Coordinator can sometimes be challenging due to the unique combination of skills and passion for the cause required.

It is important to look for candidates who not only have the necessary skills and experience but also share the organization’s values and mission.

Offering competitive salaries and showcasing the impact of the organization’s work can help attract the right candidates.

 

Conclusion

And there you have it.

Today, we’ve demystified the role and responsibilities of a non-profit program coordinator.

And guess what?

It’s not just about organizing programs and events.

It’s about shaping the world of philanthropy, one impactful project at a time.

Equipped with our streamlined non-profit program coordinator job description template and real-world examples, you’re ready to embark on your journey.

But why stop there?

Explore further with our job description generator. It’s your next step towards crafting precise job listings or refining your resume to perfection.

Remember:

Every project coordinated is a step towards a better world.

Let’s create that change. Together.

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