Non-Profit Volunteer Coordinator Job Description [Updated for 2025]

In the world of philanthropy, the importance of a Non-Profit Volunteer Coordinator can’t be overstated.

As the humanitarian sector evolves, the demand for skilled coordinators capable of organizing, managing, and inspiring volunteers grows stronger.

But let’s delve deeper: What is truly expected from a Non-Profit Volunteer Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager trying to define the ideal candidate,
• Or simply curious about the dynamics of volunteer coordination,

You’re in the right place.

Today, we reveal a customizable Non-Profit Volunteer Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive in.

Non-Profit Volunteer Coordinator Duties and Responsibilities

Non-Profit Volunteer Coordinators have a crucial role in mobilizing and overseeing volunteers to effectively accomplish the mission and objectives of a non-profit organization.

They are responsible for managing all elements related to volunteer activities, including recruitment, supervision, and administration.

Their duties and responsibilities include:

• Recruit, interview, and place volunteers based on their skills and the needs of the organization
• Coordinate and schedule volunteer work assignments and activities
• Develop volunteer job descriptions and roles
• Provide orientation and training to volunteers to prepare them for their duties
• Establish and communicate policies and procedures related to volunteer work
• Monitor, evaluate, and provide feedback on the performance of volunteers
• Maintain accurate records and provide timely statistical and activity reports on volunteer participation
• Recognize and appreciate volunteer efforts and contributions
• Address volunteer concerns and resolve any issues that arise
• Build and maintain strong relationships with volunteers and create a positive volunteering environment
• Plan and execute volunteer recognition programs and special events
• Ensure compliance with laws and regulations related to volunteer work

 

Non-Profit Volunteer Coordinator Job Description Template

Job Brief

We are looking for a dedicated Non-Profit Volunteer Coordinator to recruit, manage and support our network of volunteers.

The Volunteer Coordinator will be responsible for ensuring that the interests of volunteers are served and the volunteer force remains well-staffed and engaged.

Our ideal candidate has excellent communication skills, a compassionate nature, and the ability to inspire and motivate volunteers.

You should have experience in volunteer coordination, managing multiple schedules, and working with diverse groups of people.

 

Responsibilities

• Recruit, train, and supervise new volunteers
• Coordinate schedules and roles for volunteer activities
• Communicate regularly with volunteers
• Organize and participate in volunteer recognition programs and special events
• Maintain updated records of volunteers’ information and assignments
• Ensure the organization’s purpose is conveyed to all volunteers
• Build relationships with key volunteers and community stakeholders
• Monitor and maintain volunteer satisfaction

 

Qualifications

• Proven work experience as a Volunteer Coordinator or similar role
• Excellent organizational and team coordination abilities
• Outstanding communication and interpersonal skills
• Able to inspire and motivate people
• Experience using databases and volunteer management systems
• Degree in business administration, human resources or relevant field is a plus
• Experience working with non-profit organizations is a plus

 

Benefits

• Health insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Opportunities to make significant contributions to the community

 

Additional Information

• Job Title: Non-Profit Volunteer Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for community events or meetings.
• Reporting Structure: Reports to the Non-Profit Director or Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: Depending on experience and qualifications
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Non-Profit Volunteer Coordinator Do?

A Non-Profit Volunteer Coordinator works for non-profit organizations to oversee and manage volunteers who donate their time to support the organization’s mission.

Their primary role is to recruit, interview, and place volunteers based on their skills and interests.

They plan, organize, and coordinate volunteer programs and services to ensure the organization’s objectives are met.

They also build strong relationships with volunteers, recognizing their work and keeping them engaged and motivated.

This may include organizing events, training, and other activities that enhance the volunteer experience.

Further, they handle administrative tasks related to volunteer management such as tracking volunteer hours, maintaining databases, and producing reports.

They are also responsible for ensuring volunteers are aware of and adhere to the organization’s policies and guidelines.

This often involves conducting orientations and providing the necessary training.

In some cases, they may work directly with volunteers in the field, leading projects, and ensuring tasks are carried out effectively and safely.

Lastly, a Non-Profit Volunteer Coordinator often serves as a link between the organization and the community, promoting the organization’s mission and seeking opportunities for partnerships and collaborations.

 

Non-Profit Volunteer Coordinator Qualifications and Skills

A Non-Profit Volunteer Coordinator should have the skills and qualifications that align with your organization’s needs and demands, such as:

• Excellent communication skills for interacting with volunteers, staff, and stakeholders, promoting volunteer opportunities, and addressing volunteers’ concerns and queries.
• Strong leadership skills to inspire and motivate volunteers and manage a diverse team.
• Exceptional organizational skills to manage volunteer schedules, track their hours, and ensure the smooth running of volunteer programs.
• Proficient in using volunteer management software and other computer applications to maintain records and generate reports.
• Problem-solving skills to handle any challenges or conflicts that may arise among volunteers or in the implementation of volunteer programs.
• Strong interpersonal skills for building and maintaining relationships with volunteers, making them feel valued and appreciated.
• Knowledge of volunteer recruitment strategies and ability to implement them effectively.
• Experience in providing training and education to volunteers for their roles.
• Understanding of the non-profit sector, its mission, and values, and ability to instill these in volunteers.

 

Non-Profit Volunteer Coordinator Experience Requirements

Non-Profit Volunteer Coordinators often come from a variety of educational backgrounds but having a degree in social work, human resources, or a related field can be beneficial.

The most important aspect is having relevant experience in a non-profit setting, as this role involves managing volunteers for various causes.

For entry-level positions, candidates may need 1 to 2 years of experience, often accrued through internships or volunteering roles within non-profit organizations.

This practical experience can provide a deeper understanding of the non-profit landscape and the unique challenges involved in coordinating volunteers.

Candidates with 2 to 4 years of experience might have held positions such as Volunteer Assistant Coordinator or Community Outreach Assistant.

They are generally expected to have developed skills in recruitment, training, and managing volunteers, and may have been responsible for smaller projects or events.

Those with over 5 years of experience are typically ready for senior or management roles.

They may have comprehensive experience in strategic planning, volunteer management, and have demonstrated an ability to effectively communicate and build relationships with a diverse range of volunteers, staff, and stakeholders.

Additionally, they may have experience in grant writing and fundraising, which are crucial skills for sustaining the operations of a non-profit organization.

 

Non-Profit Volunteer Coordinator Education and Training Requirements

Non-profit Volunteer Coordinators often have a bachelor’s degree in fields such as social work, business administration, human resources or other related fields.

In-depth knowledge and understanding of the non-profit sector is crucial, with some organizations preferring candidates with a background or coursework in non-profit management.

Professional experience in volunteer management and coordination is a common requirement.

This experience often includes recruiting, training, supervising, and recognizing volunteers.

Volunteer Coordinators must also be familiar with data management systems and software used to track volunteers and their contributions.

Certifications in volunteer administration, such as the Certified in Volunteer Administration (CVA) credential, can be beneficial.

This certification demonstrates knowledge and competency in the field of volunteer resources management.

Skills such as project management, communication, and leadership are highly valued in this role, as Volunteer Coordinators often have to manage a diverse team of volunteers.

Continuing education and professional development opportunities are available through organizations such as the Council for Certification in Volunteer Administration and the Association of Leaders in Volunteer Engagement.

Although not a requirement, a master’s degree in non-profit management or a related field can make a candidate more competitive for senior or executive positions.

 

Non-Profit Volunteer Coordinator Salary Expectations

A Non-Profit Volunteer Coordinator typically earns an average salary of $41,017 (USD) per year.

The actual earnings can vary based on the size and budget of the non-profit organization, the geographical location, and the individual’s level of experience and qualifications.

 

Non-Profit Volunteer Coordinator Job Description FAQs

What skills does a Non-Profit Volunteer Coordinator need?

Non-Profit Volunteer Coordinators should possess strong organizational and communication skills.

They need to be excellent team leaders and be able to manage a diverse group of volunteers.

They must also have good problem-solving abilities and be able to create and implement volunteer recruitment and retention strategies.

 

Do Non-Profit Volunteer Coordinators need a degree?

While a specific degree is not always required, a bachelor’s degree in social work, human resources, or a related field can be beneficial.

However, experience in volunteer management, community outreach, or nonprofit organizations can be just as valuable.

 

What should you look for in a Non-Profit Volunteer Coordinator resume?

In a Non-Profit Volunteer Coordinator resume, look for experience managing and recruiting volunteers, evidence of leadership skills, and experience in organizing and coordinating events.

It’s also beneficial if the candidate has experience in fundraising and grant writing.

Familiarity with your organization’s cause is also an asset.

 

What qualities make a good Non-Profit Volunteer Coordinator?

A good Non-Profit Volunteer Coordinator is empathetic and able to connect with people from different walks of life.

They must be patient, organized, and possess good leadership skills.

They should also be passionate about the cause of the non-profit organization they’re working for and be able to motivate and inspire volunteers.

 

Is it difficult to hire Non-Profit Volunteer Coordinators?

Hiring a Non-Profit Volunteer Coordinator can be a challenge, as it requires finding a candidate who possesses the right blend of leadership, organizational skills, and passion for the cause.

Offering competitive salary and benefits, creating a supportive work environment, and ensuring a connection between the coordinator’s values and the organization’s mission can attract the right candidates.

 

Conclusion

And there we have it.

Today, we’ve given you an insider’s glimpse into the rewarding world of a Non-Profit Volunteer Coordinator.

But guess what?

It’s not just about organizing schedules and events.

It’s about building vibrant communities, one volunteer at a time.

With our ready-to-use Non-Profit Volunteer Coordinator job description template and real-life examples, you’re fully prepared to take the next step.

But why limit yourself?

Immerse yourself further with our job description generator. It’s your key to creating precise job listings or refining your resume to perfection.

Remember:

Every volunteer you coordinate contributes to the larger mission.

Let’s make a difference. Together.

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