Notary Signing Agent Contractor Job Description [Updated for 2025]

In today’s fast-paced business world, the role of notary signing agent contractors is becoming increasingly critical.

As legal transactions continue to rise, the demand for skilled professionals who can validate, witness, and expedite these processes is growing.

But let’s delve deeper: What exactly is expected from a notary signing agent contractor?

Whether you are:

• A job seeker trying to grasp the intricacies of this role,
• A hiring manager outlining the perfect candidate,
• Or just interested in understanding the duties of a notary signing agent contractor,

You’ve come to the right place.

Today, we present a customizable notary signing agent contractor job description template, designed for effortless posting on job boards or career sites.

Let’s dive straight into it.

Notary Signing Agent Contractor Duties and Responsibilities

Notary Signing Agents, also known as Loan Signing Agents, are Notaries who specialize in signing and notarizing documents involved in mortgage loans and real estate transactions.

They work as independent contractors and assist in completing real estate transactions.

Their duties and responsibilities include:

• Review and verify the identity of individuals involved in real estate transactions
• Ensure that all documents are properly signed and notarized in accordance with state laws and regulations
• Explain the content and purpose of the documents to the signers without providing legal advice
• Collect, organize, and return signed documents to the lender or escrow company
• Maintain a record of all notarial acts performed
• Coordinate with escrow and mortgage companies to schedule signings
• Ensure the signer’s understanding and willingness to sign documents
• Maintain confidentiality of all sensitive information
• Handle any notarial errors or omissions and rectify them promptly
• Stay updated with the latest notary laws and practices
• Manage administrative tasks such as booking appointments, managing schedules, and invoicing clients

 

Notary Signing Agent Contractor Job Description Template

Job Brief

We are seeking a professional, detail-oriented Notary Signing Agent Contractor to join our team.

This role involves overseeing the signing of important documents and authenticating their legitimacy.

The Notary Signing Agent Contractor will be responsible for verifying the identity of individuals participating in the signing of documents, ensuring the participants are aware of the contents of the documents, and witnessing the signing.

Our ideal candidate has a solid understanding of notary laws and is able to maintain a high level of confidentiality and professionalism.

 

Responsibilities

• Validate the identity of individuals signing documents
• Witness the signing of documents and notarize signatures
• Maintain detailed records of all notary transactions
• Ensure all documents are stored and handled in a secure manner
• Travel to various locations to perform notary services
• Stay up to date with notary laws and regulations
• Provide excellent customer service to clients

 

Qualifications

• Certification as a Notary Public in the respective state
• Previous experience as a Notary Public or in a related field
• Strong attention to detail
• Excellent verbal and written communication skills
• Reliable mode of transportation
• Ability to maintain confidentiality

 

Benefits

• Flexible working hours
• On-the-job training
• Opportunity to work independently
• Travel reimbursement

 

Additional Information

• Job Title: Notary Signing Agent Contractor
• Work Environment: This is a mobile position and will require travel to client locations.
• Reporting Structure: Reports directly to the Notary Services Manager.
• Pay: Pay is based on a per signing basis and can vary depending on the complexity and duration of the signing.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Contract
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Notary Signing Agent Contractor Do?

Notary Signing Agent Contractors are specialized notaries who have expertise in handling and notarizing loan documents.

They typically work as independent contractors for lenders, title companies, or signing services that need their assistance in completing real estate loan transactions.

Their main job is to witness the signing of the important loan documents by the borrower, check the documents for completeness, and authenticate the identity of the signers.

They then notarize the documents, ensuring the paperwork is legally binding.

In many cases, the Notary Signing Agent Contractor is responsible for delivering the notarized documents back to the lender or title company.

They may also have to handle the secure transfer of payment for the transaction.

It’s also common for Notary Signing Agent Contractors to have some level of interaction with the borrowers, explaining the documents they are signing and answering any basic questions they may have.

However, it is important to note that they cannot provide legal advice unless they are a licensed attorney.

In a nutshell, a Notary Signing Agent Contractor plays a crucial role in ensuring the smooth and legal transfer of real estate.

 

Notary Signing Agent Contractor Qualifications and Skills

A competent Notary Signing Agent Contractor should possess the following qualifications and skills in line with the job requirements:

• Understanding of loan documents to accurately witness and authenticate the signing of these documents.
• Excellent organizational skills to keep track of appointments and manage documents efficiently.
• Exceptional communication skills to explain the nature and effects of each document to the signers.
• Attention to detail to ensure that all signatures, dates, and initials are in the right place and that the documents are returned promptly.
• Strong customer service skills to build and maintain relationships with clients, title companies, and other stakeholders.
• Knowledge of notary laws and regulations to perform notarial acts in compliance with local and national standards.
• Ability to work independently and manage time effectively, as most notary signing agents work on a contract basis.
• Reliable transportation, as the role often involves traveling to meet clients at a place of their convenience.

 

Notary Signing Agent Contractor Experience Requirements

Notary Signing Agent Contractors typically require certification as a Notary Public, which includes a course of study and an exam to demonstrate knowledge of notarial law and procedure.

Candidates with no experience can begin their career in this field after obtaining their certification, however, relevant experience in legal, financial or real estate services can prove beneficial.

Some states also require a background check and fingerprinting.

Entry-level Notary Signing Agents may have 1-2 years of experience, often obtained through part-time roles or internships in law firms, real estate agencies, or financial institutions.

They may also gain valuable experience through volunteering in community legal services.

Those with more than 3 years of experience often have developed their skills in handling a range of notarial acts like acknowledgments, jurats, oaths, affirmations and more.

They may also have specialized knowledge in conducting loan signings, which involves handling and notarizing loan documents.

Notary Signing Agents with more than 5 years of experience likely have an extensive track record of successful signings and may possess skills in managing multiple clients, handling complex transactions, and resolving challenging issues.

They may also have experience in training or supervising junior Notary Signing Agents, making them suitable for leadership or managerial roles within larger firms.

 

Notary Signing Agent Contractor Education and Training Requirements

Notary Signing Agent Contractors are required to be commissioned as a notary public before they can start their work.

The requirements for this commission vary by state but typically include being at least 18 years old and a legal resident of the state.

The applicant should also have no criminal record and must successfully pass a background check.

Some states may require the completion of a state-approved education course and a passing score on a state exam.

After becoming a notary public, individuals must undergo further training to become a Notary Signing Agent.

This training focuses on the knowledge of mortgage loan documents and the process of conducting a loan signing.

Successful completion of a certification exam is usually required by employers to demonstrate the candidate’s knowledge and ability.

This certification should be maintained with ongoing training and recertification as needed.

Although a bachelor’s degree is not a requirement for this role, having one in a related field like business, finance or law can provide a competitive edge.

In addition, relevant work experience in real estate, mortgage banking or law is beneficial.

Having excellent customer service skills, attention to detail, and the ability to maintain confidentiality are also crucial requirements for this role.

 

Notary Signing Agent Contractor Salary Expectations

A Notary Signing Agent Contractor earns an average salary of $46,164 (USD) per year.

However, the earnings can fluctuate depending on the number of signings they complete, their experience level, geographical location, and the company they contract with.

Some highly experienced Notary Signing Agents may earn more than $100,000 (USD) per year, especially those specializing in mortgage signings.

 

Notary Signing Agent Contractor Job Description FAQs

What skills does a Notary Signing Agent Contractor need?

Notary Signing Agents should possess excellent communication and interpersonal skills to understand and meet their clients’ needs.

They should have strong attention to detail to review documents for completeness and accuracy.

They also require a high level of integrity due to the confidential nature of the documents they handle.

Organizational skills, punctuality, and professionalism are also essential for this role.

 

Do Notary Signing Agent Contractors need a degree?

A degree is not typically required to become a Notary Signing Agent Contractor.

However, they must pass a state-administered exam to become a commissioned notary public.

Additionally, many states require a separate certification to become a signing agent.

This may involve taking a course and passing another exam.

 

What should you look for in a Notary Signing Agent Contractor resume?

A Notary Signing Agent Contractor should have a valid notary public commission and signing agent certification if required by their state.

Experience in a relevant field, such as real estate, law, or banking, can also be advantageous.

Look for evidence of strong organizational skills, excellent attention to detail, and a demonstrated commitment to maintaining confidentiality.

 

What qualities make a good Notary Signing Agent Contractor?

A good Notary Signing Agent Contractor is reliable, punctual, and highly organized.

They should have a keen eye for detail to ensure all documents are correctly completed and signed.

Given the nature of their role, they should be capable of maintaining a high level of confidentiality.

They should also possess excellent interpersonal and communication skills to provide clear instructions and explanations to clients.

 

Is it difficult to hire Notary Signing Agent Contractors?

Finding qualified Notary Signing Agent Contractors can be challenging due to the specific requirements of the role.

It’s crucial to ensure that applicants have the necessary certifications and are trustworthy, as they will handle sensitive and confidential documents.

Therefore, a thorough background check is often necessary when hiring for this position.

 

Conclusion

And there we have it.

Today, we’ve taken a closer look at what it genuinely means to be a Notary Signing Agent Contractor.

Surprise, surprise!

It’s not just about signing documents.

It’s about upholding the integrity of legal documents, one signature at a time.

Armed with our comprehensive Notary Signing Agent Contractor job description template and real-world examples, you’re ready to make your next move.

But why limit yourself?

Dive deeper with our job description generator. It’s your next step to creating meticulous job listings or refining your resume to perfection.

Always remember:

Each signature validates a crucial part of a larger process.

Let’s uphold that integrity. Together.

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