On-Campus Library Assistant Job Description [Updated for 2025]

In the age of technological advancement, the role of on-campus library assistants is more significant than ever.

As educational institutions evolve, the need for skilled individuals who can manage, improve, and protect our campus libraries increases.

But let’s delve deeper: What is truly expected from an on-campus library assistant?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager shaping the perfect candidate profile,
• Or simply interested in the intricate workings of campus libraries,

You’re in the right place.

Today, we introduce a customizable on-campus library assistant job description template, designed for easy posting on job boards or university career sites.

Let’s dive right into it.

On-Campus Library Assistant Duties and Responsibilities

On-Campus Library Assistants perform a variety of tasks related to the organization and distribution of library materials.

They assist patrons, help with checkouts, and provide a welcoming and supportive library environment.

Their daily duties and responsibilities include:

• Assisting with the checkout and return of library materials
• Helping patrons locate books and other materials within the library
• Organizing and re-shelving returned items
• Maintaining a clean and orderly library environment
• Answering patron queries in person, via email or telephone
• Supporting library events and programming initiatives
• Helping with administrative tasks, such as data entry and record keeping
• Assisting with the maintenance of library equipment, including computers, printers and photocopy machines
• Assisting with the management and updating of the library database
• Supporting the librarians with tasks such as cataloging and acquisition of library materials

 

On-Campus Library Assistant Job Description Template

Job Brief

We are seeking a dedicated On-Campus Library Assistant to support the daily operations of our university library.

The Library Assistant will be responsible for assisting students and staff with library resources, maintaining the organization of library materials, and handling administrative tasks.

Our ideal candidate is a detail-oriented, resourceful individual with a passion for promoting the use of library resources and excellent customer service skills.

Ultimately, the Library Assistant will ensure that our library operations run smoothly, contributing to our goal of providing a welcoming and resourceful environment for learning and research.

 

Responsibilities

• Assist students and faculty in locating and utilizing library resources.
• Maintain organization of library materials, including books, periodicals, and digital media.
• Process new materials including books, audiovisual materials, and computer software.
• Manage check-in/check-out processes for library materials.
• Help maintain a quiet, organized, and clean environment.
• Handle administrative tasks, such as answering phone calls and maintaining records.
• Assist with the planning and execution of library events and programs.
• Perform routine shelf reading and re-shelving of materials.
• Coordinate with other staff members to complete tasks and projects.

 

Qualifications

• Previous experience in a library setting is a plus.
• Excellent organizational and multitasking skills.
• Strong customer service and communication skills.
• Proficient in basic computer applications and library database systems.
• Detail-oriented with a passion for promoting learning and research.
• Able to work independently and collaboratively as part of a team.
• High School Diploma or equivalent; Bachelor’s degree or current university enrollment preferred.

 

Benefits

• Flexible work hours
• Tuition assistance or reimbursement
• Work-study program options
• Opportunities for career growth and development
• Access to university facilities and resources

 

Additional Information

• Job Title: On-Campus Library Assistant
• Work Environment: University campus library. This is an on-campus position.
• Reporting Structure: Reports to the Library Manager or Head Librarian.
• Salary: Salary is based upon candidate experience and qualifications, as well as university budget considerations.
• Pay Range: Varies based on university pay scale
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Part-time or Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our university. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an On-Campus Library Assistant Do?

On-Campus Library Assistants work within the library at an educational institution, such as a college or university.

They play a crucial role in managing and organizing the resources of the library, which include books, e-books, periodicals, and sometimes multimedia items like CDs and DVDs.

They assist students, faculty, and other library users in locating and using library resources effectively.

This may involve teaching users how to use the library’s cataloging system, aiding in research, and providing information about library policies and services.

Library Assistants are also responsible for checking in and checking out library materials, reshelving returned items, and sometimes managing inter-library loans.

They may be asked to help with cataloging new acquisitions, maintaining the library’s databases, and repairing damaged items.

Additionally, they may be involved in administrative tasks such as answering phones, handling mail, and assisting in the preparation of library events and programs.

Their role is integral in making the library a welcoming and resourceful place for everyone on campus.

 

On-Campus Library Assistant Qualifications and Skills

An efficient On-Campus Library Assistant needs a mix of technical and interpersonal skills to manage the library operations, such as:

• Organizational skills to manage, catalog and arrange a wide variety of books, journals, and other educational materials efficiently.
• Proficiency in library databases and digital archiving systems to retrieve information and help students in their research.
• Interpersonal skills to interact effectively with students, faculty, and staff, providing them with necessary assistance.
• Communication skills to answer queries, provide information about library facilities, and guide users in their search for specific materials.
• Customer service skills to handle the library front desk, issue/return books and manage the circulation of library materials.
• Detail-oriented to keep track of the materials checked out, overdue materials and maintain accurate records.
• Basic computer skills to operate library software, use digital databases and assist users with computers and printing services.
• Ability to work in a quiet environment and ensure the library space remains conducive to study.

 

On-Campus Library Assistant Experience Requirements

Candidates for On-Campus Library Assistant roles typically require a high school diploma or GED, although some positions may require or prefer a bachelor’s degree.

Experience in a library setting, whether through previous employment, internships, or volunteer work is highly beneficial.

For entry-level positions, no specific amount of experience is typically required, but familiarity with library systems and procedures, as well as customer service skills, can be advantageous.

Candidates with 1-2 years of experience may have held roles such as Library Page or Library Intern, where they have gained experience in assisting patrons, cataloging resources, and managing circulation duties.

Those with more than 3 years of experience may have held Library Technician roles or similar, where they have developed skills in library management systems, resource acquisition, and collection management.

This level of experience might make them suitable for a senior library assistant position or similar.

Candidates with more than 5 years of experience may have held supervisory or managerial roles in libraries, overseeing staff and operations, planning and implementing library programs, and contributing to strategic development.

These candidates may be ready for a Library Assistant Manager or even a Library Manager role.

 

On-Campus Library Assistant Education and Training Requirements

The educational requirements for an On-Campus Library Assistant often include a high school diploma or its equivalent.

Some colleges or universities may prefer candidates with a bachelor’s degree, specifically in fields such as Library Science or Information Studies.

On-Campus Library Assistants need to have a strong background in information management and cataloging, as well as familiarity with library management systems and databases.

Training for this position is often provided on-the-job, with specifics varying by institution.

Training may cover tasks like processing new materials, assisting students and faculty with research, and managing inter-library loans.

In some cases, especially for those looking to advance their career, obtaining a certification from a recognized professional organization like the American Library Association could be beneficial.

Such certification may include areas like library operations, electronic resources, and reference work.

Moreover, excellent communication and customer service skills are essential for this role, and these skills can be honed through training and experience.

Ongoing learning and staying updated with the latest in library technology and resources is advantageous in this role.

 

On-Campus Library Assistant Salary Expectations

The average wage for an On-Campus Library Assistant is approximately $13.65 (USD) per hour.

However, actual earnings can vary depending on factors such as the specific institution, geographic location, and the individual’s level of experience and qualifications.

 

On-Campus Library Assistant Job Description FAQs

What skills does an On-Campus Library Assistant need?

On-Campus Library Assistants should have strong organizational and communication skills to effectively manage and categorize library resources, as well as interact with students and faculty.

They should be able to handle basic administrative tasks such as data entry and cataloging.

Basic computer skills are also essential as many libraries use digital systems for cataloging and issuing books.

 

Do On-Campus Library Assistants need a degree?

While a degree may not be strictly necessary for an On-Campus Library Assistant role, having a high school diploma or equivalent is typically a minimum requirement.

Some institutions may prefer candidates who are pursuing or have completed a degree in library science or a related field.

Prior experience in a library or a customer service role can also be beneficial.

 

What should you look for in an On-Campus Library Assistant resume?

An On-Campus Library Assistant resume should showcase strong organizational and customer service skills.

Previous experience in a library or similar environment can be a big plus.

Familiarity with library cataloging systems, databases, and other relevant software should also be highlighted.

Additionally, any experience with tasks like aiding with research or managing library events can demonstrate a candidate’s versatility and commitment to the role.

 

What qualities make a good On-Campus Library Assistant?

A good On-Campus Library Assistant is dependable, with excellent attention to detail to manage the library’s resources effectively.

They should be service-oriented, always ready to assist students and faculty with their needs.

Good On-Campus Library Assistants are also adaptable, being able to manage a variety of tasks and work well under pressure during peak library usage times.

 

What are the daily duties of an On-Campus Library Assistant?

The daily duties of an On-Campus Library Assistant can include checking books in and out, shelving and organizing library materials, assisting with library events, and helping students and faculty find resources.

They may also be responsible for maintaining the library’s databases, conducting inventory checks, and assisting with basic administrative tasks.

 

Conclusion

So, we’ve unfolded the story.

Today, we’ve unraveled the intricacies of being an on-campus library assistant.

Surprise!

It’s not just about shelving books.

It’s about shaping the academic environment, one book at a time.

With our ultimate on-campus library assistant job description template and real-world examples, you’re ready to step up.

But why halt your journey here?

Go further with our job description generator. It’s your key to creating meticulous job listings or refining your resume to matchless precision.

Remember:

Every book in a library is a part of a larger narrative.

Let’s write that story. Together.

How to Become an On-Campus Library Assistant (Complete Guide)

The Work of the Future: How AI is Redefining Jobs

Eccentrically Earning: The Strangest Ways to Make a Living

The Workday Woes: The Most Hated Jobs in the Daily Hustle

The Struggle is Real: Jobs With Pay That Might Shock You!