Operations and Maintenance Manager Job Description [Updated for 2025]

In the world of industry, the significance of Operations and Maintenance Managers is crucial.

As industries evolve, so too does the demand for skilled professionals who can effectively manage, optimize, and protect our operational systems and processes.

But let’s delve deeper: What’s truly expected from an Operations and Maintenance Manager?

Whether you are:

• A job seeker trying to understand the true nature of this role,
• A hiring manager defining the perfect candidate,
• Or simply fascinated by the intricacies of operations and maintenance management,

You’re in the right place.

Today, we present a customizable Operations and Maintenance Manager job description template, designed for easy posting on job boards or career sites.

Let’s get started.

Operations and Maintenance Manager Duties and Responsibilities

Operations and Maintenance Managers play a crucial role in ensuring the smooth operation and maintenance of equipment, machinery, and processes within a company.

They are responsible for managing teams, devising maintenance strategies, and ensuring compliance with safety regulations.

They have the following duties and responsibilities:

• Develop and implement operations and maintenance systems and procedures
• Supervise daily operations of the maintenance department
• Plan and oversee all repair and installation activities
• Ensure all machinery and equipment are regularly maintained and are in good working condition
• Monitor equipment inventory and place orders when necessary
• Manage the budget for the operations and maintenance department
• Ensure adherence to quality standards and health and safety regulations
• Train maintenance staff and ensure they have the necessary skills and knowledge
• Coordinate with other departments for smooth functioning of all operations
• Prepare maintenance reports and update records of maintenance and repair work
• Identify and address problems to avoid breakdowns and production interruptions

 

Operations and Maintenance Manager Job Description Template

Job Brief

We are seeking a skilled Operations and Maintenance Manager to oversee the daily operations and maintenance activities of our organization.

The ideal candidate will be responsible for planning, coordinating, and managing all maintenance systems and operations, ensuring the optimal functionality of all equipment and processes.

The Operations and Maintenance Manager will ensure all safety regulations and company policies are adhered to, perform regular inspections, and prioritize repairs and improvements.

 

Responsibilities

• Manage and oversee all operational procedures and maintenance activities
• Develop and implement maintenance procedures, monitor systems and guide personnel
• Ensure all machinery and equipment run smoothly and meet operational standards
• Inspect and maintain building systems (heating, ventilation etc.)
• Organize and supervise repair and installation activities
• Monitor equipment inventory and place orders when necessary
• Manage relationships with contractors and service providers
• Keep a log of maintenance and repair work
• Ensure adherence to quality standards and health and safety regulations

 

Qualifications

• Proven work experience as a Maintenance Manager or similar role
• Experience in planning maintenance operations
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Excellent communication and interpersonal skills
• Outstanding organizational and leadership abilities
• High school diploma or equivalent; Degree from a vocational school or BSc/BA in business administration or facility management will be an advantage
• Valid Certified Maintenance Manager (CMM) will be a plus

 

Benefits

• Health, dental, and vision insurance
• Retirement plan
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

 

Additional Information

• Job Title: Operations and Maintenance Manager
• Work Environment: This job operates in a professional office environment and in various sites of the organization. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Reporting Structure: Reports to the Director of Operations
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $75,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Operations and Maintenance Manager Do?

Operations and Maintenance Managers are typically employed by companies across various industries such as manufacturing, utilities, and facilities management.

They can also work in government institutions and property management firms.

Their primary role is to oversee and coordinate the daily operations and maintenance activities within an organization.

This includes the management of both the operations team and maintenance staff.

They are responsible for planning, directing, and coordinating all operations and maintenance functions.

This includes implementing and managing maintenance programs for equipment, machinery, and buildings.

Operations and Maintenance Managers also work on developing efficient operation strategies, reducing waste, and optimizing processes to ensure the overall operational effectiveness and efficiency.

They ensure that the operating standards are met and continuously work towards improving them.

They also ensure that the maintenance work is completed accurately and on time, to minimize downtime and maintain productivity.

Their role often involves troubleshooting operational and maintenance issues, coordinating preventive maintenance programs, and ensuring compliance with safety regulations.

Furthermore, they may also be involved in budgeting and financial planning for operations and maintenance departments, staff training, and the procurement of equipment and supplies.

Operations and Maintenance Managers work closely with other department managers, engineers, and technicians to ensure smooth and efficient operations across the organization.

 

Operations and Maintenance Manager Qualifications and Skills

An Operations and Maintenance Manager should possess both technical and managerial skills, which are crucial for ensuring smooth and efficient operations of facilities, including:

• Strong understanding of maintenance procedures and machinery operations, with the ability to troubleshoot and resolve operational issues.
• Ability to manage and coordinate all maintenance activities, ensuring that systems are safe, reliable, and efficient.
• Excellent project management skills to oversee the planning and execution of large-scale projects, ensuring they are completed on time and within budget.
• Good understanding of health and safety regulations as well as environmental policies, to ensure all operations are compliant.
• Strong leadership and team management skills to lead a team of maintenance personnel, including hiring, training, and performance evaluation.
• Excellent communication and interpersonal skills to effectively interact with staff, contractors, and upper management.
• Strong problem-solving skills to anticipate potential issues and implement preventative measures.
• Proficiency in using computer systems for tracking work orders, managing inventory, and producing reports.
• Ability to perform physical tasks, such as inspecting equipment and machinery, when necessary.

 

Operations and Maintenance Manager Experience Requirements

Entry-level candidates for an Operations and Maintenance Manager role typically have a minimum of 5 years of experience in operations and maintenance roles.

Often these individuals have gained their experience from a variety of positions such as Operations Coordinator, Maintenance Technician, or Facilities Manager.

Candidates with more than 5 years of experience in these roles may be ready to step into a managerial role, having developed critical skills in operations management, preventive maintenance, and project management.

They may also have experience in budgeting, equipment procurement, and personnel management.

Those with more than 10 years of experience often have a deep knowledge of operations and maintenance management systems, and are experienced in strategic planning, change management, and continuous improvement.

They may also have substantial leadership experience, having led diverse teams in their previous roles.

In addition to these experience requirements, an Operations and Maintenance Manager is expected to have a strong understanding of relevant industry regulations and compliance standards.

 

Operations and Maintenance Manager Education and Training Requirements

Operations and Maintenance Managers typically hold a bachelor’s degree in business administration, operations management, or a related field.

They also require a solid background in areas such as project management, quality control, and logistics.

Having a good understanding of mechanical systems, safety protocols, and regulations is also essential for this role.

Certain positions, particularly in complex industries like manufacturing or energy, may demand a master’s degree in engineering, business administration, or operations management.

In addition to formal education, many Operations and Maintenance Managers can benefit from obtaining professional certifications like Certified Maintenance and Reliability Professional (CMRP), Certified Plant Engineer (CPE), or Certified Facility Manager (CFM).

These certifications can indicate a candidate’s advanced skills, dedication to the field, and potential for leadership.

Moreover, experience in a supervisory or managerial role in operations or maintenance is often required, with many employers preferring several years of practical experience.

Ongoing training and staying up-to-date with the latest operational procedures, safety regulations, and maintenance techniques is crucial for success in this role.

 

Operations and Maintenance Manager Salary Expectations

An Operations and Maintenance Manager typically earns an average salary of $83,379 (USD) per year.

However, the exact salary may differ based on factors such as industry, years of experience, level of education, and geographical location.

 

Operations and Maintenance Manager Job Description FAQs

What skills does an Operations and Maintenance Manager need?

Operations and Maintenance Managers should possess excellent leadership and management skills to supervise their team effectively.

They should also have strong problem-solving abilities to identify issues and devise efficient solutions.

A background in engineering or a related field can be beneficial.

In addition, they should be skilled in the use of computer maintenance management systems (CMMS) and have a good understanding of health and safety regulations.

 

Do Operations and Maintenance Managers need a degree?

While some employers may accept candidates with significant experience in lieu of a degree, many prefer candidates who have at least a bachelor’s degree in business administration, engineering, or a related field.

For higher-level roles, a master’s degree in business administration (MBA) or a similar field may be preferred.

Professional certifications in operations management or a related field can also be beneficial.

 

What should you look for in an Operations and Maintenance Manager resume?

Look for experience in managing operations and maintenance activities, preferably in your industry.

Check for a track record of improving operational efficiency, reducing downtime, and managing costs.

Evidence of strong leadership, such as successfully managing a team, is also important.

Additionally, look for knowledge of relevant regulations and standards, as well as skills in using CMMS or other relevant software.

 

What qualities make a good Operations and Maintenance Manager?

A good Operations and Maintenance Manager is detail-oriented and highly organized, with a strong ability to multitask.

They should be skilled in strategic planning and capable of making sound decisions quickly.

Excellent communication skills are key, as they will need to coordinate with various departments and personnel.

They should also be committed to continuous improvement, always looking for ways to enhance efficiency and effectiveness.

 

How can an Operations and Maintenance Manager contribute to the success of a business?

An Operations and Maintenance Manager plays a key role in ensuring the smooth and efficient operation of a company’s facilities.

They are responsible for managing the maintenance of equipment and machinery, reducing downtime, and ensuring compliance with health and safety regulations.

By effectively managing these aspects, they can help to improve productivity, reduce costs, and enhance the overall performance of the business.

 

Conclusion

And there we have it.

Today, we’ve provided an inside look at what it truly means to be an Operations and Maintenance Manager.

Surprising, isn’t it?

It’s not just about managing workflows.

It’s about leading the charge in operational efficiency, one process at a time.

With our reliable Operations and Maintenance Manager job description template and real-world examples, you’re ready to leap forward.

But why limit yourself?

Go further with our job description generator. It’s your next leap towards creating precision-crafted job listings or fine-tuning your resume to excellence.

Remember:

Every process in operation and maintenance contributes to the bigger picture.

Let’s shape that future. Together.

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