Part-Time Personal Assistant Job Description [Updated for 2025]

In today’s fast-paced world, the demand for part-time personal assistants is steadily growing.

As our lives become busier, the need for reliable, proactive, and organized individuals to manage our personal and professional tasks becomes paramount.

But what exactly is expected from a part-time personal assistant?

Whether you are:

• A job seeker looking to understand the heart of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the responsibilities of a personal assistant,

You’ve come to the right place.

Today, we present a customizable part-time personal assistant job description template, designed for effortless posting on job boards or career sites.

Let’s delve right into it.

Part-Time Personal Assistant Duties and Responsibilities

Part-Time Personal Assistants play a crucial role in assisting their employer with a variety of tasks, ensuring their personal and professional lives run smoothly.

They are responsible for organizing schedules, handling correspondence, and performing other administrative tasks.

Their duties and responsibilities include:

• Managing and organizing the employer’s personal calendar, scheduling appointments and meetings
• Handling communication on the employer’s behalf including emails, phone calls, and mail
• Performing administrative tasks such as filing, typing, and managing paperwork
• Assisting with travel arrangements including booking flights, hotels, and car rentals
• Running personal errands such as grocery shopping, picking up dry cleaning, and making restaurant reservations
• Assisting with personal tasks such as bill payments and household management
• Coordinating with other staff members, if applicable, to ensure all tasks are completed
• Organizing and maintaining digital and physical files for easy access and retrieval
• Handling sensitive and confidential information with discretion

 

Part-Time Personal Assistant Job Description Template

Job Brief

We are looking for a responsible Part-Time Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

You will work on a one-on-one basis on a variety of tasks related to manager’s working life and communication.

Personal Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office and office equipment.

Ultimately, a successful Personal Assistant should ensure the efficient and smooth day-to-day operation of the office.

 

Responsibilities

• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

 

Qualifications

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree

 

Benefits

• Flexible work hours
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Part-Time Personal Assistant
• Work Environment: Office setting with options for remote work. Some travel may be required for meetings or errands.
• Reporting Structure: Reports to the manager or employer directly.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $15 – $30 per hour
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Part-Time Personal Assistant Do?

A Part-Time Personal Assistant typically provides personalized secretarial and administrative support in a well-organized and timely manner.

They work directly with senior management or a private employer on a need basis.

Their tasks could range from making travel arrangements, organizing events or appointments, managing diaries and conducting research.

They also handle requests and queries appropriately and efficiently.

Often, they have to manage correspondence, which can include answering emails and sorting mail.

They may also be tasked with taking dictation and minutes during meetings.

Given the nature of the work, they are often required to handle sensitive information with the highest level of confidentiality.

Despite working part-time, they must possess strong interpersonal skills, be well-organized and detail-oriented.

They should be able to prioritize tasks and manage their time effectively to meet the employer’s needs within their working hours.

 

Part-Time Personal Assistant Qualifications and Skills

A competent Part-Time Personal Assistant should possess a mix of administrative, interpersonal and organizational skills as well as a certain level of flexibility to meet the varied requirements of the role.

Some of the necessary qualifications and skills include:

• Excellent time management and organizational skills to prioritize and manage multiple tasks efficiently.
• Strong interpersonal and communication skills to interact effectively with different individuals, handle correspondence and manage professional relationships.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools for scheduling, email management and data organization.
• Basic accounting skills to manage budgets, handle petty cash, process invoices and other financial tasks.
• Problem-solving abilities to handle any unforeseen challenges or obstacles that may arise during the course of work.
• Detail-oriented with the ability to maintain accurate records, manage databases and produce high-quality work.
• Discretion and confidentiality to handle sensitive information, maintain privacy and ensure trust.
• Flexibility and adaptability to adjust to changing schedules or job requirements and willingness to take on additional tasks as necessary.

 

Part-Time Personal Assistant Experience Requirements

Entry-level part-time personal assistants may have 1 to 2 years of experience in administrative roles, often acquired through internships or part-time positions in offices.

These professionals can gain hands-on experience through roles such as Office Clerk, Receptionist, or Administrative Assistant.

Candidates with more than 3 years of experience often have developed strong organizational and communication skills in previous roles as personal or executive assistants.

They may also have experience with various administrative tasks such as scheduling, correspondence management, and event planning.

Those with more than 5 years of experience are typically very proficient in multitasking and problem-solving.

They may have extensive experience in managing complex schedules, coordinating travel arrangements, and handling confidential matters.

They may also have some leadership experience and are often ready to take on more responsibilities such as managing other administrative staff or coordinating larger projects.

 

Part-Time Personal Assistant Education and Training Requirements

Personal Assistants typically have a high school diploma or equivalent, however, a bachelor’s degree in business administration, communication, or a similar field can be beneficial.

They should possess excellent organizational and communication skills, both written and verbal.

Proficiency in MS Office Suite, especially Word, Excel, and Outlook, is usually required.

Knowledge of other software such as project management tools, databases, or graphic design can be an added advantage.

While there are no specific licenses required to work as a Personal Assistant, a number of certifications are available to increase job prospects.

These include Certified Administrative Professional (CAP), Professional Secretary Certificate (PSC), and others.

Experience in administrative roles or customer service can be beneficial.

Training can often be provided on the job, but a demonstrated ability to handle multiple tasks, manage time effectively, and maintain confidentiality is often necessary.

Additionally, taking part in professional development workshops or courses, such as those in interpersonal communication, business management, or office technology, can enhance skills and career prospects.

 

Part-Time Personal Assistant Salary Expectations

A Part-Time Personal Assistant can expect to earn an average wage of $15.72 (USD) per hour.

The actual earnings may vary based on the level of experience, geographical location, and the nature of the tasks they are expected to perform for their employer.

 

Part-Time Personal Assistant Job Description FAQs

What skills does a part-time personal assistant need?

A part-time personal assistant should be organized, detail-oriented, and have excellent communication skills.

They should be proficient in using various software applications like Microsoft Office, have good time management skills, and be capable of multitasking.

Discretion and confidentiality are also crucial as personal assistants often deal with sensitive information.

 

Do part-time personal assistants need a degree?

Not necessarily, but a degree in business or a related field may be beneficial.

More importantly, employers usually look for candidates with previous administrative or secretarial experience.

However, they would also consider individuals who show excellent organizational and communication skills, and are quick to learn.

 

What should you look for in a part-time personal assistant resume?

In addition to looking for any relevant experience, you should also look for evidence of strong organizational and communication skills.

It might be beneficial if they have experience with scheduling, customer service, project management, or any other tasks that might be part of the job.

Proficiency in relevant software applications should also be a part of their skill set.

 

What qualities make a good part-time personal assistant?

A good part-time personal assistant is reliable, professional, and highly organized.

They must be good at prioritizing tasks, be flexible in handling changing schedules, and maintain a high degree of confidentiality.

Excellent communication skills, both written and verbal, are also key to this role.

 

How flexible are the hours for a part-time personal assistant?

The flexibility of hours can largely depend on the needs of the employer.

Some might require assistance during specific hours, while others may have tasks that can be done at any time of the day.

Clear communication during the hiring process about expectations and availability is vital to ensure a good fit for both parties.

 

Conclusion

And there we have it.

Today, we’ve given you an exclusive behind-the-scenes glimpse into the world of a part-time personal assistant.

Surprised?

It’s not just about running errands.

It’s about balancing multifarious tasks, being the problem-solver, and making the wheels turn smoothly, one task at a time.

With our handy part-time personal assistant job description template and real-life examples, you’re ready to take the next step.

But why settle for just that?

Explore further with our job description generator. It’s your next port of call for creating precise job listings or finessing your resume to pure brilliance.

Remember:

Every task you handle is a cog in the bigger machinery.

Let’s keep the wheels turning. Together.

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