Performing Arts Coordinator Job Description [Updated for 2025]

In the realm of entertainment, the role of Performing Arts Coordinator has never been more crucial.

As the world of performing arts evolves, so does the demand for skilled individuals who can manage, nurture, and elevate the artistic landscape.

So what exactly does a Performing Arts Coordinator do?

Whether you are:

• A job seeker keen to understand the scope of this position,
• A hiring manager crafting the profile of the perfect candidate,
• Or simply fascinated by the world of performing arts coordination,

You’ve come to the right place.

Today, we present a fully customizable Performing Arts Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Performing Arts Coordinator Duties and Responsibilities

Performing Arts Coordinators are responsible for overseeing and organizing the practical and administrative aspects of theater productions, performances, and festivals.

They work closely with different teams to ensure successful execution of performing arts programs.

Their duties and responsibilities include:

• Planning, organizing and coordinating various performing arts activities and events
• Collaborating with performers, directors, and technicians to ensure smooth operations
• Managing budgets and ensuring the efficient use of resources
• Securing performance rights and managing contracts for venues, artists, and staff
• Overseeing ticket sales, marketing, and public relations activities
• Developing and implementing strategies to enhance audience engagement
• Ensuring compliance with health and safety laws and regulations
• Coordinating rehearsals, auditions, and performances schedules
• Providing logistical support such as arranging accommodation, transportation, and meals for performers and staff
• Recording and maintaining accurate records of all activities and events
• Conducting post-event evaluations to determine how future events could be improved

 

Performing Arts Coordinator Job Description Template

Job Brief

We are seeking a dynamic Performing Arts Coordinator to oversee, enhance and expand our performing arts programs.

The successful candidate will be responsible for planning, organizing and directing all aspects of our performing arts initiatives, including but not limited to, theater, dance, music, and public performances.

The ideal candidate will be a creative individual with a passion for arts and education, possessing a strong background in program development and management.

 

Responsibilities

• Plan, organize, and direct performing arts programs and public performances
• Develop and manage performing arts budgets
• Coordinate the logistics of performances including venue selection, ticket sales, and promotion
• Oversee the recruitment, training and supervision of performing arts staff and volunteers
• Assess program effectiveness and implement improvements as needed
• Collaborate with other departments to integrate performing arts into other programming
• Establish and maintain relationships with local schools, arts organizations, and artists
• Ensure compliance with safety and legal regulations

 

Qualifications

• Proven experience as a Performing Arts Coordinator or similar role
• Strong understanding of performing arts including theater, dance, and music
• Excellent organizational, leadership, and planning skills
• Ability to manage budgets and resources
• Excellent communication skills and ability to work with diverse groups
• Knowledge of relevant safety and legal regulations
• Degree in performing arts, arts administration, or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Performing Arts Coordinator
• Work Environment: This role is typically office-based with frequent visits to theaters, schools, and other arts-related venues. Evening and weekend work may be required for performances and events.
• Reporting Structure: Reports to the Director of Arts Education or similar.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Performing Arts Coordinator Do?

Performing Arts Coordinators typically work for theaters, schools, or other cultural institutions that produce live performances.

They can also work as independent consultants or for non-profit arts organizations.

Their primary role is to plan, organize, and oversee the production of various performing arts events, such as plays, concerts, dance performances, or festivals.

They work closely with directors, performers, technical staff, and other personnel to ensure that all aspects of a performance are coordinated effectively.

Performing Arts Coordinators are also responsible for managing budgets, scheduling rehearsals, securing venues, and overseeing the sale of tickets.

Additionally, they may also be involved in the marketing and promotion of the event, and they often act as a liaison between the performers and the public or media.

Their job also includes ensuring that all relevant health and safety regulations are adhered to during the production process.

Moreover, they often participate in the selection of scripts, musical pieces, or dance routines, and they may also coordinate auditions or casting calls.

Their ultimate goal is to create a successful performance that meets the expectations of both the performers and the audience.

 

Performing Arts Coordinator Qualifications and Skills

A competent Performing Arts Coordinator should possess a variety of skills and qualifications that include:

• Experience and knowledge of performing arts, including theatre, music, dance, and visual arts.
• Exceptional organizational and multitasking skills to effectively coordinate events, schedules, and artist arrangements.
• Excellent communication skills to liaise with artists, staff, sponsors, and the public, as well as for promotion and publicity of events.
• Strong leadership and team management skills to supervise staff and volunteers, and ensure smooth running of events and programs.
• Ability to work under pressure and make quick decisions during live performances or events.
• Skills in budget management and fundraising to ensure financial viability of the performing arts programs.
• Understanding of technical aspects involved in productions, like lighting, sound, and staging.
• Ability to understand and negotiate contracts, and manage licensing and copyright issues.
• Creativity and vision to develop innovative and appealing performing arts programs.
• Problem-solving skills to resolve any issues that might arise during the planning, rehearsal, or execution phase of a performance.

 

Performing Arts Coordinator Experience Requirements

Performing Arts Coordinators typically start their careers with a degree in Performing Arts, Theatre Studies, or a related field.

During their academic journey, they gain practical experience through participation in college productions, festivals, and events.

They learn the ropes of coordinating different aspects of a performance, from casting to set design and promotion.

Many also gain valuable hands-on experience through internships at theaters, production companies or performing arts centers.

This practical knowledge in coordinating productions, managing rehearsals, and overseeing performance schedules is essential for this role.

Candidates with 1 to 2 years of experience might have held positions such as Assistant Coordinator or Stage Manager, where they would have honed their organizational, communication, and problem-solving skills.

Those with 3 to 5 years of experience might have a track record of coordinating successful productions or events in the performing arts.

They may have gained proficiency in areas such as budget management, contract negotiation, and public relations.

Candidates with more than 5 years of experience are often seen as seasoned professionals in the field.

They may have significant accomplishments in programming and planning large-scale performing arts events and festivals.

Additionally, they may have leadership experience, making them well-prepared for roles that require managing a team and liaising with different stakeholders in the performing arts sector.

 

Performing Arts Coordinator Education and Training Requirements

Performing Arts Coordinators typically hold a bachelor’s degree in Performing Arts, Theatre Studies, Drama, Dance, or a related field.

In-depth knowledge of various forms of performing arts and hands-on experience in performing, directing, or producing is often essential.

In some positions, a master’s degree in Arts Management, Performing Arts, or a similar field might be required, especially for roles that involve strategic planning and management.

There is often a need for a strong background in education if the role involves program development for schools and communities.

This could mean a teaching qualification or a degree in education.

A number of Performing Arts Coordinators may also pursue relevant certifications in arts administration, production management or arts education to enhance their skills and knowledge.

Additionally, previous experience in arts coordination, event management, or a similar role is often highly valued.

This can be gained through internships, volunteering, or work placements during or after studies.

Ongoing professional development is also important in this role, given the evolving nature of the performing arts.

This could involve attending workshops, seminars, and courses related to new performing arts techniques, management strategies, and trends.

 

Performing Arts Coordinator Salary Expectations

A Performing Arts Coordinator earns an average salary of $45,000 (USD) per year.

The actual earnings can vary depending on the level of experience, education, the size of the organization, and the geographical location.

 

Performing Arts Coordinator Job Description FAQs

What skills does a Performing Arts Coordinator need?

Performing Arts Coordinators should have excellent organizational, administrative, and communication skills, as they are often responsible for managing schedules, events, and personnel.

They must have a deep understanding of the performing arts, including knowledge of different forms and genres.

They should also have strong leadership skills and the ability to work well under pressure to meet deadlines and coordinate events.

 

Do Performing Arts Coordinators need a degree?

While not always required, many Performing Arts Coordinators hold a bachelor’s degree in a related field such as theatre arts, music, dance, or arts administration.

Experience in the performing arts field, whether as a performer or in an administrative role, is also often considered important.

 

What should you look for in a Performing Arts Coordinator resume?

Look for a strong background in the performing arts, including educational qualifications and practical experience.

The candidate should have experience in coordinating events or projects.

Skills such as budgeting, scheduling, and team management are also essential.

Any experience working with performers, managing venues, or coordinating arts events should also be highlighted.

 

What qualities make a good Performing Arts Coordinator?

A good Performing Arts Coordinator is passionate about the arts and dedicated to promoting and supporting artists and performers.

They should be highly organized, able to handle multiple tasks simultaneously, and adept at problem-solving.

They should be comfortable working with a wide range of individuals, including performers, venue staff, and the public, and have excellent communication and interpersonal skills.

 

What are the daily duties of a Performing Arts Coordinator?

Typical daily duties of a Performing Arts Coordinator may include scheduling rehearsals and performances, coordinating logistics for events, communicating with performers and venue staff, managing budgets, and overseeing promotional efforts for performances or events.

They may also be involved in audience development efforts, fundraising, grant writing, and strategic planning.

 

Is it difficult to hire a Performing Arts Coordinator?

Hiring a Performing Arts Coordinator can be challenging due to the specific skill set and experience needed for this role.

Candidates must have a deep knowledge and understanding of the performing arts, as well as strong administrative and organizational skills.

It is also beneficial to find someone with experience in project management, marketing, and public relations.

 

Conclusion

And there you have it.

Today, we’ve taken you behind the scenes of what it truly means to be a Performing Arts Coordinator.

Surprise, surprise!

It’s not just about coordinating shows.

It’s about orchestrating artistic brilliance, one performance at a time.

Armed with our handy Performing Arts Coordinator job description template and tangible examples, you’re all ready to take center stage.

But why stop there?

Further explore your potential with our job description generator. It’s your encore to precision-crafted listings or fine-tuning your resume to perfection.

Remember:

Every performance is a piece of the larger masterpiece.

Let’s create that masterpiece. Together.

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