Personal Secretary to the Royal Family Job Description [Updated for 2025]

In an ever-evolving royal landscape, the role of a Personal Secretary to the Royal Family has never been more vital.

As the monarchy progresses, the need for competent individuals who can adeptly manage, facilitate, and secure their personal and professional affairs heightens.

But what’s really expected of a Personal Secretary to the Royal Family?

Whether you are:

• A job aspirant trying to understand the nuances of this prestigious role,
• A royal personnel recruiter looking for the perfect candidate,
• Or simply fascinated by the inner workings of royal administration,

You’ve come to the right place.

Today, we present a customizable job description template for a Personal Secretary to the Royal Family, designed for effortless posting on job boards or career sites.

Let’s delve into it.

Personal Secretary to the Royal Family Duties and Responsibilities

A Personal Secretary to the Royal Family is entrusted with a diverse range of tasks that revolve around administrative and logistic coordination, public relations, and discretion.

The tasks require the utmost professionalism and confidentiality.

Their duties and responsibilities include:

• Managing daily schedules and engagements for members of the Royal Family
• Coordinating and organizing appointments, meetings, and events
• Handling sensitive and confidential information with utmost discretion
• Liaising with other staff members, departments, and external entities
• Preparing briefing documents for meetings and events
• Assisting in the planning and execution of state functions and royal engagements
• Handling and managing correspondence, including emails and post
• Travel planning and logistics coordination
• Preparing and editing speeches, statements, and letters
• Maintaining and updating databases and filing systems
• Ensuring protocol and etiquette are adhered to in all interactions involving the Royal Family
• Handling public inquiries and complaints in a professional manner

 

Personal Secretary to the Royal Family Job Description Template

Job Brief

We are seeking an experienced and dedicated Personal Secretary to serve the Royal Family.

This role involves managing day-to-day operations, organizing and maintaining files and records, scheduling meetings and appointments, and supporting the Royal Family in their daily tasks.

The ideal candidate has a strong work ethic, exceptional communication skills, and a keen eye for detail.

 

Responsibilities

• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos, and forms
• File and update contact information of employees, suppliers, and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

 

Qualifications

• Proven work experience as a Personal Secretary
• Knowledge of office management systems and procedures
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

 

Benefits

• Health insurance
• Dental insurance
• Pension plan
• Paid time off
• Training and development opportunities
• Unique opportunity to work in a Royal environment

 

Additional Information

• Job Title: Personal Secretary to the Royal Family
• Work Environment: The position is located within the Royal residence. Travel may occasionally be required for events or family trips.
• Reporting Structure: Directly reports to a senior member of the Royal Family.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations. Details will be discussed during the interview process.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Personal Secretary to the Royal Family Do?

A Personal Secretary to the Royal Family, also known as a Private Secretary, plays a vital role in managing the day-to-day tasks of the royals.

This is a multifaceted role that involves a great deal of discretion, diplomacy, and organization.

Their duties include managing the royals’ daily schedules, coordinating travel plans, handling personal correspondence, and liaising with staff and other parties.

They often play a crucial role in planning and overseeing royal engagements, from public appearances to private gatherings.

The Personal Secretary to the Royal Family also assists in preparing speeches, briefings, and documents for the royals.

They must ensure that every detail of the royals’ professional and personal lives is handled with the utmost efficiency and confidentiality.

They may also be responsible for managing public relations and media inquiries, providing the royal family members with necessary guidance on their public duties and engagements.

As the principal point of contact for the royal family, the Personal Secretary must maintain professional relationships with a wide range of individuals, including government officials, dignitaries, and staff members.

They need to be well-versed in etiquette and protocol to ensure that all interactions adhere to royal standards.

 

Personal Secretary to the Royal Family Qualifications and Skills

A personal secretary to the royal family should possess a unique set of qualifications and skills to handle this high profile position, such as:

• Exceptional organizational skills to manage schedules, appointments, and correspondence for multiple members of the royal family.
• Strong communication skills to liaise effectively between the royal family and various officials, staff, and dignitaries.
• Discretion and confidentiality are paramount, given the sensitive and high-profile nature of the work.
• Flexibility and adaptability to manage unpredictable schedules and adjust to last-minute changes.
• Understanding of royal protocols, etiquette and decorum to maintain the high standards expected in the royal household.
• Excellent attention to detail to ensure all arrangements and correspondence meet the highest standards.
• Interpersonal skills to build and maintain relationships with a wide range of people, from staff to dignitaries.
• Proficiency in multiple languages would be an advantage, to communicate effectively with international dignitaries and officials.
• Ability to handle high-pressure situations and solve problems promptly and efficiently.

 

Personal Secretary to the Royal Family Experience Requirements

The role of a Personal Secretary to the Royal Family requires a high degree of professionalism, discretion, and impeccable communication skills.

Due to the high-profile nature of this role, candidates with 5-7 years of experience in administrative or secretarial roles are typically preferred.

Experience in a similar role, such as an Executive Assistant or Office Manager in a corporate setting, or other high-profile settings, is a valuable asset.

Knowledge of protocol, etiquette, and the ability to handle sensitive information with discretion and confidentiality is essential.

Candidates with diplomatic or governmental experience are also often preferred, due to the nature of the role and the frequent interaction with national and international guests, dignitaries, and politicians.

Those with more than 10 years of experience may have had some experience dealing with media and public relations and would be considered for a more senior role within the royal household.

Furthermore, proficiency in multiple languages and a good understanding of the British culture, history, and the monarchy could be beneficial due to the international nature of the role.

Finally, a degree in business administration, communications, or a related field would provide the necessary academic background for this position.

 

Personal Secretary to the Royal Family Education and Training Requirements

Candidates interested in becoming a Personal Secretary to the Royal Family typically need to have a bachelor’s degree in business administration, communications or a related field.

An understanding of the British constitution, monarchy, and diplomatic protocols is essential.

Therefore, degrees or coursework in British history, international relations or political science can be advantageous.

Further qualifications such as a master’s degree in public administration or a related field may be preferred, especially for senior secretary roles.

Experience in office administration or personal assistant roles, preferably within a high-profile or diplomatic environment, is usually required.

Strong communication skills, both written and verbal, in the English language are necessary.

Knowledge of additional languages could be beneficial due to the international nature of the role.

Excellent IT skills are essential, including proficiency in word processing, spreadsheets, and email systems.

Candidates may also need to undergo etiquette training and security clearance checks, given the high-profile nature of the role and the sensitive information they may handle.

Continuous professional development and training to maintain an understanding of the contemporary issues, procedures and technologies is highly encouraged.

 

Personal Secretary to the Royal Family Salary Expectations

The salary for a Personal Secretary to the Royal Family can greatly vary depending on the specific duties and level of responsibility, but generally, the salary is estimated to be around £35,000 – £40,000 (GBP) per year.

This salary can increase with experience, seniority, and additional benefits provided by the Royal Family.

It’s important to note that such a position often comes with a unique set of privileges and responsibilities that can significantly affect the overall compensation.

 

Personal Secretary to the Royal Family Job Description FAQs

What skills does a Personal Secretary to the Royal Family need?

A Personal Secretary to the Royal Family must have excellent organizational and administrative skills, as they will handle a broad range of tasks, including scheduling appointments, organizing meetings, and managing correspondence.

They should have strong communication and interpersonal skills to liaise effectively with various parties.

They must also be discreet, trustworthy, and able to maintain confidentiality due to the sensitive nature of the role.

 

Do you need a degree to become a Personal Secretary to the Royal Family?

While a degree is not always necessary, having one in a relevant field such as Business Administration, Management, or similar can be beneficial.

However, previous experience in a similar high-profile role or extensive secretarial experience might be more important.

Fluency in more than one language may also be advantageous due to the international nature of the role.

 

What should you look for in a Personal Secretary to the Royal Family resume?

Look for a proven track record of secretarial or administrative experience, particularly in high-profile or demanding roles.

Look for evidence of excellent organization, discretion, and the ability to handle sensitive information.

Fluency in multiple languages, experience with international travel or protocol, and knowledge of etiquette may also be beneficial.

 

What qualities make a good Personal Secretary to the Royal Family?

A good Personal Secretary to the Royal Family is discreet, trustworthy, and able to handle sensitive information with confidentiality.

They are highly organized, attentive to detail, and can adapt to changing circumstances.

They have strong communication skills, are able to liaise with a wide variety of individuals, and are comfortable working in a high-profile and fast-paced environment.

 

Is it challenging to hire a Personal Secretary to the Royal Family?

Yes, it can be.

The role requires a very specific set of skills and qualities.

Candidates must be able to handle a high level of responsibility, maintain absolute confidentiality, and work in a demanding and high-profile environment.

The pool of candidates with the necessary skills, experience, and temperament for this role may be relatively small.

 

Conclusion

And there you have it.

Today, we’ve pulled back the royal curtain on what it truly means to be a Personal Secretary to the Royal Family.

Guess what?

It’s not just about managing schedules and taking notes.

It’s about being a trusted confidant and an efficient organizer, one royal duty at a time.

With our essential Personal Secretary to the Royal Family job description template and real-life examples, you’re primed to make your grand entrance.

But why end your journey there?

Venture further with our job description generator. It’s your next step to creating an impeccable listing or fine-tuning your resume to royal standards.

Remember:

Every duty you perform is a part of the larger royal tapestry.

Let’s weave that tapestry. Together.