Petroleum Supply Specialist Job Description [Updated for 2025]

In the global economy, the role of Petroleum Supply Specialists has become increasingly critical.

As the world’s demand for energy continues to grow, so does the need for skilled professionals who can manage, distribute, and ensure the quality of our petroleum resources.

But what exactly does a Petroleum Supply Specialist do?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager seeking the perfect candidate,
• Or simply intrigued by the operations of petroleum supply,

You’ve come to the right place.

Today, we are introducing a customizable Petroleum Supply Specialist job description template, designed for effortless posting on job boards or career sites.

Let’s delve into it.

Petroleum Supply Specialist Duties and Responsibilities

Petroleum Supply Specialists are responsible for managing the receipt, storage, and shipping of bulk or packaged petroleum-based products.

They play a crucial role in ensuring the smooth operation of military and commercial vehicles, aircraft, and ships that use these products.

The duties and responsibilities of a Petroleum Supply Specialist include:

• Receiving and storing bulk and packaged petroleum products
• Issuing and dispensing bulk fuels and water from storage and distribution facilities to using units
• Selecting and submitting samples to laboratories for testing
• Providing information on the quality control of petroleum products
• Performing petroleum and water accounting duties
• Operating equipment used with petroleum and water distribution system and multi-product pipeline systems
• Adhering to safety procedures and handling hazardous materials
• Maintaining inventory and checking the quality of received products
• Preparing and maintaining reports for inventory management and fuel distribution

 

Petroleum Supply Specialist Job Description Template

Job Brief

We are seeking a knowledgeable and experienced Petroleum Supply Specialist to manage all aspects of petroleum supply and distribution.

The specialist’s responsibilities include supervising the receipt, storage, and shipping of bulk or packaged petroleum products.

They should have the ability to perform petroleum and water accounting duties and have an in-depth understanding of pipeline operations, petroleum storage, and distribution systems.

 

Responsibilities

• Receive and stock bulk and package products
• Issue and dispense bulk fuels and water from storage and distribution facilities to using units
• Select and submit samples to laboratory for testing
• Perform petroleum and water accounting duties
• Operate equipment associated with petroleum and water distribution system and multi-product pipeline system
• Ensure adherence to safety regulations during fuel handling
• Plan and schedule petroleum transport
• Perform preventive and corrective maintenance on petroleum equipment
• Ensure compliance with all environmental policies and regulations

 

Qualifications

• Proven work experience as a Petroleum Supply Specialist or similar role
• Knowledge of fuel distribution systems, storage, dispensing, and handling procedures
• Understanding of health, safety, and environmental regulations
• Experience with fuel accounting and inventory management
• Ability to perform physically demanding tasks, including lifting heavy objects and working in varying weather conditions
• High school diploma or equivalent; further training and certification in fuel handling and safety is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Petroleum Supply Specialist
• Work Environment: This role may require working in varying weather conditions and physical labor. Some travel may be required for site visits or client consultations.
• Reporting Structure: Reports to the Supply Chain Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $57,000 minimum to $85,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Petroleum Supply Specialist Do?

A Petroleum Supply Specialist typically works for companies in the oil and gas industry, dealing with the logistics and operations of petroleum supply.

They are responsible for the management, receipt, storage, and shipping of bulk or packaged petroleum-based products.

This includes maintaining inventory and safety data reports, managing the operation of petroleum pipelines, and coordinating the shipment of products.

They are also involved in the procurement of petroleum products, ensuring that the supply meets the industry’s standards of quality and safety.

Petroleum Supply Specialists may also oversee the refueling of various types of vehicles and aircraft, adhering to strict safety protocols to prevent accidents.

Their job may also require them to conduct laboratory tests on petroleum samples, providing necessary data for quality control and product development.

They are also responsible for the maintenance and repair of petroleum distribution systems and equipment, ensuring they operate efficiently and safely.

In some cases, they also provide technical advice and support to other teams in the organization regarding the use and handling of petroleum products.

 

Petroleum Supply Specialist Qualifications and Skills

A proficient Petroleum Supply Specialist should have the skills and qualifications that align with your job description, such as:

• Knowledge of petroleum supply operations, including receipt, storage, distribution, and disposal procedures for petroleum and related products.
• Strong analytical skills to understand complex technical data related to petroleum products.
• Ability to manage and maintain inventory control systems, ensuring accuracy and efficiency.
• Physical fitness to handle heavy equipment and machinery involved in petroleum operations.
• Excellent communication skills to effectively collaborate with team members and convey information to stakeholders.
• Detail-oriented nature to ensure accurate measurement and documentation of petroleum products.
• Problem-solving skills to identify and rectify issues in petroleum supply systems.
• Adherence to safety regulations and procedures, ensuring a safe and efficient working environment.
• Technical skills to operate and maintain petroleum supply equipment and machinery.

 

Petroleum Supply Specialist Experience Requirements

Entry-level Petroleum Supply Specialists generally hold a high school diploma or equivalent and have completed basic military training.

Some may have additional vocational training in petroleum supply management and operations.

Internships or part-time roles in the petroleum industry or relevant military service can provide invaluable on-the-job experience for these specialists.

This can include tasks such as the storage, distribution, and shipment of petroleum-based products.

For those with more than 3 years of experience, they often have a deep understanding of petroleum supply procedures and regulations.

They’ve usually gained significant experience in handling, storing, and disposing of hazardous materials, as well as operating relevant equipment and machinery.

Petroleum Supply Specialists with over 5 years of experience might have some leadership roles in their background.

They are often well-versed in managing and training teams, overseeing supply chain operations, and ensuring compliance with safety regulations and procedures.

It’s also noteworthy that those pursuing higher positions in this field could greatly benefit from additional certifications, such as the Certified in Production and Inventory Management (CPIM) or similar credentials.

 

Petroleum Supply Specialist Education and Training Requirements

To become a Petroleum Supply Specialist, individuals typically need a high school diploma or equivalent.

While a specific degree is not always required, those with an associate’s or bachelor’s degree in petroleum engineering, geology, or a related field may have an advantage.

Training in petroleum supply management, logistics, and supply chain management can be beneficial.

Many employers provide on-the-job training to newly hired petroleum supply specialists to familiarize them with the specific tools, techniques, and procedures used in their operations.

In some cases, employers may prefer or require specialists to have relevant certifications.

For instance, the International Society of Logistics offers a Certified Master Logistician (CML) program that can be advantageous.

Further, a strong background in mathematics, physics, and chemistry is often beneficial given the technical nature of the role.

Knowledge of safety regulations and procedures, the ability to use industry-specific software, and good physical stamina to handle the strenuous nature of the job are also necessary.

Continuous learning and staying updated with the latest technologies and developments in the petroleum industry can help in career advancement.

 

Petroleum Supply Specialist Salary Expectations

A Petroleum Supply Specialist earns an average salary of $69,000 (USD) per year.

This salary can fluctuate based on factors such as the specialist’s level of experience, education, and the location of the job.

Additionally, the oil and gas company that employs the specialist may also play a significant role in determining the salary.

 

Petroleum Supply Specialist Job Description FAQs

What skills does a Petroleum Supply Specialist need?

Petroleum Supply Specialists should have strong analytical skills to assess and monitor fuel sources and supplies.

They should have a solid understanding of petroleum products and their distribution methods.

They should also have organizational skills to manage inventory and operational skills to maintain and repair petroleum distribution systems.

Good communication skills are also essential as they need to coordinate with various individuals and groups.

 

Do Petroleum Supply Specialists need a degree?

While a degree is not strictly required for Petroleum Supply Specialists, having a degree in Petroleum Engineering, Chemical Engineering, or a similar field can be beneficial.

Also, industry-specific certifications and training related to petroleum products, safety regulations, and distribution systems can provide an edge.

 

What should you look for in a Petroleum Supply Specialist’s resume?

Look for a solid understanding and experience in petroleum distribution systems, inventory management, and safety procedures.

Any certifications related to petroleum products and safety should be highlighted.

Also, look for evidence of good communication and teamwork skills, as this role often involves coordinating with others.

 

What qualities make a good Petroleum Supply Specialist?

A good Petroleum Supply Specialist is meticulous and detail-oriented, ensuring the accuracy of inventory and the smooth operation of distribution systems.

They are also adaptable, able to respond quickly to changes in supply needs or distribution challenges.

Good communication and teamwork skills are also essential, as they often have to coordinate with other teams and personnel.

They should also be conscious of safety, adhering strictly to safety procedures and regulations.

 

Is it difficult to hire Petroleum Supply Specialists?

It can be challenging to hire Petroleum Supply Specialists due to the specialized nature of the job.

The role requires specific knowledge of petroleum products and distribution systems, and candidates must be aware of and comply with safety regulations.

Hence, finding candidates with the right mix of technical skills, experience, and safety consciousness can be a challenging task.

 

Conclusion

And there you have it.

Today, we’ve unveiled the critical role of a petroleum supply specialist.

Surprised?

It’s not just about handling fuel.

It’s about powering the world, one gallon of petroleum at a time.

With our comprehensive petroleum supply specialist job description template and real-world examples, you’re ready to take the leap.

But why stop there?

Dig deeper with our job description generator. It’s your stepping stone to meticulously crafted job listings or polishing your resume to perfection.

Remember:

Every gallon of petroleum is a key to the bigger engine.

Let’s fuel that future. Together.