Preservation Archivist Job Description [Updated for 2025]

In the era of digital conservation, the role of preservation archivists has become increasingly crucial.

As we steadily shift from tangible to digital, the demand for skilled professionals who can meticulously curate, safeguard, and perpetuate our digital heritage surges.

But let’s delve deeper: What’s truly expected from a preservation archivist?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager drafting the perfect candidate profile,
• Or simply captivated by the intricacies of digital archiving,

You’re in the right place.

Today, we present a customizable preservation archivist job description template, designed for effortless posting on job boards or career sites.

Let’s dive right into it.

Preservation Archivist Duties and Responsibilities

Preservation Archivists are responsible for managing and preserving a range of historical and cultural documents, photographs, artifacts, and electronic records.

They ensure that these materials are stored under optimal conditions to prevent deterioration and are easily accessible for use and reference.

Their duties and responsibilities include:

• Appraise, process, catalog, and preserve permanent records and historically valuable documents
• Classify and arrange records for easy retrieval and research
• Collaborate with other archivists and curators to determine the best methods for preservation
• Establish and implement policies and procedures for managing archival materials
• Supervise and direct work activities of archival technicians and assistants
• Conduct periodic inspections to assess the condition of archival materials and determine appropriate conservation treatments
• Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology
• Organize and participate in outreach programs, exhibitions, tours, workshops, and presentations to promote the institution and its collections to the public
• Provide reference services and assistance for users needing archival materials
• Research and record the origins and historical significance of archival materials
• Prepare archival records, such as document descriptions, to allow easy access to information

 

Preservation Archivist Job Description Template

Job Brief

We are seeking a detail-oriented and meticulous preservation archivist to manage and protect our organization’s historical documents and materials.

Preservation archivists are responsible for organizing, cataloging, and storing artifacts, documents, and other important items.

A successful candidate will have expertise in archival science, along with a deep understanding of preservation procedures and protocols.

The preservation archivist’s goal is to maintain and preserve the integrity of the items in our collection for future research and reference.

 

Responsibilities

• Identify items that need preservation and determine the appropriate method of preservation.
• Organize, catalog, and store artifacts, documents, and other important items.
• Conduct and supervise the digitization of documents and artifacts.
• Inspect storage areas to ensure they meet the required conditions for preserving documents and artifacts.
• Design and implement preservation programs and procedures.
• Work closely with other archivists, researchers, and volunteers.
• Prepare and present reports on the status of preservation efforts.
• Stay updated with the latest archival and preservation techniques and technologies.
• Train staff and volunteers on preservation procedures and protocols.

 

Qualifications

• A bachelor’s or master’s degree in archival science, library science, history, or a related field.
• Proven work experience as a preservation archivist or in a similar role.
• Familiarity with preservation procedures and protocols.
• Excellent organizational and cataloging skills.
• Attention to detail and precision.
• Ability to handle delicate and sensitive materials with care.
• Knowledge of digital preservation techniques and technologies.
• Good communication skills, both verbal and written.
• Ability to work well with others, including volunteers and researchers.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Preservation Archivist
• Work Environment: Archive or museum setting. Some travel may be required for conferences or professional development opportunities.
• Reporting Structure: Reports to the Head Archivist or Museum Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Preservation Archivist Do?

A Preservation Archivist works within cultural heritage institutions such as libraries, museums, historical societies, or corporations with significant archival materials.

They are responsible for the protection, preservation, and maintenance of historical documents, photographs, maps, and other archival materials.

Preservation Archivists assess the physical condition of these collections, making recommendations for their care and storage.

This could involve rehousing materials in archival-quality containers, implementing digitization projects to provide online access and reduce handling of fragile items, or coordinating with conservators for specialized treatments.

They may also develop and implement disaster response plans to protect materials in the event of emergencies such as fires, floods, or earthquakes.

Furthermore, they often work closely with other staff, volunteers, and the public to provide access to collections, and educate others about the importance of preservation.

The work of a Preservation Archivist ensures that important historical and cultural materials are available for future generations.

 

Preservation Archivist Qualifications and Skills

A Preservation Archivist should have skills and qualifications that align with the role, such as:

• Knowledge of archival theory and practice to effectively manage, preserve, and provide access to historical records and documents.
• Attention to detail to ensure that all records are correctly catalogued, stored, and preserved.
• Technical proficiency to use archival software, databases, and digital preservation tools effectively.
• Understanding of preservation techniques and materials to ensure the longevity of archival materials.
• Strong organizational skills to manage multiple projects and tasks simultaneously, and maintain an orderly archive.
• Excellent written and verbal communication skills to interface with researchers, staff, and the public, and to write reports and grant applications.
• Problem-solving skills to address issues related to archival preservation and access.
• A degree in library science, history, or a related field, often including coursework or experience in archival science.
• Physical stamina to lift boxes of archival materials and to stand or sit for extended periods of time.

 

Preservation Archivist Experience Requirements

Preservation Archivists typically require a strong background in history or library science, with a master’s degree being highly preferred.

Entry-level Preservation Archivists generally have around 1 to 2 years of experience, often gained through internships, part-time roles, or volunteering in archives, libraries, or museums.

During this time, they develop skills in cataloguing, document handling, and preservation techniques.

Candidates with more than 3 years of experience have likely worked in full-time archivist roles, where they further their knowledge and skills in collection management, electronic records management, and digital preservation.

Archivists with more than 5 years of experience may have specialized in a certain type of collection or period of history.

At this stage, they often have some managerial experience, leading teams in large-scale preservation projects, and may be ready for senior roles within an institution.

Regardless of their level, Preservation Archivists are expected to continuously update their knowledge and skills through professional development opportunities and to keep up with the latest trends and technologies in archival science.

 

Preservation Archivist Education and Training Requirements

Preservation Archivists typically require a master’s degree in library science, history, or another related field, with a focus on archival studies.

In addition to this, they often need a background in preservation techniques, records management, and digital archiving.

Many positions may require candidates to have a certain number of years of work experience in archival or library settings.

Certification by the Academy of Certified Archivists, which requires continuing education, is a common requirement and a valuable addition to any archivist’s credentials.

Aside from these formal qualifications, Preservation Archivists should also have strong organizational and analytical skills, as well as the ability to accurately handle and preserve delicate artifacts and documents.

Staying updated on the latest preservation techniques and digital archiving technology through ongoing learning and professional development is essential.

 

Preservation Archivist Salary Expectations

A Preservation Archivist earns an average salary of $50,912 (USD) per year.

The actual earnings can fluctuate based on factors such as professional experience, educational background, and the location of the job.

 

Preservation Archivist Job Description FAQs

What skills does a Preservation Archivist need?

Preservation Archivists need strong organizational skills as they are responsible for managing a large number of records and documents.

They also need to have a keen eye for detail to accurately classify and catalog archival materials.

Good technical skills are required as well, to work with database systems and digital preservation tools.

Interpersonal skills are also important for working with researchers and other users of the archives.

 

Do Preservation Archivists need a degree?

Yes, a Preservation Archivist typically requires a Master’s degree in Library Science, History, Archival Science or a related field.

Some roles may also require special courses in archival methods and techniques.

Knowledge of the subject matter related to the archives they work with can also be beneficial.

 

What should you look for in a Preservation Archivist’s resume?

In a Preservation Archivist’s resume, look for a relevant educational background, typically a Master’s degree.

Experience in archival work, familiarity with archival software and databases, and a background in the material the archives specialize in, are also key.

Evidence of strong organizational skills, attention to detail and the ability to work independently are also desirable traits.

 

What qualities make a good Preservation Archivist?

A good Preservation Archivist is detail-oriented and has a passion for history and preservation.

They should have strong organizational skills and be able to manage a large volume of materials effectively.

Good communication skills are also important, as they often work with researchers and other staff.

Technical savvy, particularly with archival software and databases, is also key.

 

What are the typical duties of a Preservation Archivist?

Preservation Archivists are responsible for appraising, processing, cataloging, and preserving permanent records and historically valuable documents.

They also provide access to the archival materials and aid researchers in interpreting them.

Moreover, they may participate in research activities based on archival materials and collaborate in the development of digital archives and digitization efforts.

 

Conclusion

So there you have it.

Today, we’ve revealed the intricate details of being a Preservation Archivist.

And guess what?

It’s not just about archiving historical items.

It’s about preserving our past and shaping our understanding of history, one artifact at a time.

With our comprehensive preservation archivist job description template and real-world examples, you’re all set to step into the future.

But why stop there?

Immerse yourself further with our job description generator. It’s your next step to crafting impeccable job listings or refining your resume to perfection.

Remember:

Every preserved artifact is a piece of our shared history.

Let’s safeguard that history. Together.