Preventive Maintenance Coordinator Job Description [Updated for 2025]

In the realm of facilities management, the role of a Preventive Maintenance Coordinator has never been more crucial.

As systems become more complex and interconnected, the demand for skilled professionals who can plan, execute, and monitor our preventive maintenance programs escalates.

But let’s delve deeper: What’s truly expected from a Preventive Maintenance Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply intrigued by the intricacies of preventive maintenance coordination,

You’ve landed on the right page.

Today, we present a customizable Preventive Maintenance Coordinator job description template, crafted for effortless posting on job boards or career sites.

Let’s dive right into it.

Preventive Maintenance Coordinator Duties and Responsibilities

Preventive Maintenance Coordinators are responsible for coordinating, scheduling, and managing preventive maintenance programs for a company’s equipment and machinery to ensure smooth operations and minimize downtime.

Their primary responsibilities include:

• Developing and implementing preventive maintenance schedules and procedures for all systems and equipment
• Coordinating with other departments to schedule maintenance activities to minimize disruption to operations
• Collaborating with vendors and contractors to ensure timely delivery of maintenance services
• Maintaining and updating maintenance records and documentation for all equipment
• Inspecting and evaluating the condition of systems and equipment to identify potential issues
• Overseeing the inventory of maintenance supplies and equipment
• Training staff on preventive maintenance procedures to ensure proper implementation
• Reporting on the effectiveness of preventive maintenance programs and suggesting improvements when necessary
• Ensuring compliance with safety standards and regulations during maintenance activities

 

Preventive Maintenance Coordinator Job Description Template

Job Brief

We are seeking a diligent Preventive Maintenance Coordinator to oversee our company’s preventive maintenance tasks.

This role involves coordinating and scheduling routine inspections and maintenance tasks, identifying potential issues, and ensuring all equipment and machinery comply with safety regulations.

The ideal candidate should have strong organizational skills, excellent attention to detail, and a background in maintenance or a related field.

Ultimately, the Preventive Maintenance Coordinator will ensure that all preventive maintenance activities are conducted efficiently and effectively to prevent operational interruptions and prolong the lifespan of company equipment.

 

Responsibilities

• Develop and implement preventive maintenance schedules for all machinery and equipment.
• Coordinate with the maintenance team to execute preventive maintenance tasks.
• Monitor equipment performance and identify potential issues.
• Ensure compliance with safety regulations and industry standards.
• Record all preventive maintenance activities and generate reports.
• Work with management to optimize preventive maintenance strategies.
• Order and manage inventory of maintenance supplies and equipment.
• Train staff on preventive maintenance procedures.
• Recommend improvements to enhance operational efficiency and safety.

 

Qualifications

• Proven experience as a Preventive Maintenance Coordinator or similar role.
• Knowledge of preventive maintenance procedures and best practices.
• Understanding of safety regulations and industry standards.
• Strong organizational and coordination abilities.
• Excellent attention to detail.
• Good communication and training skills.
• High school diploma; Degree in a technical, engineering, or relevant field is a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Preventive Maintenance Coordinator
• Work Environment: This job typically takes place in a manufacturing or production environment. Some office work may be required for administrative tasks.
• Reporting Structure: Reports to the Maintenance Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Preventive Maintenance Coordinator Do?

Preventive Maintenance Coordinators typically work for businesses across various industries, particularly in fields that rely heavily on equipment and machinery such as manufacturing, construction, and transportation.

Their main role is to oversee and coordinate all preventive maintenance activities within an organization.

This involves scheduling regular inspections, services, and repairs to ensure that machinery and equipment are operating at optimal levels and to prevent any potential breakdowns or operational failures.

They work closely with maintenance technicians, engineers, and other staff to develop a preventive maintenance schedule, which outlines when each piece of equipment needs servicing, and to determine the most cost-effective and efficient strategies to maintain the equipment.

In addition to coordinating maintenance activities, Preventive Maintenance Coordinators are also responsible for maintaining records of all maintenance and repair work, tracking the performance of each piece of machinery, and ensuring compliance with all safety and operational regulations.

They may also be responsible for training staff on proper equipment use and routine maintenance procedures to further prevent equipment malfunctions.

Preventive Maintenance Coordinators play a crucial role in minimizing downtime, extending the lifespan of equipment, and ultimately, improving an organization’s bottom line.

 

Preventive Maintenance Coordinator Qualifications and Skills

A proficient Preventive Maintenance Coordinator should have the skills and qualifications that align with the job role, such as:

• Organizational skills to manage and coordinate preventive maintenance schedules and ensure all tasks are performed in a timely and efficient manner.
• Technical knowledge of various machinery and systems to understand the necessary maintenance and servicing needs.
• Interpersonal skills to communicate effectively with maintenance teams, scheduling personnel, and management staff.
• Analytical skills to identify potential areas of concern and recommend preventive measures to avoid system failure.
• Communication skills to clearly instruct maintenance staff and explain the purpose and benefits of preventive maintenance strategies.
• Problem-solving abilities to identify and troubleshoot potential issues before they escalate into bigger problems.
• Detail-oriented to keep accurate records of all maintenance activities and to ensure all equipment are properly serviced.
• Knowledge of safety regulations and procedures to ensure all work is done in a safe and compliant manner.

 

Preventive Maintenance Coordinator Experience Requirements

To qualify for the role of a Preventive Maintenance Coordinator, candidates often need 2 to 3 years of experience in a maintenance or similar role, where they may have gained familiarity with key maintenance tasks and machinery operations.

Candidates who have completed an apprenticeship or an internship in maintenance, facilities, or a related field are usually well-prepared for the role.

This is because they would have had hands-on experience in preventive and corrective maintenance, as well as managing maintenance schedules.

Those with more than 3 to 5 years of experience may have had the responsibility of coordinating with other departments, vendors, or contractors, which is a crucial aspect of this role.

They may also have experience in maintaining documentation of preventive maintenance activities, which is a key function of the Preventive Maintenance Coordinator role.

Candidates with over 5 years of experience in maintenance coordination, particularly in preventive maintenance, are often considered for senior or supervisory roles.

This is because their extensive experience generally allows them to effectively manage teams and strategize preventive maintenance schedules and plans with minimal supervision.

In addition to practical experience, a background in mechanical or electrical engineering, or a related technical field, could also be beneficial for a Preventive Maintenance Coordinator role.

 

Preventive Maintenance Coordinator Education and Training Requirements

A Preventive Maintenance Coordinator typically requires a high school diploma or equivalent.

In addition to this, an Associate’s or Bachelor’s degree in fields such as Engineering, Industrial Technology, or any other related field can be advantageous.

They should have hands-on experience with mechanical systems, understanding their operation and maintenance procedures.

Hence, vocational training or experience in a similar role can be a significant asset.

A Preventive Maintenance Coordinator must also be well-versed with preventive maintenance software.

Therefore, certification in software like Computerized Maintenance Management Systems (CMMS) can be beneficial.

For career advancement, a higher degree like a Master’s in Industrial Engineering, Business Administration or related fields can be helpful.

Also, certification from a recognized body like the Association for Facilities Engineering or the Society for Maintenance & Reliability Professionals can add value to the candidate’s profile.

Most employers require Preventive Maintenance Coordinators to have a few years of experience in maintenance or a related field.

They should possess excellent organizational skills, time management skills, and a strong knowledge of safety regulations and procedures.

Ongoing training is essential in this role to stay updated with the latest preventive maintenance techniques, safety protocols, and advancements in software and technology.

 

Preventive Maintenance Coordinator Salary Expectations

The average salary for a Preventive Maintenance Coordinator is $59,345 (USD) per year.

However, the salary can fluctuate based on factors such as experience, qualifications, the size of the organization, and geographical location.

 

Preventive Maintenance Coordinator Job Description FAQs

What skills does a Preventive Maintenance Coordinator need?

Preventive Maintenance Coordinators should have strong organizational and communication skills to effectively plan and manage maintenance schedules.

They should be able to identify potential issues and create strategies to prevent breakdowns.

Technical understanding of machinery and systems, as well as problem-solving skills, are also key in this role.

 

Do Preventive Maintenance Coordinators need a degree?

While not always required, many employers prefer Preventive Maintenance Coordinators to have a degree in a related field such as engineering, industrial technology, or facilities management.

Alternatively, substantial relevant work experience in a maintenance environment can also be considered.

 

What should you look for in a Preventive Maintenance Coordinator resume?

Look for evidence of experience in coordinating and implementing preventive maintenance programs.

Knowledge in using maintenance management software and understanding of regulatory compliance for equipment safety and functionality is essential.

Additionally, check for skills in project management, troubleshooting, and problem-solving.

 

What qualities make a good Preventive Maintenance Coordinator?

A good Preventive Maintenance Coordinator is detail-oriented and proactive, able to identify potential problems before they cause breakdowns.

They should have strong leadership and team management skills to effectively coordinate technicians and other staff.

They must be good at multitasking and prioritizing tasks to ensure all preventive maintenance activities are completed timely and efficiently.

 

What is the difference between a Preventive Maintenance Coordinator and a Maintenance Supervisor?

While both roles oversee maintenance activities, a Preventive Maintenance Coordinator focuses on planning and scheduling preventive maintenance work to prevent equipment failures, while a Maintenance Supervisor is typically responsible for managing a team of technicians to perform both preventive and corrective maintenance tasks.

Both roles work closely together to ensure the smooth operation of the facility’s equipment and systems.

 

Conclusion

And there you have it.

Today, we’ve lifted the veil on what it truly means to be a preventive maintenance coordinator.

Surprised?

It’s not just about managing schedules or ensuring equipment longevity.

It’s about orchestrating the rhythm of the machinery, one maintenance task at a time.

Armed with our comprehensive preventive maintenance coordinator job description template and real-world examples, you’re ready to step into action.

But why halt your progress there?

Dig deeper with our job description generator. It’s your springboard to creating laser-focused job listings or sculpting your resume to absolute perfection.

Remember:

Every scheduled maintenance is a cog in the larger machine of your organization.

Let’s keep that machine running. Together.