Print Production Assistant Job Description [Updated for 2025]

In the modern world, the role of print production assistants is more critical than ever.

As the demand for print media continues to thrive, alongside it grows the need for skilled individuals who can manage, control, and assure the quality of our printed materials.

But let’s delve deeper: What’s truly expected from a print production assistant?

Whether you are:

• A job seeker trying to comprehend the core of this role,
• A hiring manager crafting the perfect candidate profile,
• Or simply fascinated by the intricate process of print production,

You’re in the right place.

Today, we present a versatile print production assistant job description template, designed for straightforward posting on job boards or career sites.

Let’s dive right into it.

Print Production Assistant Duties and Responsibilities

Print Production Assistants are involved in every aspect of print production, from prepress to delivery.

They assist in a variety of tasks to ensure the smooth functioning of the printing process and the production of high-quality print materials.

Their main duties and responsibilities include:

• Assist in the planning and coordination of print production jobs
• Prepare and inspect files to ensure they are print-ready
• Communicate with clients to understand their print requirements and specifications
• Work closely with print production staff to manage the production schedule
• Perform quality control checks on completed print jobs to ensure adherence to standards
• Assist in the maintenance and troubleshooting of print production equipment
• Help in the packing and dispatch of finished print materials
• Manage inventory of print supplies and reorder when necessary
• Adhere to all health and safety regulations in the print production area

 

Print Production Assistant Job Description Template

Job Brief

We are searching for a meticulous Print Production Assistant to oversee all aspects of our printing operations.

Responsibilities include reviewing prints to ensure adherence to our standards, fixing any mechanical issues that arise and maintaining or replacing equipment as needed.

Successful candidates will have a keen eye for detail, experience with industrial printing equipment and a strong understanding of the printing process.

Ultimately, the role of the Print Production Assistant is to ensure that our printed materials are of the highest quality and that all deadlines are met.

 

Responsibilities

• Assist with print production tasks to ensure smooth operations
• Review all final prints to ensure adherence to company standards
• Resolve mechanical issues that arise during the print process
• Maintain and replace printing equipment as needed
• Ensure print jobs are completed on time and to specifications
• Monitor inventory of print supplies and order materials as needed
• Perform routine maintenance on printing machines
• Work closely with the Print Production Manager to achieve print objectives

 

Qualifications

• Proven work experience in print production or a similar role
• Knowledge of the printing process and the various types of printing equipment
• Ability to troubleshoot mechanical issues with printing machines
• Excellent attention to detail
• Strong time management skills
• Ability to work in a fast-paced, deadline-driven environment
• High school diploma or equivalent; further education in graphic arts, design or related field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Print Production Assistant
• Work Environment: Print shop setting with potential exposure to loud machinery. Some lifting of heavy print materials may be required.
• Reporting Structure: Reports to the Print Production Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $32,000 minimum to $45,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Print Production Assistant Do?

Print Production Assistants work in the printing industry, often for print shops or publishing companies.

They assist with various tasks related to the production of printed materials.

One of their main responsibilities is to support the Print Production Manager in preparing and producing print jobs.

This includes preparing files for print, ensuring the correct materials are available, and operating various printing machines.

Print Production Assistants are also responsible for carrying out quality control measures.

They inspect the finished product to ensure it meets the specifications of the client and correct any discrepancies or errors they find.

They also perform routine maintenance on printing machines, ensuring that they are clean, operational and stocked with necessary supplies.

Additionally, Print Production Assistants may handle administrative tasks such as managing print job schedules, keeping track of inventory and coordinating with other departments to ensure on-time delivery of print jobs.

Their role is crucial in ensuring that the production process runs smoothly and that the final printed materials meet the highest standards of quality.

 

Print Production Assistant Qualifications and Skills

A Print Production Assistant should possess a variety of skills, qualifications, and practical knowledge in printing technology to successfully support production processes, such as:

• Proficiency in using print production equipment and understanding the process of print production to ensure quality output.
• Technical skills including knowledge of design software such as Adobe InDesign, Illustrator, and Photoshop to handle pre-production tasks.
• Strong attention to detail to ensure accurate alignment, color correction, and final print quality, as well as to identify potential errors before they reach the final print stage.
• Effective time management skills to juggle multiple tasks simultaneously, ensure that production schedules are adhered to, and meet tight deadlines.
• Good communication skills to effectively collaborate with team members, clients, and suppliers, as well as to accurately understand and execute job specifications.
• Problem-solving skills to troubleshoot issues that may arise during the printing process and offer effective solutions.
• Physical stamina to stand for extended periods, move heavy equipment or print materials, and perform repetitive tasks.
• Customer service skills to handle client inquiries, provide updates, and ensure client satisfaction with the final product.

 

Print Production Assistant Experience Requirements

Print Production Assistants are usually required to have 1-2 years of experience in a related field, such as graphic design, publishing, or print production.

This experience can be gained through internships, part-time roles, or freelance work.

Experience with specific software, such as Adobe Creative Suite (Photoshop, Illustrator, InDesign), is often necessary.

Entry-level candidates are expected to have a basic understanding of print production processes, including prepress, print, and postpress operations.

They should also be familiar with the different types of printing technologies, such as digital, offset, and flexographic printing.

Candidates with 3-5 years of experience typically have a more in-depth knowledge of print production processes and are often skilled in managing multiple projects simultaneously.

They may also have experience in quality control, ensuring that the final product meets the required standards.

Those with over 5 years of experience in print production may be qualified for more senior roles.

They often have extensive experience in coordinating print production processes, managing print production teams, and working with vendors and clients.

They may also have experience in budgeting, scheduling, and cost control.

These professionals are typically familiar with the latest printing technologies and trends.

 

Print Production Assistant Education and Training Requirements

Print Production Assistants typically hold a high school diploma or equivalent.

A post-secondary degree in graphic design, print technology or a related field could provide an added advantage and open up opportunities for advancement.

They are expected to have an understanding of the printing process and knowledge of various printing machinery.

Familiarity with design software such as Adobe InDesign and Photoshop, as well as Microsoft Office, is often required.

Print Production Assistants often start with on-the-job training to learn about specific printing processes, techniques, and machinery used by their employer.

Although not mandatory, certification programs in print production management can enhance job prospects and demonstrate a commitment to the field.

These programs cover topics like prepress operations, color management, and digital printing technologies.

Experience in a print shop environment can be beneficial.

Internships or part-time jobs can provide this practical experience.

Continued education and training in emerging print technologies and software tools can help Print Production Assistants stay up-to-date and competitive in the field.

 

Print Production Assistant Salary Expectations

A Print Production Assistant earns an average salary of $36,500 (USD) per year.

The actual earnings may fluctuate based on factors such as the level of experience, location, and the size and type of the employing company.

 

Print Production Assistant Job Description FAQs

What skills does a Print Production Assistant need?

Print Production Assistants should have a good understanding of print production processes, including pre-press, press, and post-press operations.

They should also have strong organizational skills to manage multiple projects simultaneously, excellent communication skills to liaise with suppliers and clients, as well as knowledge of graphic design software such as Adobe Creative Suite.

 

Do Print Production Assistants need a degree?

While it’s not always necessary, a degree in graphic design, print production, or a related field can be advantageous for a Print Production Assistant.

However, many employers place greater emphasis on relevant experience and practical skills in the print production process.

 

What should you look for in a Print Production Assistant resume?

A Print Production Assistant resume should highlight relevant experience in the print industry, particularly in areas such as pre-press, press, and post-press operations.

Knowledge and experience with graphic design software, such as Adobe Creative Suite, should also be evident.

Check for any certification in graphic design or print production, and look for key skills such as project management, attention to detail, and the ability to meet tight deadlines.

 

What qualities make a good Print Production Assistant?

A good Print Production Assistant has excellent attention to detail, enabling them to spot any errors before the printing process begins.

They should be highly organized, able to manage multiple tasks simultaneously, and meet tight deadlines.

Good communication skills are essential for liaising with suppliers and clients, and a strong knowledge of print production processes and software is key.

 

Is it difficult to hire Print Production Assistants?

The difficulty in hiring a Print Production Assistant can vary depending on the level of skill and experience required.

For entry-level positions, there may be a larger pool of candidates, but for roles requiring significant experience and knowledge of advanced print production techniques, the candidate pool may be smaller.

Providing competitive salaries, opportunities for professional development, and a positive working environment can help attract qualified candidates.

 

Conclusion

There you go.

Today, we’ve unravelled the reality of being a Print Production Assistant.

Surprised?

It’s not just about running printing machines.

It’s about creating tangible media, one print at a time.

With our comprehensive Print Production Assistant job description template and real-life examples, you’re ready to step up.

But why limit yourself?

Explore further with our job description generator. It’s your ladder to meticulously-designed job listings or polishing your resume to perfection.

Bear in mind:

Every printed piece contributes to the larger narrative.

Let’s shape that narrative. Together.