Project Controls Specialist Job Description [Updated for 2025]

In the ever-evolving world of project management, the demand for Project Controls Specialists is rapidly growing.

As projects increase in complexity and scale, the need for skilled individuals who can monitor, analyze and regulate project performance and progress is critical.

But what exactly is expected from a Project Controls Specialist?

Whether you are:

• A job seeker looking to understand the depth of this role,
• A hiring manager aiming to draft the ideal candidate profile,
• Or simply curious about the intricacies of project control,

You’ve landed at the right spot.

Today, we present a customizable Project Controls Specialist job description template, tailored for easy posting on job boards or career sites.

Let’s delve right into it.

Project Controls Specialist Duties and Responsibilities

Project Controls Specialists monitor and control the scope, schedule, and cost of a project.

They are responsible for establishing operational objectives and work plans, and delegate assignments to subordinate managers.

Their key duties and responsibilities include:

• Establishing and implementing project controls strategies and processes
• Monitoring and controlling the progress of the project in terms of scope, schedule, and cost
• Identifying, tracking, and analyzing project risks and opportunities
• Creating, maintaining, and updating project schedules and timelines
• Developing and monitoring the project’s budget and controlling project costs
• Preparing project reports for stakeholders, including status updates, budget reports, and final project review
• Coordinating with project managers and other project leads to gather data for cost forecasting
• Ensuring project compliance with all relevant policies and regulations
• Providing advice and guidance on project management best practices and methodologies
• Utilizing project management software to track project progress and report on key metrics

 

Project Controls Specialist Job Description Template

Job Brief

We are looking for a knowledgeable and detail-oriented Project Controls Specialist to oversee project planning, scheduling, budgeting, and performance reporting.

The Project Controls Specialist’s responsibilities include performing cost-benefit analyses, ensuring accuracy in project budgets and schedules, and mitigating project risks.

Our ideal candidate is familiar with project management techniques, has excellent numerical skills, and can communicate effectively with diverse teams.

Ultimately, the role of the Project Controls Specialist is to ensure all projects are completed on time, within budget, and meet high-quality standards.

 

Responsibilities

• Develop and maintain project schedules, cost estimates, and budgets.
• Analyze project progress and performance, identifying trends for improved project efficiency.
• Monitor project risks and opportunities, developing mitigation plans when necessary.
• Coordinate with project teams to gather schedule and cost data, and implement project schedule and cost changes.
• Prepare and maintain project reports for management, clients, and others as required.
• Support project management teams with the preparation of project status reports and variance analysis.
• Ensure compliance with company standards and procedures.

 

Qualifications

• Proven work experience as a Project Controls Specialist or similar role.
• Excellent knowledge of project management techniques and tools.
• Experience with project management software (e.g., MS Project, Primavera).
• Strong analytical and numerical skills.
• Ability to work with diverse teams and manage multiple projects.
• Strong communication skills, both written and verbal.
• BSc degree in Engineering, Business, or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Project Controls Specialist
• Work Environment: Office setting with options for remote work. Some travel may be required for project site visits or client consultations.
• Reporting Structure: Reports to the Project Controls Manager or Project Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $80,000 minimum to $120,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Project Controls Specialist Do?

Project Controls Specialists typically work for corporations across various industries or within project management consulting firms.

They are responsible for overseeing and managing all aspects of project planning and control.

They work closely with Project Managers and team members to ensure that all project requirements, deadlines, and schedules are on track.

Their job is to coordinate and manage activities such as project scheduling, budgeting, and risk analysis.

They are responsible for establishing and implementing project control processes and tools to ensure project performance is in line with business objectives and expectations.

Project Controls Specialists also perform detailed analysis of project data, forecasts, and trends to provide strategic guidance and to identify potential issues that may impact project completion.

They also communicate these insights to the project team and stakeholders to facilitate decision-making.

Additionally, they are responsible for preparing and presenting detailed reports on project status, including cost estimates, schedules, and risk management plans.

They also coordinate and manage project change requests and ensure project documentation is complete, accurate, and up-to-date.

Project Controls Specialists often work closely with other departments within the organization, such as finance and procurement, to ensure project costs are accurately captured and reported.

They also liaise with external vendors and suppliers to manage contractual agreements and ensure timely delivery of goods and services.

In their role, they use a variety of project management and analytical software tools to improve efficiency and accuracy in project control and reporting.

 

Project Controls Specialist Qualifications and Skills

Project Controls Specialists utilize a combination of technical skills, industry knowledge, and soft skills to effectively manage and control project costs, schedules, and performances, including:

• Proficiency in project management methodologies and tools to efficiently plan, execute, monitor and control projects.
• Strong analytical skills to review and evaluate project schedules and costs, predicting and mitigating potential risks.
• Excellent communication skills to clearly articulate project progress, issues, and strategies to various stakeholders, including project teams, management, and clients.
• Attention to detail and precision in the monitoring and reporting of project metrics, ensuring accurate and timely information is available for decision making.
• Interpersonal skills to effectively collaborate with diverse project teams, fostering a positive and productive work environment.
• Proficiency in cost control and budget management, with the ability to accurately forecast project costs and ensure projects remain within budget.
• Problem-solving skills to swiftly identify and address project challenges, with the ability to develop and implement effective solutions.
• Knowledge of industry-specific regulations and standards, ensuring all project activities comply with applicable laws and guidelines.

 

Project Controls Specialist Experience Requirements

Project Controls Specialists typically need a minimum of 3 to 5 years of relevant experience in project management, preferably in a similar industry.

This experience should include knowledge of project planning, scheduling, cost control, and risk management.

Entry-level Project Controls Specialists may have experience through internships or part-time roles within project management teams.

They may also gain relevant experience in roles such as Project Coordinator or Project Analyst.

Candidates with more than 5 years of experience often have a deep understanding of project control methods and practices.

They are proficient in using project management software and have a strong background in data analysis, budgeting, and forecasting.

Those with more than 7 years of experience usually have substantial experience in leading complex projects.

They may have held senior roles in project management and are capable of overseeing multiple projects simultaneously.

At this level, individuals may also have experience in strategic planning, team leadership, and stakeholder management.

Regardless of the level, all Project Controls Specialists should have a proven track record of successfully managing project timelines and budgets, and have excellent analytical, problem-solving, and communication skills.

 

Project Controls Specialist Education and Training Requirements

Project Controls Specialists typically require a bachelor’s degree in fields like engineering, construction management, business, or a related field.

They should have a strong foundation in project management and understanding of project control concepts such as cost control, risk management, schedule development, and progress measurement.

Specialists in project control often need a working knowledge of project management software tools, such as MS Project or Primavera.

Some positions may require a master’s degree in a related field, or professional certifications such as Certified Cost Professional (CCP), Project Management Professional (PMP), or Planning & Scheduling Professional (PSP).

Project Controls Specialists also benefit from practical experience in the field, especially within specific industries like construction, oil and gas, or engineering.

Specialists must have strong analytical skills and an understanding of cost management, forecasting, and budgeting.

Although not always required, the attainment of advanced courses and relevant certifications can significantly enhance their skills, knowledge and chances of career advancement.

 

Project Controls Specialist Salary Expectations

A Project Controls Specialist earns an average salary of $77,640 (USD) per year.

This salary can vary depending on factors such as years of experience, industry, level of education, and geographical location.

 

Project Controls Specialist Job Description FAQs

What skills does a Project Controls Specialist need?

Project Controls Specialists need to have strong analytical and problem-solving skills.

They should be proficient in project management tools and methodologies, have a solid understanding of financial management, and possess the ability to manage multiple projects at once.

Excellent communication and interpersonal skills are required to effectively collaborate with project teams and stakeholders.

 

Do Project Controls Specialists need a degree?

Yes, a bachelor’s degree in business, engineering, construction management or a related field is typically required for a Project Controls Specialist role.

Some employers may also prefer candidates with a master’s degree in project management or a related field.

Additionally, professional certifications such as the Project Management Professional (PMP) or Certified Cost Professional (CCP) can be beneficial.

 

What should you look for in a Project Controls Specialist resume?

In a Project Controls Specialist resume, look for a relevant education and experience in project management, particularly in the industry your business operates in.

They should have experience in project scheduling, cost control, and risk management.

Proficiency in project management software such as MS Project or Primavera is often required.

Also, pay attention to their communication and leadership skills.

 

What qualities make a good Project Controls Specialist?

A good Project Controls Specialist is highly organized, meticulous in their work, and has a keen eye for detail.

They are excellent problem solvers who can identify potential issues before they become critical.

Good Project Controls Specialists are effective communicators who can relay complex information in a clear and concise manner to all project stakeholders.

They are also comfortable working in a fast-paced, deadline-driven environment.

 

Is it challenging to hire a Project Controls Specialist?

Hiring a Project Controls Specialist can be challenging due to the specialist nature of the role.

The candidate needs to have a blend of technical skills, industry knowledge, and soft skills such as communication and leadership.

Additionally, they must have a proven track record in effective project control.

To attract top talent, employers may need to offer competitive salaries and benefits, along with opportunities for professional development.

 

Conclusion

So there you have it.

Today, we have revealed the true essence of being a Project Controls Specialist.

And you know what?

It’s not just about managing schedules or budgets.

It’s about orchestrating the successful execution of projects, one step at a time.

With our comprehensive Project Controls Specialist job description template and real-world examples, you’re well equipped to take the next step.

But why stop there?

Dig deeper with our job description generator. It’s your go-to resource for crafting highly-detailed job listings or refining your resume to impress potential employers.

Remember:

Every detail of a project is part of a larger vision.

Let’s construct that vision. Together.