Project Coordinator Job Description [Updated for 2025]

In the fast-paced world of project management, the role of project coordinators is more crucial than ever.

As businesses evolve and projects grow in complexity, the demand for skilled professionals who can plan, oversee, and deliver projects efficiently continues to rise.

But let’s delve deeper: What does a project coordinator truly do?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the intricacies of project coordination,

You’re in the right place.

Today, we introduce a customizable project coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive in.

Project Coordinator Duties and Responsibilities

Project Coordinators are crucial team members who oversee the successful completion of projects.

They assist project managers in coordinating project activities, including communicating with team members, stakeholders, and clients, scheduling meetings, and ensuring project deadlines are met in a timely manner.

Their duties and responsibilities often include:

• Assisting in the development of project plans and objectives to ensure goal attainment within defined parameters
• Coordinating and managing project tasks and deliverables and tracking progress
• Organizing, attending and participating in project meetings and stakeholder meetings
• Preparing necessary presentation materials and reports for meetings
• Ensuring that project deadlines are met and communicating any potential risks or delays
• Providing administrative support as needed and managing project-related paperwork
• Ensuring relevant stakeholders are informed about project status and issues that may impact client relations
• Conducting project review and creating detailed reports for executive staff
• Maintaining and monitoring project plans, project schedules, budgets and expenditures

 

Project Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented, efficient Project Coordinator to contribute to and oversee the execution of our various projects.

The Project Coordinator’s responsibilities include assisting in project planning, risk management, and project documentation, and implementing and maintaining procedures and administrative systems.

Our ideal candidate is an excellent communicator and problem-solver, who can handle multiple tasks and work well under pressure.

 

Responsibilities

• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Make sure that clients’ needs are met as projects evolve
• Help prepare budgets
• Analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project Manager to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Create and maintain comprehensive project documentation, plans and reports

 

Qualifications

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Hands-on experience with project management tools
• BSc in Business Administration or related field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Project Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Project Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,783 minimum to $80,041 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Project Coordinator Do?

Project Coordinators play a crucial role in the planning, execution, and delivery of projects across various sectors.

They are employed in a wide array of industries, including IT, construction, healthcare, and marketing.

They often work under a Project Manager to ensure that all aspects of a project are organized and progress as planned.

Their responsibilities include scheduling meetings, tracking project progress, reporting on deliverables, and managing the flow of communication among team members.

Project Coordinators are also tasked with the coordination and delegation of tasks among the project team, ensuring everyone is clear on their responsibilities and deadlines.

They often assist in the development of project proposals, budgets, and plans.

They are also responsible for ensuring all project documentation is up-to-date and that project standards are adhered to.

A large part of their job involves troubleshooting and problem-solving, which requires them to anticipate potential issues and find effective solutions.

They are crucial in ensuring that project milestones are met and are integral to the successful completion of the project.

Their role requires excellent communication, organization, and problem-solving skills.

 

Project Coordinator Qualifications and Skills

Project Coordinators combine a variety of technical skills, management abilities, and business acumen to guide teams and projects to successful outcomes, including:

• Strong organizational skills to manage multiple tasks, projects, and deadlines simultaneously, ensuring everything progresses smoothly and efficiently.
• Excellent communication skills to act as the point of contact for project information, responding to queries and communicating between various stakeholders such as team members, management, and clients.
• Problem-solving abilities to identify potential issues, troubleshoot unexpected problems, and develop effective solutions to keep the project on track.
• Leadership skills to guide and motivate project teams, fostering a positive work environment that encourages collaboration and maximizes productivity.
• Detail-oriented to monitor project progress, ensure tasks are completed accurately and on time, and maintain comprehensive project documentation.
• Time management skills to create and adhere to schedules, manage deadlines, and prioritize tasks effectively.
• Technical understanding of the project’s subject matter, with the ability to quickly learn and understand new technologies or industries as needed.
• Budgeting skills to manage project resources, monitor expenditures, and contribute to financial planning and forecasting.

 

Project Coordinator Experience Requirements

Project Coordinators typically start their careers with a degree in business management, project management, or a related field.

However, some practical experience is often necessary, and this can be attained through internships or part-time roles in project management, business administration, or other related roles.

Entry-level candidates usually have 1 to 2 years of professional experience, which often includes coordinating smaller scale projects or assisting senior project managers.

Such roles help them to gain familiarity with project management methodologies, tools, and software, as well as develop key skills such as planning, organizing and multitasking.

Those with 2 to 5 years of experience in the field often progress to roles where they are responsible for coordinating larger and more complex projects, or multiple projects concurrently.

At this stage, they might have begun to develop some leadership capabilities and are likely to be proficient in project management software, budgeting, and report writing.

Candidates with more than 5 years of experience are often seasoned Project Coordinators who have demonstrated their ability to successfully manage multiple projects from initiation to completion.

These professionals may have proven leadership experience and are ready to take on more strategic or managerial roles within project management.

They are well-versed in all aspects of project coordination, from resource allocation to risk management and quality control.

 

Project Coordinator Education and Training Requirements

Project Coordinators generally need to have a bachelor’s degree in business, management, or in a related field.

They should possess a solid understanding of project management principles and methodologies.

In addition to a degree, many employers prefer candidates who have certification in project management, such as Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) from the Project Management Institute.

It’s also beneficial for a Project Coordinator to have experience with project management software, such as Microsoft Project, Basecamp, or Asana.

Some roles may require industry-specific knowledge or experience, so additional training or certification in a specific field may be required or preferred.

In addition, soft skills such as excellent communication, problem-solving abilities, and organizational skills are crucial for this role.

Continuing education is also important as project management methodologies and technologies continually evolve.

Thus, the demonstration of commitment to professional development might be highly valued by employers.

 

Project Coordinator Salary Expectations

A Project Coordinator makes an average of $53,676 (USD) per year.

However, the specific salary can vary depending on factors such as experience, the industry in which they’re working, and the location of the job.

 

Project Coordinator Job Description FAQs

What skills does a project coordinator need?

A project coordinator should have excellent organizational and multitasking skills, as they often work on multiple projects at a time.

They should also have strong communication and interpersonal skills to effectively liaise between different teams, stakeholders, and clients.

Additionally, project coordinators should have problem-solving skills to handle any issues that arise during a project’s lifecycle and decision-making skills to prioritize tasks and resources.

 

Do project coordinators need a degree?

Although not strictly required, many employers prefer project coordinators to hold a bachelor’s degree in business administration, project management, or a related field.

Some positions may also prefer candidates with a Project Management Professional (PMP) certification.

However, relevant experience can often offset the lack of formal education.

 

What should you look for in a project coordinator resume?

The first thing to look for in a project coordinator’s resume is their experience in project management.

This includes experience in planning, organizing, and directing projects, as well as coordinating the work of project team members.

Additionally, look for evidence of strong communication skills, problem-solving abilities, and familiarity with project management software.

Any certifications in project management would also be a plus.

 

What qualities make a good project coordinator?

A good project coordinator is detail-oriented and able to handle multiple tasks at once.

They have strong leadership skills and can effectively manage a team.

They are also excellent communicators, capable of conveying information clearly and effectively to various stakeholders.

A good project coordinator is also adaptable, able to adjust plans and strategies as needed to ensure project success.

 

Is it difficult to hire project coordinators?

The challenge of hiring project coordinators can vary depending on the specific requirements of the role.

With the right job description and selection process, it is possible to find a project coordinator with the required skills and experience.

However, it is essential to carefully assess candidates’ organizational, communication, and leadership skills, as these are critical for the role.

 

Conclusion

And that’s the rundown.

We’ve just journeyed through the intricate workings of a project coordinator role.

Surprise, surprise!

It’s not all about managing timelines and resources.

It’s about orchestrating success, one project at a time.

Armed with our comprehensive project coordinator job description template and real-world examples, you’re ready to take the reins.

But why halt your momentum?

Go further with our job description generator. It’s your go-to tool for creating laser-precise job listings or perfecting your resume to a T.

Remember:

Every project is a piece in the grand puzzle.

Let’s assemble that success. Together.

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