Prop and Equipment Manager Job Description [Updated for 2025]

In the world of stage and screen, the importance of a Prop and Equipment Manager is monumental.

As productions grow more elaborate, the demand for individuals skilled in managing, organizing and maintaining a variety of props and equipment escalates.

But what exactly does a Prop and Equipment Manager do?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring director crafting the perfect job profile,
• Or just curious about the behind-the-scenes workings of stage and screen productions,

You’ve come to the right place.

Today, we present a comprehensive Prop and Equipment Manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Prop and Equipment Manager Duties and Responsibilities

Prop and Equipment Managers are responsible for the procurement, maintenance, storage, and coordination of all the props and equipment used in theatrical or film productions.

They ensure every prop is where it needs to be at the right time for each scene.

The duties and responsibilities of a Prop and Equipment Manager include:

• Reading scripts and identifying all the props and equipment needed for the production
• Planning, designing, and constructing props when necessary
• Collaborating with directors, production designers, and other team members to understand specific prop needs
• Working within a budget to purchase or rent props and equipment
• Maintaining an inventory of all props and equipment, ensuring they are in good working condition
• Organizing, storing, and ensuring the right placement of props during rehearsals and live performances or film shoots
• Managing the prop team and coordinating their work during the production
• Ensuring the safety of the props and equipment, and that they meet all regulatory and insurance requirements
• Returning rented props and equipment after the production

 

Prop and Equipment Manager Job Description Template

Job Brief

We are looking for a dedicated Prop and Equipment Manager to manage all elements related to props, set pieces, and equipment used in our productions.

The successful candidate will be responsible for sourcing, maintaining, and organizing all props and equipment required for various productions.

The Prop and Equipment Manager will work closely with the production team to ensure that all props and equipment are safe, in good working condition, and available when needed.

 

Responsibilities

• Coordinate with production team to understand prop and equipment requirements
• Source, acquire, and organize props and equipment necessary for productions
• Maintain a detailed inventory of all props and equipment
• Ensure all props and equipment are safe and in good working condition
• Coordinate with the production team for timely delivery and removal of props and equipment
• Manage the prop and equipment budget effectively
• Oversee the repair, replacement, and maintenance of props and equipment
• Organize and maintain storage areas for props and equipment

 

Qualifications

• Proven work experience as a Prop Manager, Equipment Manager, or similar role in theatre, film, or television production
• Excellent organizational and inventory management skills
• Knowledge of safety regulations regarding props and equipment
• Ability to work effectively under pressure and meet production deadlines
• Strong budgeting and negotiation skills
• High level of creativity and problem-solving ability
• Understanding of the artistic vision and practical needs of a production
• BSc degree in Theater Arts, Production Design or relevant field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Prop and Equipment Manager
• Work Environment: This job primarily operates in a professional theatre or film production environment. This role may require working evenings and weekends, depending on production schedules.
• Reporting Structure: Reports to the Production Manager or Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Prop and Equipment Manager Do?

Prop and Equipment Managers typically work for television shows, movies, theaters, photography studios, or event companies.

They could also work as freelancers for various productions.

Their primary role involves sourcing, managing, and maintaining all the props and equipment required for a particular production or event.

They work closely with the production designer and director to understand the specific needs and themes of the project.

They are responsible for finding or creating props that are accurate to the time period, location, and style of the production.

They also need to ensure all equipment such as lighting, sound, and camera gear are in working order and meet the production’s requirements.

Additionally, they may also be in charge of managing the prop and equipment budget, negotiating with suppliers, and keeping track of all props and equipment during production.

They often work with a team and coordinate with other departments, such as wardrobe and makeup, to ensure consistency in visual elements.

After the production, they are also responsible for returning rented equipment and safely storing props for future use.

Their role is vital for creating an authentic and immersive environment in any visual storytelling medium.

 

Prop and Equipment Manager Qualifications and Skills

A proficient Prop and Equipment Manager should have skills and qualifications that cater to the specific demands of the job, such as:

• Organizational skills to keep track of various props and equipment, ensuring they are ready and in place when needed.
• Detail-oriented abilities to assess the quality and functionality of props and equipment, identifying any damage or issues that need addressing.
• Technical knowledge to understand how different props and equipment work, as well as to conduct basic repairs and maintenance as needed.
• Communication skills to liaise with production staff, directors, and actors, understanding their needs and ensuring the correct props are supplied.
• Problem-solving skills to identify and resolve any issues with props or equipment quickly and efficiently.
• Interpersonal skills to work effectively within a team, coordinating with other departments and roles within a production.
• Physical stamina and ability to lift and move heavy props and equipment when necessary.
• Time management skills to ensure props and equipment are prepared, delivered, and cleared away according to production schedules.

 

Prop and Equipment Manager Experience Requirements

To become a Prop and Equipment Manager, individuals generally need a few years of experience in the film, television, or theater industry, often starting in entry-level positions such as a prop assistant or equipment handler.

Candidates with 1 to 2 years of experience in these roles will have gained valuable on-the-job training in managing props and equipment, including understanding their proper usage, storage, and maintenance.

They may also have experience in sourcing, purchasing, or creating props.

With 3 to 5 years of experience, Prop and Equipment Managers will have developed advanced skills in prop and equipment management.

They often have experience in managing inventory, coordinating with various departments like set design, costume, and special effects, and ensuring safety protocols are followed.

Those with more than 5 years of experience may have worked on large-scale productions or have leadership experience, making them suitable for senior roles or roles managing complex productions.

They are often experienced in budget management, team leadership, and problem-solving during live productions.

It is also beneficial for Prop and Equipment Managers to have experience with different types of productions such as commercials, television series, films, and live theater to understand the specific demands of each medium.

 

Prop and Equipment Manager Education and Training Requirements

Prop and Equipment Managers usually have a bachelor’s degree in theatre arts, film studies, or a related field.

This is where they learn basic knowledge about different types of props, their usage, and how to manage them effectively.

Practical experience is also highly valued in this field, so internships or work experience in theater or film production are often beneficial.

This can provide hands-on experience in props selection, procurement, maintenance, and management.

Certain roles may require specialized training or qualifications.

For instance, if the job involves handling firearms or other types of hazardous equipment, proper safety training and certification would be necessary.

Strong organizational skills, a keen eye for detail, and knowledge of a wide range of historical and contemporary props are also important.

Therefore, workshops, courses, and continual professional development in these areas can be beneficial.

While not required, some Prop and Equipment Managers may also choose to get a master’s degree in fine arts or theater production, which can help in further developing their understanding of the field and enhancing their career prospects.

 

Prop and Equipment Manager Salary Expectations

A Prop and Equipment Manager can expect to earn an average salary of $59,000 (USD) per year.

However, the actual income may vary based on the level of experience, the size and type of the production or event, and the geographic location of the job.

 

Prop and Equipment Manager Job Description FAQs

What skills does a Prop and Equipment Manager need?

Prop and Equipment Managers should possess strong organizational and management skills as they are responsible for managing all props, equipment, and materials.

They should be detail-oriented to ensure all items are readily available and in good condition for use during productions.

Problem-solving skills are also crucial as they may need to source or create specific props or equipment quickly.

 

Do Prop and Equipment Managers need a degree?

While a degree is not strictly necessary for the role, a bachelor’s degree in theatre or stage management could be beneficial.

Most importantly, they need experience in a similar role or in other areas of theatre or film production.

Training on the job is often provided, and they must have a solid understanding of the health and safety protocols.

 

What should you look for in a Prop and Equipment Manager resume?

Experience is crucial in this role, so look for candidates who have previously worked in theatre or film, ideally in a similar role.

Skills in inventory management, logistics, and sourcing are also valuable.

If the production involves specific or unusual props, candidates with experience managing similar items should be given priority.

 

What qualities make a good Prop and Equipment Manager?

A good Prop and Equipment Manager is one who is detail-oriented, resourceful, and organized.

They should have excellent time management skills, be able to work under pressure, and meet tight deadlines.

As they will be working closely with other departments, good communication and teamwork skills are also important.

 

How physically demanding is the role of a Prop and Equipment Manager?

The role can be quite physically demanding as it often involves carrying and moving heavy props and equipment.

Therefore, physical fitness is often a requirement.

Besides, the role may also require them to work long hours, including nights and weekends, especially during productions.

 

Conclusion

And there we have it.

Today, we’ve taken an exclusive look behind the scenes of what it truly means to be a Prop and Equipment Manager.

Surprised?

It’s not just about managing and maintaining props.

It’s about creating immersive experiences, one prop at a time.

With our handy Prop and Equipment Manager job description template and real-world examples, you’re ready to step into the spotlight.

But why limit yourself?

Explore further with our job description generator. It’s your ultimate tool for crafting precise job listings or refining your resume to the finest detail.

Remember:

Every prop is a piece of the bigger story.

Let’s stage that story. Together.

How to Become a Prop and Equipment Manager (Complete Guide)

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