Property Caretakers Job Description [Updated for 2025]

In the fast-paced world of real estate, the role of property caretakers has become increasingly pivotal.

As properties continue to diversify and expand, so does the demand for meticulous individuals who can manage, maintain, and safeguard these physical assets.

But what does a property caretaker truly do?

Whether you are:

• A job seeker trying to understand the depth of this role,
• A property owner scouting for the perfect caretaker,
• Or simply fascinated by the dynamics of property management,

You’ve come to the right place.

Today, we present a comprehensive property caretaker job description template, tailored for effortless posting on job boards or real estate career sites.

Let’s delve right into it.

Property Caretakers Duties and Responsibilities

Property Caretakers are responsible for overseeing and managing the daily operations of a property.

They handle a variety of tasks related to maintenance, security, and operations.

Property Caretakers are primarily responsible for ensuring the property is maintained to the highest standards, with daily duties and responsibilities including:

• Inspecting the property regularly to identify repair and maintenance needs
• Performing minor repairs and maintenance tasks such as plumbing, electrical, and HVAC
• Coordinating with contractors and vendors for major repairs and maintenance
• Ensuring the property’s safety and security systems are in good working condition
• Managing the landscaping and upkeep of outdoor areas
• Cleaning and maintaining common areas, hallways, and individual units
• Responding to tenant complaints and emergencies promptly
• Handling basic administrative tasks such as record-keeping, budgeting, and reporting
• Ensuring the property complies with local laws and regulations

 

Property Caretakers Job Description Template

Job Brief

We are looking for a dedicated Property Caretaker to manage and maintain our properties.

The Property Caretaker’s responsibilities include supervising cleaning and maintenance staff, performing routine inspections, ensuring that safety and security measures are in place, and responding to tenant complaints and requests.

The ideal candidate should possess excellent problem-solving skills, a strong understanding of building maintenance, and the ability to multitask.

Ultimately, a top-notch Property Caretaker will ensure that all properties are kept in a clean, functional, and appealing state to attract and retain tenants.

 

Responsibilities

• Oversee the day-to-day operations of properties.
• Regularly inspect premises to identify issues and necessary repairs.
• Coordinate and manage cleaning and maintenance staff.
• Ensure that safety regulations are adhered to.
• Respond to tenant complaints and requests.
• Maintain an inventory of supplies and equipment.
• Oversee the landscaping and upkeep of outdoor areas.
• Coordinate with third-party contractors for specialized maintenance or repairs.
• Keep records of income, expenses, signed leases, complaints, maintenance, etc.

 

Qualifications

• Proven experience as a Property Caretaker or similar role.
• Knowledge of building maintenance and landscaping.
• Understanding of safety regulations in property management.
• Excellent problem-solving and communication skills.
• Ability to handle emergencies and stressful situations professionally.
• High school diploma or equivalent; certification in property management or relevant field is a plus.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Training and development opportunities

 

Additional Information

• Job Title: Property Caretaker
• Work Environment: This position requires on-site work at various properties. Some travel may be needed for property inspections and meetings.
• Reporting Structure: Reports to the Property Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Property Caretakers Do?

Property Caretakers, also known as Property Managers or Estate Managers, typically work for private property owners, real estate companies, or property management firms.

They can also be self-employed, managing multiple properties for different clients.

They are responsible for the maintenance and upkeep of properties, which could include residential homes, commercial properties, or estates.

Their work often involves lawn maintenance, gardening, minor repairs, and general cleaning tasks to ensure the property remains in good condition.

Property Caretakers also perform routine inspections to identify potential issues or damages that need attention.

They may coordinate with professionals like plumbers, electricians, and carpenters to handle more complex repairs or maintenance tasks.

In some cases, they may also be responsible for the security of the property, ensuring all doors and windows are securely locked, and any security systems are fully operational.

Property Caretakers also handle tenant-related duties in case of rental properties.

This includes showing the property to prospective tenants, collecting rent, resolving tenant complaints, and coordinating property move-outs and move-ins.

Furthermore, they keep accurate records of all activities related to the property such as maintenance tasks, inspections, and payments, and provide these reports to the property owner on a regular basis.

The ultimate goal of a Property Caretaker is to ensure the property retains its value and fulfills the needs of the owner or tenants.

 

Property Caretakers Qualifications and Skills

Property Caretakers are responsible for maintaining the condition of a property, ensuring all aspects are in a good working order.

The skills and qualifications required for this role include:

• Good practical skills for carrying out minor repairs and maintenance tasks such as painting, plumbing, and gardening work.
• Strong organizational skills to manage regular maintenance schedules and ensure all areas of the property are cared for efficiently.
• Problem-solving abilities to identify potential issues and implement solutions to prevent any lasting damage.
• Physical fitness and stamina to perform labor-intensive tasks and work for extended periods.
• Communication skills to liaise with property owners and report any major issues or necessary renovations.
• Ability to work independently and make informed decisions about the upkeep of the property.
• Knowledge of safety regulations and procedures to ensure all maintenance and repair work is carried out safely.

 

Property Caretakers Experience Requirements

Entry-level property caretakers often have 1 to 2 years of experience, typically gained through part-time or internship roles in property management or related fields such as real estate, maintenance, or janitorial services.

Candidates might also gain relevant experience by performing tasks such as landscape maintenance, housekeeping, or even through DIY home repairs, which can provide a practical understanding of the role’s demands.

Property caretakers with more than 3 years of experience typically have a broader skill set, often developed in roles such as maintenance supervisor, building inspector, or facility manager.

They would also likely have more experience dealing with the administrative side of property management, such as liaising with landlords and tenants, managing contracts, and handling emergency situations.

Property caretakers with over 5 years of experience are often ready for a more managerial role, such as property manager or building superintendent.

They would have gained in-depth knowledge of building codes and regulations, as well as developed strong leadership, problem-solving and communication skills.

They may also have some experience managing a team of maintenance workers or contractors.

 

Property Caretakers Education and Training Requirements

Property Caretakers typically require at least a high school diploma or equivalent.

However, many employers prefer candidates with post-secondary education in a related field such as facility management, property maintenance, or a trade school certificate.

This role often requires hands-on experience, so many caretakers start out in entry-level roles such as maintenance workers, groundskeepers, or janitors to learn the necessary skills.

Although not mandatory, certification courses in property and facility management offered by organizations like the International Facility Management Association (IFMA) or the Building Owners and Managers Association (BOMA) can be beneficial for those seeking advancement in this field.

In addition to formal education and training, property caretakers should possess a broad range of skills including basic repair, gardening, plumbing, and electrical knowledge.

They should also have excellent problem-solving abilities, good physical health, and strong customer service skills.

Some states may require property caretakers to hold a license, especially if they handle tasks such as applying pesticides or performing specialized maintenance services.

These licensing requirements vary by state.

Continuing education is important in this profession to stay updated with new maintenance techniques and safety regulations.

Many caretakers also receive on-the-job training to learn about the specific needs and operations of the property they will be managing.

 

Property Caretakers Salary Expectations

The average salary for a Property Caretaker is around $31,000 (USD) per year.

However, the specific earnings can differ greatly based on factors such as the size and location of the property, the range of responsibilities involved, and the individual’s experience and qualifications in property management.

 

Property Caretakers Job Description FAQs

What skills does a property caretaker need?

Property Caretakers should have good practical skills to carry out minor repair work.

They should also be reliable, trustworthy, and have strong organizational skills to maintain a routine schedule for property maintenance.

Good communication skills are also needed to effectively liaise with property owners and other service providers.

 

Do property caretakers need any specific qualifications?

No specific qualifications are generally required for a property caretaker.

However, some employers may require a high school diploma or equivalent.

Previous experience in caretaking, cleaning, or maintenance roles can be beneficial.

Some caretakers might also need a driving license, depending on the property location and duties.

 

What should you look for in a property caretaker resume?

A property caretaker’s resume should indicate experience in maintenance, cleaning, or related fields.

Look for proven skills in carrying out minor repair work, maintaining grounds, and dealing with emergencies.

Any experience of managing contractors or liaising with professional service providers could also be beneficial.

Check for references that can attest to the candidate’s reliability and trustworthiness.

 

What qualities make a good property caretaker?

A good property caretaker is reliable, proactive, and attentive to detail.

They should be able to spot potential problems before they develop into major issues and take the necessary steps to address them.

Good caretakers are also trustworthy, as they may have access to property when the owners are not present.

Being physically fit can also be a useful quality, as the role often involves manual work.

 

How do property caretakers handle emergencies?

Property Caretakers should be able to react promptly and effectively in the event of an emergency.

This could involve anything from dealing with a burst pipe to responding to a security alarm.

Caretakers may also be responsible for contacting the relevant professional services and coordinating their response, as well as informing the property owner about the situation.

 

Conclusion

And there you have it.

Today, we have unveiled the true essence of being a property caretaker.

Surprising, isn’t it?

It’s not just about keeping things neat and tidy.

It’s about safeguarding homes, managing real estate assets, and ensuring peace of mind, one property at a time.

Armed with our definitive property caretaker job description template and authentic examples, you’re ready to make your next move.

But why limit yourself?

Explore further with our job description generator. It’s your guiding tool for creating precision-crafted job listings or refining your resume to its utmost potential.

Remember:

Each property task undertaken contributes to the bigger picture.

Let’s secure that future. Together.

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