Property Maintenance Coordinator Job Description [Updated for 2025]

In the dynamic world of real estate, the role of Property Maintenance Coordinator is becoming increasingly crucial.

As properties age and evolve, the demand for skilled individuals who can manage, optimize, and maintain these properties grows stronger.

But let’s dig deeper: What’s truly expected from a Property Maintenance Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the intricacies of property maintenance coordination,

You’re in the right place.

Today, we present a tailor-made Property Maintenance Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Property Maintenance Coordinator Duties and Responsibilities

Property Maintenance Coordinators are responsible for overseeing and managing the maintenance and repair activities of commercial and residential properties.

They serve as the liaison between property owners, tenants, and contractors to ensure properties are well-maintained and functional.

Their duties and responsibilities include:

• Coordinating routine maintenance tasks for properties such as landscaping, cleaning, and repairs
• Inspecting properties regularly to identify and resolve maintenance issues
• Creating and implementing maintenance policies and procedures
• Organizing and overseeing property renovations and upgrades
• Maintaining a record of all maintenance and repair work done on the property
• Managing relationships with contractors and service providers
• Ensuring that all maintenance activities are in compliance with safety standards and regulations
• Responding to emergency maintenance requests promptly
• Assisting in budget preparation for property maintenance
• Coordinating with tenants to schedule maintenance and repair work

 

Property Maintenance Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented Property Maintenance Coordinator to manage, direct, and implement various tasks related to the maintenance and repair of our properties.

The Property Maintenance Coordinator’s responsibilities include communicating with tenants and owners, hiring and supervising maintenance staff, and ensuring that property repair needs are met.

Our ideal candidate will have a strong understanding of facilities management, excellent problem-solving skills, and the ability to multitask.

The role of a Property Maintenance Coordinator is to ensure that our properties are in excellent condition and provide a suitable living or working environment for our tenants.

 

Responsibilities

• Coordinate and manage maintenance and repair projects for various properties.
• Communicate with tenants to identify repair and maintenance needs.
• Hire, train and supervise maintenance staff.
• Ensure compliance with safety standards and regulations.
• Prepare and maintain records of all maintenance and repair work.
• Manage property-related expenses and work within budgetary limits.
• Conduct regular inspections to ensure properties are in good condition.
• Work closely with property management to develop and implement maintenance policies and procedures.

 

Qualifications

• Proven experience as a Property Maintenance Coordinator or similar role.
• Strong knowledge of property maintenance and repair.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficient in the use of property management software.
• Ability to work under pressure and meet deadlines.
• High school diploma or equivalent. A degree in facilities management or a related field is preferred.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Property Maintenance Coordinator
• Work Environment: This role involves both office work and fieldwork. Some travel may be required to visit properties and coordinate with maintenance teams.
• Reporting Structure: Reports to the Property Manager or Director of Property Management.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Property Maintenance Coordinator Do?

Property Maintenance Coordinators work in a variety of settings, such as property management companies, real estate agencies, or residential communities.

Their main role is to coordinate and oversee the maintenance, repair, and improvement operations of properties to ensure they are in good condition and meet safety standards.

They often serve as the primary point of contact for tenants or property owners, resolving their complaints and handling their requests concerning property maintenance issues.

Property Maintenance Coordinators are also responsible for scheduling and supervising repair and maintenance work done by technicians, contractors, or other service personnel.

They have to ensure that the work is completed on time, within budget, and to the satisfaction of all parties involved.

Moreover, they frequently conduct property inspections to assess the condition of the properties and identify any potential issues that need to be addressed.

They may also be involved in budgeting and cost estimation for maintenance activities.

It is also part of their job to keep maintenance records and reports, and to ensure compliance with local laws and regulations regarding property maintenance and safety.

They may also assist in negotiating contracts with service providers and suppliers.

Property Maintenance Coordinators play a crucial role in maintaining the value and livability of properties, and their work is essential to the satisfaction of tenants and property owners.

 

Property Maintenance Coordinator Qualifications and Skills

A proficient Property Maintenance Coordinator must possess a variety of skills and qualifications that align with the job description, such as:

• Strong organizational and time-management skills to efficiently handle multiple tasks and maintenance schedules.
• Technical knowledge of building systems and maintenance procedures to effectively manage and oversee repairs and routine maintenance.
• Interpersonal skills for building productive relationships with property owners, tenants, and service providers.
• Problem-solving skills to promptly identify and address property-related issues and emergencies.
• Excellent communication skills to accurately convey maintenance requirements and schedules to property owners, tenants, and maintenance personnel, and to liaise effectively between all parties.
• Customer service skills to promptly respond to maintenance requests and complaints, ensuring tenant satisfaction.
• Proficiency in property management software to manage work orders, schedule maintenance tasks, and maintain updated property records.
• Knowledge of health and safety regulations to ensure all properties comply with standards and that all maintenance work is performed in a safe manner.

 

Property Maintenance Coordinator Experience Requirements

For entry-level positions as a Property Maintenance Coordinator, candidates typically need at least 1 to 2 years of experience in a related field such as property management, facilities management, or real estate.

This experience may be gained through internships, part-time roles, or on-the-job training.

In these initial roles, professionals often learn to coordinate routine maintenance tasks, handle property-related issues, and liaise with property owners and tenants.

An understanding of basic property laws and regulations is also essential at this stage.

Candidates with over 3 years of experience often have a deeper understanding of property management and maintenance.

They have honed their skills in handling more complex maintenance issues, coordinating with contractors and vendors, and managing property inspections.

Those with over 5 years of experience are usually well-versed in all aspects of property maintenance coordination.

They may have experience in supervising maintenance staff, developing and managing budgets, and handling emergency maintenance situations.

At this level, candidates may also have leadership experience and could be ready to take on managerial roles within a property management team.

No matter the level of experience, a successful Property Maintenance Coordinator should have excellent organizational and communication skills, as well as a thorough understanding of property maintenance principles and regulations.

 

Property Maintenance Coordinator Education and Training Requirements

Property Maintenance Coordinators typically require a high school diploma or equivalent, although an associate’s or bachelor’s degree in business management, property management, or a related field can be beneficial.

They should possess extensive experience in property maintenance, with some roles requiring a specific number of years in a supervisory or coordinator position.

Knowledge in areas such as electrical systems, carpentry, plumbing, and HVAC are usually required, with some employers preferring candidates to have professional certificates in these fields.

Additional licenses such as a Building Operator Certification (BOC) or Certified Property Manager (CPM) certification can prove advantageous, demonstrating specialized knowledge and commitment to the role.

The role also requires excellent organizational and communication skills, as well as familiarity with property management software.

Ongoing training is often necessary to keep up with the latest property maintenance standards and regulations.

 

Property Maintenance Coordinator Salary Expectations

A Property Maintenance Coordinator earns an average salary of $47,900 (USD) per year.

The actual earnings may fluctuate based on factors such as experience, geographical location, and the size of the property or portfolio they are managing.

 

Property Maintenance Coordinator Job Description FAQs

What skills does a Property Maintenance Coordinator need?

A Property Maintenance Coordinator should have good organizational and administrative skills as they are often required to manage multiple tasks simultaneously.

They should have excellent communication skills, as this role involves coordinating with tenants, landlords, and maintenance staff.

Basic knowledge of property maintenance and repair is also important in order to understand and prioritize maintenance needs.

 

Do Property Maintenance Coordinators need a degree?

While a degree is not always required, having a degree in Real Estate, Facility Management, Business Administration or a related field can be advantageous.

Often, employers value practical experience in property management or maintenance coordination over formal education.

However, certain certifications, like a Certified Manager of Maintenance (CMM), can be beneficial in this role.

 

What should you look for in a Property Maintenance Coordinator resume?

Look for a solid background in facility or property management.

Experience with customer service, contractor management, or project management can also be beneficial.

Proficiency in related software, like property management systems, can be a plus.

Any certifications related to property maintenance or management should also be highlighted.

 

What qualities make a good Property Maintenance Coordinator?

A good Property Maintenance Coordinator should be detail-oriented to effectively manage multiple maintenance projects and requests.

They should have excellent communication skills to liaise between property owners, tenants, and maintenance teams.

They should also be good problem-solvers, able to identify and address maintenance issues quickly and efficiently.

 

What are the daily duties of a Property Maintenance Coordinator?

On a typical day, a Property Maintenance Coordinator may start by checking emails and voicemails for any urgent maintenance requests or issues.

They will then schedule and coordinate maintenance workers for various tasks or repairs.

They may need to inspect properties to assess the need for maintenance or to check the quality of completed work.

Additionally, they might spend time communicating with property owners about ongoing maintenance issues or updates.

 

Conclusion

And there you have it.

Today, we’ve given you a behind-the-scenes look at what it truly means to be a Property Maintenance Coordinator.

And guess what?

It’s not just about fixing things.

It’s about safeguarding properties and enhancing living conditions, one maintenance task at a time.

With our go-to Property Maintenance Coordinator job description template and real-world examples, you’re ready to step into action.

But why stop there?

Dig deeper with our job description generator. It’s your ultimate tool for creating detailed job listings or refining your resume to perfection.

Remember:

Every maintenance task contributes to a bigger, better property environment.

Let’s build a safer, more comfortable world. Together.

How to Become a Property Maintenance Coordinator (Complete Guide)

Never Bored at Work Again: Enjoyable Jobs That Also Pay Well

Daring to Earn: The Appeal of the World’s Most Dangerous Jobs

What’s Hot in the Work World: Trending Jobs to Watch

The Dark Side of the Workforce: Jobs with Heartbreakingly Low Pay