Property Maintenance Manager Job Description [Updated for 2025]

In the modern world of property management, the need for effective Property Maintenance Managers is more important than ever.

As buildings age and technologies advance, the demand for proficient professionals who can manage, maintain, and preserve our physical infrastructures grows.

But let’s delve deeper: What’s genuinely expected from a Property Maintenance Manager?

Whether you are:

• A job seeker trying to comprehend the true nature of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the complexities of property maintenance management,

You’re in the right place.

Today, we present a customizable Property Maintenance Manager job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Property Maintenance Manager Duties and Responsibilities

Property Maintenance Managers are responsible for the maintenance and repair of residential and commercial properties.

They ensure that the buildings and their facilities are in good working order, in compliance with health and safety regulations, and aesthetically pleasing.

Property Maintenance Managers have the following duties and responsibilities:

• Plan, schedule and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties
• Inspect buildings, sites and equipment for needed repair and maintenance work
• Respond to emergency calls for maintenance
• Manage and oversee physical plant operations including HVAC, electrical, plumbing, and fire protection systems
• Conduct periodic inspections to ensure compliance with health and safety regulations
• Prepare and administer contracts for provision of property services such as cleaning, maintenance and security services
• Develop and implement a preventive maintenance program; plan for long-term infrastructure needs
• Manage relationships with contractors and service providers
• Supervise, coordinate, and ensure the efficiency of maintenance staff
• Prepare and track property budget, and ensure expenditures are within budgetary limits
• Ensure efficient use of department resources, including personnel, materials, and equipment

 

Property Maintenance Manager Job Description Template

Job Brief

We are seeking a meticulous and responsible Property Maintenance Manager to oversee the maintenance and repair operations of our properties.

The Property Maintenance Manager is expected to maintain the buildings and grounds in top condition, ensuring compliance with all safety standards and up-to-date with all repairs and maintenance.

Our ideal candidate is resourceful, operates effectively with little or no supervision and ensures all maintenance services are done efficiently and effectively.

 

Responsibilities

• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting

 

Qualifications

• Proven experience as a property manager or maintenance manager
• Solid understanding of technical aspects of plumbing, carpentry, electrical systems etc.
• Working knowledge of facilities machines and equipment
• Ability to keep track of and report on activity
• Excellent communication and leadership skills
• BSc/BA in facility management, engineering, business administration or relevant field
• Relevant professional qualification (e.g. CFM) will be an advantage

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Property Maintenance Manager
• Work Environment: This role requires on-site presence at various properties. Some travel may be required.
• Reporting Structure: Reports to the Property Management Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Property Maintenance Manager Do?

Property Maintenance Managers are responsible for maintaining the condition and functionality of a property.

This includes commercial properties, residential buildings, or multiple properties in a real estate portfolio.

They handle a wide variety of tasks, including the inspection of properties to assess any potential repairs, dealing with emergency maintenance issues, and ensuring the property complies with health and safety regulations.

Property Maintenance Managers also coordinate with contractors or in-house staff to perform routine maintenance and repair work, such as plumbing, electrical, and HVAC system maintenance.

They may also oversee landscaping and cleaning activities.

They may also be involved in budgeting for property maintenance and repair costs, as well as handling tenants’ complaints and requests in a timely and professional manner.

In some cases, Property Maintenance Managers may also be required to manage a team of maintenance workers, training them, scheduling their work, and ensuring they adhere to the property’s maintenance policies and standards.

 

Property Maintenance Manager Qualifications and Skills

A proficient Property Maintenance Manager should have the qualifications and skills that align with the demands of the role, including:

• Experience in property maintenance, repair, and renovation to ensure the property is always in the best possible condition.
• Knowledge of building systems such as HVAC, plumbing, and electrical systems to manage and coordinate necessary repairs and maintenance.
• Project management skills to oversee and manage various maintenance and renovation projects concurrently.
• Strong interpersonal and communication skills to liaise with tenants, maintenance staff, contractors and property owners, ensuring all parties are informed and satisfied.
• Problem-solving skills to quickly and effectively address any maintenance issues that may arise, and to develop preventative maintenance strategies.
• Proficiency in budgeting and financial management, as the role may require managing budgets, negotiating contracts, and controlling costs.
• Ability to comply with all local, state, and federal regulations regarding property maintenance and safety.
• Computer literacy to use property management software for record-keeping, scheduling, and communication.

 

Property Maintenance Manager Experience Requirements

Candidates for a Property Maintenance Manager role typically need a minimum of 5 years of experience in a maintenance position, with at least 2 to 3 years in a supervisory or managerial role.

This is because the role often requires overseeing a team of maintenance workers and coordinating with contractors, so prior leadership experience is essential.

Their experience usually comes from roles such as a Maintenance Technician, Maintenance Supervisor, or Facility Manager, where they learn the fundamentals of property maintenance, including plumbing, electrical systems, carpentry, and HVAC systems.

In addition to technical skills, Property Maintenance Managers must also have a solid understanding of budget management, as they are often responsible for developing and maintaining the property’s maintenance budget.

Those with more than 7 years of experience often have a deep knowledge of property management laws and regulations, and experience in dealing with emergencies and unexpected maintenance issues.

Candidates with more than 10 years of experience in the field often have extensive leadership experience, and are equipped to handle multi-property portfolios, large-scale renovations, and complex maintenance projects.

They may also have experience in strategic planning and property evaluation, making them suitable for senior or executive-level roles.

 

Property Maintenance Manager Education and Training Requirements

Property Maintenance Managers typically require a high school diploma or equivalent education.

They often gain their skills through on-the-job experience, though some may have formal education in fields like facilities management, business administration, or property management.

Many employers prefer Property Maintenance Managers to have previous experience in maintenance, repair, or other related fields.

This experience often provides them with the practical skills necessary for the role, such as understanding plumbing, electrical systems, and HVAC systems.

Certifications are not typically required, but they can provide an advantage in the job market.

The National Apartment Association, for example, offers a Certificate for Apartment Maintenance Technicians (CAMT).

Additionally, because this role often involves interaction with tenants and other employees, strong communication and customer service skills are beneficial.

Many Property Maintenance Managers also need to be familiar with property regulations and building codes.

For those looking to progress in their careers, a bachelor’s degree in a related field, such as business administration, can be useful.

This can help Property Maintenance Managers to move into more strategic roles, overseeing larger portfolios of properties and managing teams.

 

Property Maintenance Manager Salary Expectations

The average salary for a Property Maintenance Manager is around $60,877 (USD) per year.

However, the actual salary may vary depending on factors such as the individual’s level of experience, the location of the property, and the size and budget of the employing company.

 

Property Maintenance Manager Job Description FAQs

What skills does a Property Maintenance Manager need?

Property Maintenance Managers should have excellent problem-solving and decision-making skills to handle unexpected situations effectively.

They should be familiar with various building systems like HVAC, plumbing, and electrical.

They should possess good communication and leadership skills to supervise their team and coordinate with tenants or property owners.

Organizational skills and the ability to multitask are also essential in this role.

 

Do Property Maintenance Managers need a degree?

While not always necessary, a bachelor’s degree in facility management, engineering, construction, or a related field is often beneficial.

However, substantial experience in property maintenance, including supervisory roles, can offset the need for a degree.

Certification from recognized bodies like the Institute of Real Estate Management (IREM) or the National Apartment Association (NAA) can be advantageous.

 

What should you look for in a Property Maintenance Manager’s resume?

Look for a blend of formal education and practical experience in maintenance roles.

A good Property Maintenance Manager will have experience with building systems and property maintenance, and ideally some supervisory experience.

Other key elements to look for include problem-solving abilities, customer service skills, and knowledge of safety regulations and building codes.

 

What qualities make a good Property Maintenance Manager?

A good Property Maintenance Manager is proactive, able to anticipate and prevent potential issues before they escalate.

They should be skilled communicators, able to liaise with tenants, property owners, and maintenance teams effectively.

The role requires strong leadership skills, the ability to make quick decisions, and a thorough understanding of building maintenance and systems.

 

Is it difficult to hire a Property Maintenance Manager?

Hiring a Property Maintenance Manager can be challenging due to the wide range of skills required for the role.

The ideal candidate should have a blend of technical knowledge, management skills, and excellent communication abilities.

It may take time to find a candidate who has the right balance of these qualities and the necessary experience.

 

Conclusion

And there we have it.

Today, we’ve shone the spotlight on what it truly takes to be a Property Maintenance Manager.

Surprise, surprise?

It’s not all about fixing broken things.

It’s about sculpting the structural future, one property repair or upgrade at a time.

Armed with our trusty Property Maintenance Manager job description template and true-to-life examples, you’re ready to embark on your journey.

But why end your quest here?

Plunge into more detail with our job description generator. It’s your one-stop tool for creating meticulously detailed job listings or for honing your resume to perfection.

Keep this in mind:

Every property fix or upgrade is a part of a larger masterpiece.

Let’s shape that future. Together.

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