Property Site Manager Job Description [Updated for 2025]

In the contemporary real estate industry, the role of property site managers has never been more crucial.

As the industry evolves, the demand for proficient individuals who can effectively oversee, enhance, and safeguard our physical properties continues to grow.

But let’s delve deeper: What’s truly expected from a property site manager?

Whether you are:

A job seeker trying to understand the core responsibilities of this role,
A hiring manager outlining the perfect candidate,
Or simply interested in the intricate aspects of property site management,

You’re in the right place.

Today, we present a customizable property site manager job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Contents show

Property Site Manager Duties and Responsibilities

Property Site Managers are responsible for managing the day-to-day operations of a property, including maintenance, tenant relations, and financial activities.

They play a crucial role in ensuring the property retains its value and generates income.

Their duties and responsibilities include:

Inspecting property units regularly to ensure they meet safety, occupancy and health standards
Managing and supervising maintenance and repair work, including arranging for contractors or maintenance staff to fix issues
Screening potential tenants, conducting background checks and reviewing rental applications
Maintaining positive relationships with tenants, resolving tenant complaints and enforcing property rules
Overseeing rent collection, managing property finances and ensuring timely payment of property expenses
Updating and maintaining records of income, expenses, signed leases, complaints, maintenance, and repairs
Marketing available properties, organizing and conducting property showings
Monitoring and managing property risk, ensuring all properties are properly insured

Property Site Manager Job Description Template

Job Brief

We are seeking a professional and customer-focused Property Site Manager to oversee the daily operations of our properties.

The Property Site Manager will be responsible for maintaining property rentals, marketing and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.

Our ideal candidate has an understanding of all aspects of property management, excellent communication skills and the ability to maintain good relationships with tenants and property owners.

Ultimately, the Property Site Manager will ensure our properties are well-maintained, fully rented and compliant with all regulations.

Responsibilities

Manage all aspects of assigned properties
Attract tenants by advertising vacancies, obtain referrals from current tenants, explain advantages of location and services, and show units
Negotiate lease/contracts with contractors in a timely and reliable manner
Collect receivable accounts and handle operating expenses
Develop and manage annual budgets by forecasting requirements and analyzing variances, data and trends
Maintain property by addressing tenant complaints, completing repairs, hiring and supervising maintenance staff, and enforcing rules of occupancy
Coordinate with maintenance team to ensure the timely resolution of repair issues
Ensure properties adhere to local and federal regulations

Qualifications

Proven work experience as property manager
Fully understanding property management and its financial aspects
In depth knowledge of all rules and regulations surrounding property management
Competency in MS Office and relevant databases and software
Customer focus and bottom-line orientation
Interpersonal savvy with strong communication and presentation skills
Well organized with excellent time management skills
Valid real estate agent/broker license

Benefits

401(k)
Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities

Additional Information

Job Title: Property Site Manager
Work Environment: Office setting and on-site locations. Regular property visits and inspections will be required.
Reporting Structure: Reports to the Property Management Director.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $45,000 minimum to $75,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does a Property Site Manager Do?

Property Site Managers, also known as Property Managers or Real Estate Managers, are primarily responsible for the management of real estate properties, often on behalf of property owners.

They oversee the day-to-day operations of properties, including apartment complexes, office buildings, or commercial retail spaces.

Their duties include ensuring the properties are maintained effectively and are in good condition.

This includes dealing with repairs, landscaping, and cleanliness.

Property Site Managers often also manage financial operations, such as collecting rent, managing the property’s budget, and keeping track of all income and expenses.

They may also be involved in negotiating leases, setting rental rates, and ensuring rent payments are made on time.

On the tenant side, Property Site Managers may handle tenant complaints, enforce property rules and regulations, and even deal with eviction proceedings when necessary.

Often working directly with owners, they provide regular updates on the property’s status and financials, and may also recommend and supervise renovation projects to improve the property’s value.

Property Site Manager Qualifications and Skills

A proficient Property Site Manager should possess a combination of technical knowledge, management skills, and a strong understanding of the real estate industry, such as:

Strong management skills to effectively coordinate maintenance, security, and other on-site staff and contractors.
Technical knowledge of property systems, including electrical, plumbing, and HVAC, to ensure all systems are properly maintained and safe for use.
Strong interpersonal skills to build relationships with tenants, resolve disputes, and provide excellent customer service.
A keen understanding of real estate laws and regulations to ensure all operations are legal and ethical.
Excellent problem-solving skills to address and resolve any issues related to the property or tenants.
Financial acumen to manage budgets, analyze profitability, and ensure the property’s financial success.
Strong communication skills to effectively liaise with owners, tenants, and staff, and to present reports and updates as required.
Organizational skills to manage multiple tasks, such as maintenance schedules, tenant requests, and lease agreements.

Property Site Manager Experience Requirements

Entry-level Property Site Managers may have 1 to 2 years of experience, often gathered through an internship, part-time role or an assistant position in property management.

They can also gain experience in related roles such as Leasing Consultant, Property Assistant, or Facilities Coordinator.

Candidates with more than 3 years of experience typically have developed their skills in property management, tenant relations, and property maintenance.

They often have their start in Assistant Property Manager roles or equivalent positions where they learn the ropes of managing a property site.

Those with more than 5 years of experience are generally considered seasoned Property Site Managers.

They usually have a track record of managing multiple properties or large complexes and may have some experience in strategic planning, budgeting, and team leadership.

They may be prepared for higher management or regional manager roles in property management.

Furthermore, a license or certification in property management, such as Certified Property Manager (CPM) or Residential Management Professional (RMP), is often desirable for more senior positions.

Also, a deep understanding of property laws and regulations is a vital requirement at all levels.

Property Site Manager Education and Training Requirements

Property Site Managers usually have a bachelor’s degree in business administration, real estate, or a related field.

They must have a strong understanding of property management, budgeting, and property law.

Additional knowledge in facilities management and customer service is often beneficial.

In some cases, particularly for those managing large commercial properties, employers may prefer candidates with a master’s degree in business administration or a related field.

Most states require Property Site Managers to obtain a real estate or property management license.

The requirements for licensure vary by state but generally require a certain amount of experience and passing an exam.

Some Property Site Managers may also opt to earn professional certifications like the Certified Property Manager (CPM) or Residential Management Professional (RMP) to demonstrate their skills and commitment to the profession.

Continuing education is essential for Property Site Managers to keep up with changes in property laws, trends in property management, and advances in property management software.

Property Site Manager Salary Expectations

A Property Site Manager can expect to earn an average salary of $59,660 (USD) per year.

However, the actual earnings can greatly differ based on factors such as the size of the property, location, years of experience in the field, and the company employing the manager.

Property Site Manager Job Description FAQs

What skills does a Property Site Manager need?

Property Site Managers should possess excellent organizational and communication skills, as they will often be juggling multiple tasks and need to communicate with tenants, landlords, and possibly maintenance teams.

They should have a good understanding of the real estate market and property laws.

Basic accounting skills can also be beneficial as they often manage rental income and property expenses.

Do Property Site Managers need a degree?

While a degree is not always required, having a degree in real estate, business administration, public administration, or a related field can be advantageous.

Some companies may also require Property Site Managers to possess a real estate license.

Experience in property management or real estate can also be valuable in this role.

What should you look for in a Property Site Manager resume?

When reviewing a Property Site Manager resume, check for a background in property management or real estate, as well as any relevant certifications or licenses.

Experience in customer service or management can also be beneficial.

Also look for evidence of organizational skills, multitasking, and problem-solving abilities.

What qualities make a good Property Site Manager?

A good Property Site Manager is highly organized, able to multitask, and has excellent communication skills.

They should be comfortable dealing with people, as they will often be interacting with tenants, landlords, and maintenance staff.

They should also be proactive in addressing property issues and be able to problem solve effectively.

Is it challenging to hire Property Site Managers?

Hiring Property Site Managers can be challenging due to the range of skills needed for the role.

It’s important to find candidates who not only have experience and knowledge in real estate, but also possess strong management, customer service, and problem-solving skills.

Offering competitive salaries, professional development opportunities, and a supportive work environment can help attract top candidates.

Conclusion

And so, there it is.

Today, we’ve given you an insider’s look at the true essence of being a Property Site Manager.

Surprise, surprise?

It’s not just about managing properties.

It’s about shaping the urban landscape, one property at a time.

With our comprehensive Property Site Manager job description template and real-world examples, you’re ready to take the leap.

But why hold back?

Dig deeper with our job description generator. It’s your go-to resource for creating precise job listings or polishing your resume to perfection.

Remember:

Every property is a piece of the larger community.

Let’s construct that future. Together.

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Property Site Manager Job Description [Updated for 2025]

Property Site Manager Duties and Responsibilities