Real Estate Transaction Coordinator Job Description [Updated for 2025]

In the world of property transactions, the role of a real estate transaction coordinator is increasingly essential.

As the real estate market evolves, the demand for skilled professionals who can streamline and secure property transactions grows stronger.

But what exactly is expected from a real estate transaction coordinator?

Whether you are:

• A job seeker looking to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the dynamics of real estate transactions,

You’ve come to the right place.

Today, we present a customizable real estate transaction coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive straight in.

Real Estate Transaction Coordinator Duties and Responsibilities

Real Estate Transaction Coordinators play a vital role in the real estate sales process.

They manage all the details of a real estate transaction, ensuring all parties are informed of progress and requirements.

Their duties and responsibilities include:

• Managing all administrative aspects of real estate transactions, from initiation to closure
• Overseeing client files and transaction documents, ensuring all necessary information is present
• Coordinating and scheduling inspections, appraisals, and other appointments related to the transaction
• Communicating with clients, real estate agents, lenders, and others involved in the transaction
• Keeping all parties updated on the transaction progress, including any changes or potential delays
• Ensuring compliance with legal and organizational standards and procedures
• Preparing and submitting necessary paperwork and documents related to the transaction
• Resolving any problems or issues that may arise during the transaction process
• Coordinating the closing process, ensuring all documents are signed and funds are transferred correctly

 

Real Estate Transaction Coordinator Job Description Template

Job Brief

We are searching for a diligent real estate transaction coordinator to join our well-established real estate team.

The successful candidate will be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale.

Your primary duties will include maintaining client files, administrating contracts, and communicating with clients, lenders, brokers, and title companies.

Our ideal candidate possesses exceptional organizational skills, a keen attention to detail, and a passion for meeting and exceeding objectives.

 

Responsibilities

• Manage all aspects of real estate transactions process from processing sales and purchase agreements to closing transactions.
• Work closely with clients, real estate agents, lenders, title and escrow officers, and real estate attorneys to ensure smooth transactions.
• Ensure all transactions comply with legal and financial requirements.
• Maintain accurate and compliant files for all transactions.
• Understand the contracts and summarize important terms, conditions, and closing dates.
• Coordinate property inspections, assist with the negotiation of repairs, and ensure a smooth closing process.
• Manage administrative tasks such as data entry and updating records.
• Provide regular updates to clients, agents, lenders, and other parties involved.

 

Qualifications

• Proven work experience as a real estate transaction coordinator or similar role.
• Knowledge of real estate industry and transaction process.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to multitask and prioritize to manage all projects effectively.
• Proficiency in real estate software and MS Office.
• Real Estate License or willingness to obtain one.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Real Estate Transaction Coordinator
• Work Environment: Office setting with options for remote work. Some travel may be required for property inspections and client meetings.
• Reporting Structure: Reports to the Real Estate Broker or Agency Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $40,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Real Estate Transaction Coordinator Do?

Real Estate Transaction Coordinators, often referred to as TCs, work primarily for real estate agencies, brokers, or as independent contractors.

They assist in the management and coordination of real estate transactions, from the moment a property is under contract to the closing sale.

They typically manage administrative tasks such as preparing and reviewing sales documents, ensuring compliance with real estate laws, and coordinating communication between parties involved, including real estate agents, clients, escrow companies, and mortgage brokers.

Transaction Coordinators schedule and coordinate appointments for home inspections, appraisals, and closing meetings.

They also track deadlines and ensure all required documentation is submitted on time.

Their role is to ensure that the process of buying or selling a property goes smoothly and efficiently, minimizing potential delays and complications.

In addition to these tasks, they may also provide customer service support, addressing any queries or concerns that clients may have during the transaction process.

By maintaining a well-organized transaction process, Real Estate Transaction Coordinators help to reduce the workload of real estate agents, allowing them to focus more on client relationships and sales.

 

Real Estate Transaction Coordinator Qualifications and Skills

A proficient Real Estate Transaction Coordinator should possess the necessary skills and qualifications that align with the duties of the position, such as:

• Strong organizational skills to manage multiple transactions and ensure all documents are in order and completed correctly.
• Excellent communication skills to liaise effectively between real estate agents, clients, escrow companies, and mortgage brokers during the process of a real estate sale.
• Knowledge of real estate industry practices and laws, and an understanding of contracts and legal documents related to real estate transactions.
• Detail-oriented nature to ensure that all paperwork is properly completed, filed, and stored.
• Problem-solving skills to address any issues that arise during the transaction process, and the ability to work under pressure to meet deadlines.
• Customer service skills for building relationships with clients and providing them with regular updates and feedback.
• Proficiency with real estate software and tools, such as Multiple Listing Service (MLS), and experience with electronic document management.

 

Real Estate Transaction Coordinator Experience Requirements

Entry-level Real Estate Transaction Coordinators typically have 1 to 2 years of experience in the real estate industry.

This experience may be gained through internships, part-time work, or even administrative roles within a real estate agency.

Candidates who have worked in real estate offices, assisting with paperwork, client communications, and the overall transaction process, would be well-prepared for a transaction coordinator role.

Those with more than 3 years of experience in the real estate industry often have a deeper understanding of the real estate transaction process.

They may have worked in roles such as Real Estate Agent, Broker, or Assistant, gaining essential experience in coordinating transactions.

Candidates with more than 5 years of experience in real estate transaction coordination or related roles may have managerial experience and could be ready to supervise a team of transaction coordinators or manage a real estate office.

Additionally, a license in real estate can be beneficial for Transaction Coordinators as it provides a comprehensive understanding of the real estate industry.

Some agencies may require this certification before hiring.

 

Real Estate Transaction Coordinator Education and Training Requirements

Real Estate Transaction Coordinators typically have a high school diploma or equivalent as a basic educational requirement.

Many employers, however, prefer candidates who have a bachelor’s degree in real estate, business, or a related field.

In addition to formal education, practical experience in real estate transactions is often required.

This may be gained through internships, entry-level positions, or real estate certification programs.

Every state requires real estate professionals to be licensed.

To obtain a license, an individual must complete a certain number of hours of real estate courses and pass a licensing exam.

The specific requirements vary by state.

Some Real Estate Transaction Coordinators choose to earn professional certifications to demonstrate their expertise.

These certifications, offered by organizations like the National Association of Realtors, cover specific areas of real estate transaction coordination.

Continuous education is also important in this role, as staying updated with real estate laws, market trends, and other relevant information is crucial for success in the field.

 

Real Estate Transaction Coordinator Salary Expectations

A Real Estate Transaction Coordinator earns an average salary of $45,091 (USD) per year.

The salary can vary greatly based on factors such as years of experience, the complexity of transactions handled, the size of the company, and the geographical location.

 

Real Estate Transaction Coordinator Job Description FAQs

What skills does a Real Estate Transaction Coordinator need?

Real Estate Transaction Coordinators should have strong organizational and coordination skills as they are responsible for managing multiple transactions simultaneously.

They should also possess excellent communication and interpersonal skills to interact effectively with clients, agents, and other real estate professionals.

Other key skills include attention to detail, problem-solving abilities, and proficiency in using real estate software and tools.

 

Do Real Estate Transaction Coordinators need a degree?

A degree is not always necessary for a Real Estate Transaction Coordinator.

However, having a degree in Real Estate, Business Administration, or a related field can be beneficial.

Most importantly, they need to have a deep understanding of real estate transactions and laws, which can be gained through relevant work experience or training programs.

 

What should you look for in a Real Estate Transaction Coordinator resume?

Look for experience in real estate or related fields, as well as skills in organization, time management, and customer service.

Familiarity with real estate laws and transaction processes is also important.

Any certifications, such as a Real Estate Transaction Coordinator certification, would be a bonus.

Proficiency in real estate software and tools should also be mentioned in their resume.

 

What qualities make a good Real Estate Transaction Coordinator?

A good Real Estate Transaction Coordinator is highly organized and efficient, able to manage multiple transactions and ensure all the necessary paperwork is completed accurately and on time.

They must have excellent communication skills to liaise effectively between all parties involved in a transaction.

They should be detail-oriented, proactive, and capable of problem-solving when issues arise during the transaction process.

 

Is it difficult to hire Real Estate Transaction Coordinators?

The difficulty in hiring Real Estate Transaction Coordinators can depend on the local real estate market and the specific requirements of your company.

In a busy market, there may be a high demand for experienced coordinators, making it more competitive to attract and retain top talent.

Offering competitive compensation, benefits, and opportunities for career advancement can help in attracting qualified candidates.

 

Conclusion

And there you have it.

Today, we’ve given you a sneak peek into what it means to be a real estate transaction coordinator.

Surprise!

It’s not just about paperwork.

It’s about orchestrating successful property transactions, one detail at a time.

With our insightful real estate transaction coordinator job description template and real-world instances, you’re ready to step forward.

But why limit yourself?

Venture further with our job description generator. It’s your gateway to creating precision-driven job listings or refining your resume to excellence.

Remember:

Every transaction detail is a part of the bigger journey.

Let’s orchestrate that journey. Together.

How to Become a Real Estate Transaction Coordinator (Complete Guide)

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