Realtime Captioning Coordinator Job Description [Updated for 2025]

In this era of instant communication, the role of Realtime Captioning Coordinators is more crucial than ever.

As technology advances, so does the demand for skilled professionals who can create, manage, and ensure the accuracy of real-time captions.

But let’s delve deeper: What does a Realtime Captioning Coordinator truly do?

Whether you are:

• A job seeker trying to understand the core responsibilities of this position,
• A hiring manager attempting to define the perfect candidate,
• Or merely interested in the intricacies of real-time captioning,

You’ve come to the right place.

Today, we’re presenting a flexible Realtime Captioning Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Realtime Captioning Coordinator Duties and Responsibilities

Realtime Captioning Coordinators are responsible for ensuring the accuracy and quality of captions provided for live events, broadcasts, or presentations.

These professionals typically have a deep understanding of the technical aspects of captioning, as well as excellent language skills to ensure captions effectively convey the message of the spoken content.

Their duties and responsibilities include:

• Coordinate and manage the schedule of realtime captioners for various events or broadcasts
• Oversee the quality and accuracy of captions during live broadcasts or events
• Perform corrective measures if technical glitches or inaccuracies occur in the captioning process
• Ensure compliance with captioning standards and regulations
• Review and edit caption files for grammar, spelling, and punctuation errors
• Collaborate with technical teams to ensure smooth integration of captioning systems
• Provide support and guidance to captioners during live events
• Communicate effectively with event organizers or broadcast producers to ensure captioning needs are met
• Train new captioners on company standards and practices
• Stay updated with latest developments and trends in the captioning industry

 

Realtime Captioning Coordinator Job Description Template

Job Brief

We are seeking a dedicated Realtime Captioning Coordinator to oversee the provision of live captioning services for a variety of programs.

The ideal candidate will have a strong understanding of the captioning process, excellent attention to detail, and the ability to manage multiple tasks simultaneously.

The Realtime Captioning Coordinator will be responsible for scheduling, coordinating and supervising the captioning team, maintaining quality control of output, and ensuring compliance with relevant regulations and standards.

 

Responsibilities

• Schedule and assign captioning tasks to the captioning team
• Oversee the production of accurate, timely captions for various programs
• Ensure compliance with relevant regulations and standards for captioning services
• Maintain quality control of captioning output, including proofreading and editing as necessary
• Coordinate with other departments to facilitate smooth operations
• Address technical issues promptly and effectively
• Provide training and support to captioning team members
• Stay current with advancements in captioning technology and industry standards
• Prepare reports on captioning activities and performance

 

Qualifications

• Proven experience in a captioning role or similar
• Strong knowledge of captioning process and technology
• Exceptional attention to detail and accuracy
• Excellent communication and coordination skills
• Ability to manage multiple tasks and meet deadlines
• Proficient with relevant software and systems
• Understanding of relevant regulations and standards
• Degree in Communications, Journalism, English, or related field is preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Realtime Captioning Coordinator
• Work Environment: This role is primarily office-based with some remote work opportunities. Some travel may be required for training and meetings.
• Reporting Structure: Reports to the Manager of Captioning Services or similar.
• Salary: Salary is based on candidate experience and qualifications, as well as market and business considerations.
• Pay Range: Pay range will be discussed during the interview process
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Realtime Captioning Coordinator Do?

Realtime Captioning Coordinators work in various industries such as broadcasting, online media, or for companies that provide support services for the hearing impaired.

They are responsible for managing and coordinating the provision of realtime captioning services.

This means they need to make sure that live events, broadcasts, meetings, or other types of communication are converted into written form in real time.

Their work often involves hiring, training, and overseeing a team of captioners or stenographers who transcribe the spoken words into written text.

They also need to ensure that the captioning technology is functioning properly, and troubleshoot any technical issues that may arise.

In addition, Realtime Captioning Coordinators liaise with clients, understanding their specific needs and ensuring that the service provided is accurate, timely, and meets the highest standards of quality.

They may also need to work closely with other departments, such as IT or production teams, to coordinate the delivery of the captioning services.

Ensuring compliance with applicable laws and regulations related to accessibility and captioning is also a crucial part of their role.

Furthermore, they may be tasked with continually monitoring and improving the captioning process, seeking ways to increase efficiency and accuracy.

 

Realtime Captioning Coordinator Qualifications and Skills

A proficient Realtime Captioning Coordinator should possess the following skills and qualifications:

• Excellent keyboarding skills to type captions in real time and with a high degree of accuracy.
• Proficiency in using captioning software and technology to provide effective services.
• Strong listening skills to convert spoken words, sounds, and gestures into captions accurately and quickly.
• Ability to work under pressure and handle the stress of live broadcasts without compromising the quality of captions.
• Exceptional attention to detail to ensure captions match the spoken dialogue exactly.
• Outstanding English language skills, including grammar, spelling, and punctuation, to create clear and readable captions.
• Excellent multitasking skills to handle various tasks simultaneously such as listening, typing, and proofreading.
• Good interpersonal and communication skills to liaise with other team members, clients, and broadcasters effectively.
• Knowledge of different industries such as sports, news, entertainment, and politics to understand the context and terminology used during broadcasts.

 

Realtime Captioning Coordinator Experience Requirements

Entry-level candidates for the role of a Realtime Captioning Coordinator generally require 1 to 2 years of experience in transcription or captioning roles.

This experience could be gained through internships, part-time roles, or even volunteering.

Some candidates might have experience using realtime captioning software and technology.

Candidates with 2 to 3 years of experience might have worked in a professional captioning setting, providing live captions for television broadcasts, lectures, conferences, or other live events.

They may have developed skills in coordinating and overseeing captioning processes, ensuring the accuracy and timeliness of captions, and troubleshooting technical issues.

Those with more than 3 years of experience often have a strong background in realtime captioning and coordination.

They may have experience managing a team of captioners, coordinating schedules, and liaising with clients or event coordinators to ensure captioning needs are met.

Candidates with over 5 years of experience may have a substantial background in managing and coordinating a team of realtime captioners.

These candidates may also have experience with training and development, ensuring compliance with captioning regulations, and working closely with clients to provide exceptional service.

They are often ready for leadership or managerial roles within a captioning department or organization.

 

Realtime Captioning Coordinator Education and Training Requirements

Realtime Captioning Coordinators typically hold a bachelor’s degree in a relevant field such as English, Communications or Journalism.

A strong background in English grammar and syntax is essential, as is proficiency in fast and accurate typing.

A typing speed of at least 225 words per minute is often required.

Many roles require experience with stenography or voice writing, and familiarity with special equipment such as stenotype machines or speech recognition software.

Some roles may also require completion of a training program in court reporting or captioning, leading to certification.

These programs usually cover topics like legal terminology, medical terminology, business law, and real-time transcription.

In addition to formal education and training, successful Realtime Captioning Coordinators often have excellent listening skills, a high level of concentration, and the ability to work under pressure.

Though not typically required, some candidates may choose to earn a Certified Realtime Captioner (CRC) credential from the National Court Reporters Association (NCRA).

This certification demonstrates a high level of proficiency in realtime captioning and can enhance job prospects.

Continuing education is also important in this role, as technology and best practices in the field are continually evolving.

 

Realtime Captioning Coordinator Salary Expectations

The average salary for a Realtime Captioning Coordinator is approximately $50,000 (USD) per year.

However, the actual compensation can fluctuate depending on factors such as the level of expertise, years of experience, location, and the type of company employing the coordinator.

 

Realtime Captioning Coordinator Job Description FAQs

What skills does a Realtime Captioning Coordinator need?

Realtime Captioning Coordinators need to have excellent listening skills and must be proficient in English language including grammar, punctuation, and vocabulary.

They should also have the ability to transcribe speech into text accurately and quickly, and have knowledge of specialised software used for captioning.

Attention to detail, multitasking abilities and excellent organisational skills are also essential.

 

Do Realtime Captioning Coordinators need a degree?

While a specific degree may not be necessary, a background in English, journalism, or communication can be beneficial.

Most important is that Realtime Captioning Coordinators have certification or training in captioning and transcription.

Some employers may prefer candidates with a degree, while others will focus more on skills and experience.

 

What should you look for in a Realtime Captioning Coordinator resume?

When reviewing a Realtime Captioning Coordinator resume, you should look for experience in captioning or transcription, proficiency in using captioning software, and a good typing speed.

Any experience in a fast-paced media environment can be a plus.

Other factors to consider include attention to detail, multitasking abilities, and excellent command over English language.

 

What qualities make a good Realtime Captioning Coordinator?

A good Realtime Captioning Coordinator is one who can handle pressure well and deliver accurate results within tight deadlines.

They should be able to work well in a team and collaborate with other media staff effectively.

They should have good concentration and must be able to focus for long periods.

High level of accuracy, excellent listening skills, and strong language skills are other essential qualities.

 

Is it difficult to hire a Realtime Captioning Coordinator?

The difficulty in hiring a Realtime Captioning Coordinator can vary based on the specific requirements of the role.

However, given the need for specialised skills and the ability to work under pressure, finding the right candidate may pose a challenge.

Employers often look for candidates with proven experience and a strong background in English or communication.

 

Conclusion

And there we have it.

Today, we’ve shed light on the intricate details that encompass the role of a Realtime Captioning Coordinator.

Surprising, isn’t it?

It’s not just about transcribing words.

It’s about ensuring accurate and timely communication, one caption at a time.

Armed with our handy Realtime Captioning Coordinator job description template and real-world examples, you’re ready to take the next step.

But why stop there?

Deepen your understanding with our job description generator. It’s your ultimate guide to crafting precise job listings or honing your resume to perfection.

Remember:

Each caption contributes to the larger narrative.

Let’s facilitate that communication. Together.

How to Become a Realtime Captioning Coordinator (Complete Guide)

The Freedom List: Jobs with Maximum Flexibility and Minimum Stress

From Wacky to Work: The Weirdest Jobs Out There

The Lazy Millionaire’s Secret: Easy Jobs That Pay More Than You Expect!

Skyrocket Your Earnings: Discover the Highest Paying Jobs of the Decade!