Remote I-9 Verification Notary Job Description [Updated for 2025]

In the era of remote work, the need for Remote I-9 Verification Notaries is increasingly crucial.

As businesses go global and workers go remote, the demand for proficient individuals who can effectively handle, manage, and secure our remote I-9 verification processes is growing.

But let’s delve deeper: What’s really expected from a Remote I-9 Verification Notary?

Whether you are:

• A job seeker wanting to understand the core of this role,
• A hiring manager defining the perfect candidate,
• Or simply fascinated by the dynamics of remote I-9 verification,

You’re in the right place.

Today, we are introducing a customizable Remote I-9 Verification Notary job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Remote I-9 Verification Notary Duties and Responsibilities

Remote I-9 Verification Notaries play a vital role in verifying the identity and eligibility of individuals to work in the United States.

They work with the Form I-9, a U.S. Citizenship and Immigration Services document.

As the position is remote, they must be proficient in digital communication and documentation.

Their key duties and responsibilities include:

• Reviewing and verifying the accuracy of Form I-9
• Authenticating the identity and eligibility of an individual to work in the United States
• Maintaining up-to-date knowledge of immigration laws and form I-9 requirements
• Ensuring all documents are properly completed and submitted in a timely manner
• Providing clear instructions to employees about the completion of Form I-9
• Using online notary platforms to notarize I-9 forms in a remote setting
• Maintaining strict confidentiality of all personal and sensitive information
• Keeping accurate records of all I-9 verification processes
• Communicating with employers or HR representatives about any issues or discrepancies with the Form I-9

 

Remote I-9 Verification Notary Job Description Template

Job Brief

We are seeking a diligent and detail-oriented Remote I-9 Verification Notary.

This role involves verifying and notarizing I-9 forms for remote employees, ensuring all documents are accurate and compliant with U.S. federal laws.

The ideal candidate must be well-versed in I-9 regulations and verification processes, possess exceptional communication skills, and have experience as a notary public.

 

Responsibilities

• Verifying and notarizing I-9 forms for remote employees
• Maintaining up-to-date knowledge of I-9 regulations and requirements
• Ensuring all documents are accurate and in compliance with federal laws
• Addressing any discrepancies in the documentation
• Keeping a record of all notarized documents
• Communicating effectively with remote employees throughout the process
• Provide accurate and timely completion of all assigned tasks

 

Qualifications

• Proven experience as a notary public
• Detailed knowledge of I-9 verification processes and regulations
• Exceptional attention to detail and accuracy
• Strong communication skills
• Ability to handle confidential information responsibly
• Must be certified and commissioned as a Notary Public in your state of residence
• High school diploma or GED required; Bachelor’s degree preferred

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Remote I-9 Verification Notary
• Work Environment: This is a remote position. It requires a quiet, professional home office space and a stable internet connection.
• Reporting Structure: Reports to the HR Manager or HR Director.
• Salary: Salary is based on candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $60,000 maximum
• Location: This is a remote position, open to candidates located anywhere in the U.S.
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume, a cover letter outlining your qualifications and experience, and proof of notary certification to [email address or application portal].

 

What Does a Remote I-9 Verification Notary Do?

A Remote I-9 Verification Notary primarily works to authenticate the identity and employment eligibility of employees for various organizations.

This role is crucial in complying with federal laws regarding employee verification in the United States.

They work remotely to review the I-9 forms that employees submit, along with the required identity and employment authorization documents.

They verify the authenticity of these documents and the information provided by the employees.

A Remote I-9 Verification Notary may also be responsible for completing Section 2 of the I-9 form on behalf of an employer.

This involves entering the document information into the form, signing and dating it, thereby affirming that the documents appear to be genuine and relate to the person who submitted them.

Additionally, they may be tasked with maintaining records of all the I-9 verification processes they have performed, ensuring that they can be easily retrieved for audit purposes.

Their role also involves keeping up to date with changes to the I-9 form and the list of acceptable documents, as well as any changes to federal regulations regarding I-9 verification.

They may be required to provide advice and guidance to employers on these matters, helping to ensure that the employers remain in compliance with the law.

 

Remote I-9 Verification Notary Qualifications and Skills

A proficient Remote I-9 Verification Notary should have the skills and qualifications that align with the job description, such as:

• Thorough knowledge of I-9 employment eligibility verification requirements and procedures.
• Experience with notarization and the ability to perform remote notary tasks in line with state regulations.
• Strong attention to detail and ability to review documents for completeness and accuracy.
• Excellent organizational skills to manage multiple verifications simultaneously and maintain accurate records.
• Outstanding communication skills to interact with clients and explain verification procedures and results.
• Proficiency with digital tools and software for remote communication, document sharing and record keeping.
• Customer service orientation to ensure a positive experience for clients during the verification process.
• Problem-solving skills to address any issues that arise during the verification process.
• Must be a commissioned Notary Public in their state of residence.

 

Remote I-9 Verification Notary Experience Requirements

Candidates for the position of Remote I-9 Verification Notary typically have a minimum of 1 to 2 years of experience in notary services.

This experience may be gained through part-time roles, internships, or on-the-job training in relevant legal or administrative positions.

A background in Human Resources or immigration services is also beneficial, as the I-9 form is related to verifying the identity and employment authorization of individuals hired for employment in the United States.

For those who have more than 3 years of experience, they would have ideally honed their skills in roles such as an I-9 Compliance Officer or Human Resources Specialist, where they would gain familiarity with immigration laws and procedures, as well as the specific requirements of the I-9 verification process.

Candidates with over 5 years of experience may have managed teams or overseen the I-9 verification process in larger organizations.

They might also have gained significant expertise in the field of immigration compliance and may be ready to take on senior or managerial roles.

It’s imperative that a Remote I-9 Verification Notary has a valid notary commission in their state and that they are comfortable with the technology required for remote notarizations.

Any experience or certifications in remote online notarization (RON) technology can be an added advantage.

 

Remote I-9 Verification Notary Education and Training Requirements

Remote I-9 Verification Notaries typically possess a high school diploma or equivalent education.

They then must complete a notary education program that meets the requirements of their state.

These programs provide detailed instruction on notary laws, procedures, and ethics.

Post-graduation, aspiring notaries must pass a state examination to receive their notarial commission.

Once commissioned as a Notary Public, individuals can then pursue additional training and certification in I-9 verification.

This training will focus on understanding the I-9 form, the documents that are required for verification, and the legal responsibilities of a Remote I-9 Verification Notary.

Some states may require Remote I-9 Verification Notaries to complete ongoing education courses to maintain their commission.

Additionally, due to the remote aspect of this job role, it is beneficial for individuals to have a basic understanding of remote work technologies such as video conferencing and online document sharing platforms.

Relevant experience in human resources or legal fields can be advantageous, as much of the role involves verifying employment eligibility.

Finally, it is important for these professionals to have excellent attention to detail, communication skills, and a strong ethical grounding, as they play a critical role in upholding employment law.

 

Remote I-9 Verification Notary Salary Expectations

A Remote I-9 Verification Notary can expect to earn an average salary of $38,000 (USD) per year.

However, the actual income may fluctuate depending on factors such as experience, level of expertise, and the region in which they operate.

Additionally, the compensation may also change based on the company or organization that they work for.

 

Remote I-9 Verification Notary Job Description FAQs

What skills does a Remote I-9 Verification Notary need?

A Remote I-9 Verification Notary should have excellent attention to detail to accurately verify documents and avoid any potential legal issues.

They should possess strong communication skills to interact with employers and employees remotely.

In addition, they need to have good organizational skills to manage documents and good knowledge of notary laws and practices.

 

Do Remote I-9 Verification Notaries need a degree?

A degree is not typically required to become a Remote I-9 Verification Notary.

However, they must be a commissioned notary public, which involves passing an examination that covers notary laws and procedures.

Some states may require a training course before taking the exam.

The requirements can vary by state, so it’s essential to check the specific requirements in your area.

 

What should you look for in a Remote I-9 Verification Notary resume?

When reviewing a resume for this role, ensure the candidate is a commissioned notary public.

Look for experience in I-9 verification and familiarity with relevant laws.

The candidate should also have experience working remotely, demonstrating good self-management skills.

Any experience in human resources, law, or documentation verification can also be beneficial.

 

What qualities make a good Remote I-9 Verification Notary?

A good Remote I-9 Verification Notary should have a keen eye for detail to spot any discrepancies in the documents they verify.

They should be highly organized to manage and file documents properly.

Excellent communication skills are also key to effectively interact with employers and employees.

Furthermore, they must be trustworthy as they handle sensitive personal information.

 

Are Remote I-9 Verification Notaries required to have their own notary seal and journal?

Yes, Remote I-9 Verification Notaries are required to have their own notary seal and journal.

The notary seal is used to authenticate the notary public’s signature, and the journal is used to record all notarial acts performed.

This ensures a proper audit trail and compliance with notary laws and procedures.

 

Can a Remote I-9 Verification Notary work for more than one company?

Yes, a Remote I-9 Verification Notary can work for more than one company.

They are independent contractors and can offer their services to multiple clients.

It’s crucial, however, to manage time effectively to meet all commitments and deadlines.

 

Conclusion

And there you have it.

Today, we’ve demystified the essential role of a remote I-9 verification notary.

Surprise, surprise?

It’s not just about notarizing documents.

It’s about ensuring legal compliance and playing a crucial part in the employment process, one verification at a time.

With our comprehensive remote I-9 verification notary job description template and practical examples, you’re ready to step forward.

But why stop there?

Dig deeper with our job description generator. It’s your secret weapon for creating precise job listings or optimizing your resume to shine.

Remember:

Every document verified is a step towards a seamless employment process.

Let’s build that future. Together.

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