Remote Online Notary Job Description [Updated for 2025]

In the era of digital connectivity, the need for Remote Online Notaries has become increasingly essential.

As digital transactions continue to rise, the demand for qualified professionals who can facilitate, authenticate, and secure our virtual agreements grows ever louder.

But let’s delve deeper: What’s truly expected from a Remote Online Notary?

Whether you are:

• A job seeker trying to understand the specifics of this role,
• A hiring manager outlining the perfect candidate,
• Or simply interested in the mechanics of remote notarization,

You’ve come to the right place.

Today, we present a customizable Remote Online Notary job description template, designed for easy posting on job boards or career websites.

Let’s dive in.

Remote Online Notary Duties and Responsibilities

Remote Online Notaries use digital tools to authenticate and witness the signing of important documents from a remote location.

Their key responsibility is to ensure the legality of these documents.

Their duties and responsibilities include:

• Verify the identities of individuals involved in the signing of documents
• Witness the signing of documents to deter fraud
• Use digital tools to affix their notarial seal and signature on the electronic documents
• Ensure the participants are signing willingly and under their own free will
• Keep a record of all notarial acts performed
• Store and secure notarial records in an organized and protected manner
• Follow all national and state laws regarding remote online notarization
• Stay updated with the latest technologies and regulations in remote notarization
• Offer advice and information to signers about the documents they are signing
• Confirm the integrity of the electronic document before and after the signing

 

Remote Online Notary Job Description Template

Job Brief

We are seeking a detail-oriented, reliable Remote Online Notary to join our team.

The successful candidate will be responsible for witnessing and authenticating document signatures, managing sworn statements, and executing jurats.

Our ideal candidate is well-versed with notary laws and regulations, possesses excellent communication skills, and is comfortable with digital technology.

 

Responsibilities

• Verify the identity of individuals signing documents
• Witness signatures and certify documents electronically
• Authenticate and validate signatures, documents, and materials
• Maintain a secure and organized record of all notarial acts
• Deliver excellent customer service
• Comply with all laws, rules, and regulations pertaining to online notarization
• Perform other duties as assigned

 

Qualifications

• Active Notary Public commission
• Experience as a notary public, legal assistant, or in a related role
• Proficiency in digital technology and comfortability with performing online notarizations
• Exceptional attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• High school diploma or equivalent; bachelor’s degree preferred

 

Benefits

• Flexible work schedule
• Work from home opportunities
• Training and development opportunities
• Competitive pay
• Health insurance
• Dental insurance
• 401(k)

 

Additional Information

• Job Title: Remote Online Notary
• Work Environment: Remote work
• Reporting Structure: Reports to the Operations Manager
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $34,000 minimum to $45,000 maximum
• Location: Remote
• Employment Type: Full-time or Part-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Remote Online Notary Do?

A Remote Online Notary, also known as a Remote Notary or Online Notary, is a legally commissioned notary public who is authorized to perform notarizations over the internet using digital tools and a live audio video call.

They use a variety of digital tools and platforms to facilitate notarizations online, rather than in-person.

This includes electronic signatures, electronic notary seals, and digital certificates.

Their job involves verifying the identity of the individual whose documents are being notarized, typically using knowledge-based authentication questions or by reviewing government-issued identification over the video call.

They witness the individual signing the document, apply their notary seal and signature digitally, and keep a secure, tamper-evident electronic journal of all notarial acts performed.

Remote Online Notaries provide a variety of notarial services, including acknowledgments, jurats, oaths or affirmations, and witnessing or attesting a signature.

A Remote Online Notary also needs to ensure compliance with state laws and regulations regarding remote online notarization and maintain the confidentiality and security of all transactions and documents.

 

Remote Online Notary Qualifications and Skills

A qualified remote online notary should have a variety of skills and qualifications that align with the job role, such as:

• Proven understanding and knowledge of notarial laws and procedures, as well as the ability to apply these laws accurately during remote online notarizations.
• Exceptional attention to detail to identify discrepancies in identification or signatures, and to ensure all documents are completed accurately.
• Strong communication skills for interacting with clients remotely, explaining complex legal terminology, and answering any questions or concerns.
• Technical proficiency with online notarization platforms and digital tools, as well as a reliable internet connection for performing online notarizations.
• Customer service skills to manage appointments, respond to inquiries and provide a positive customer experience during remote online notarizations.
• Problem-solving skills to address potential technical issues during the notarization process, and adapt to unique situations or requirements.
• Integrity and discretion to handle sensitive information and documents, maintaining client confidentiality at all times.
• A valid notary public license and knowledge of remote online notary laws and regulations, which can vary by state.

 

Remote Online Notary Experience Requirements

Remote Online Notaries typically require to have some experience as a traditional notary public, often at least 1 to 2 years, depending on the state and specific company requirements.

This experience provides them with a thorough understanding of notary laws, principles, and ethical practices.

To transition to a remote online notary role, the candidate often needs specific training on the use of digital tools and platforms for remote notarization.

This training might be offered by the hiring company or may be completed independently through certified online courses.

It’s also beneficial for the candidate to have experience in customer service or other roles that require direct interaction with clients, as well as strong communication skills, both of which are crucial in this role.

Candidates with over 3 years of notary experience, including remote notarization, may be considered for higher-level roles, such as supervising or managing a team of online notaries.

These roles typically require advanced knowledge of notary laws, as well as demonstrated leadership and team management skills.

 

Remote Online Notary Education and Training Requirements

Becoming a Remote Online Notary requires applicants to be already commissioned notaries public before they can provide services remotely.

The basic requirements for becoming a notary public vary by state but usually include being at least 18 years old, a resident of the state in which they are applying, and free of any felony convictions.

Applicants also need to complete a state-approved education course and pass an exam.

The education course covers topics such as notary law, notarial acts, and ethics.

Upon completion of the course and exam, they can apply for a notary public commission with their state’s Secretary of State office or equivalent.

Once commissioned as a notary public, they need to complete additional training for remote online notarization.

This training is usually provided online and covers topics such as the use of technology, identity proofing, and record keeping.

Remote online notaries also need to purchase an electronic seal and digital certificate.

They must also ensure they have a secure internet connection to conduct online notarizations.

Continuing education is also recommended to keep up-to-date with changes in laws and technology related to remote online notarization.

 

Remote Online Notary Salary Expectations

A Remote Online Notary earns an average salary of $48,000 (USD) per year.

However, the actual earnings can differ based on factors such as experience, the volume of notarizations conducted, and the state in which they operate.

 

Remote Online Notary Job Description FAQs

What skills does a Remote Online Notary need?

A Remote Online Notary should have excellent communication skills to clarify and confirm necessary details from clients.

They should possess critical attention to detail to ensure all documents are properly completed and signed.

In addition, a good Remote Online Notary should be tech-savvy, as the role requires using digital tools and platforms for online notarization.

 

Do Remote Online Notaries need any specific qualifications?

Yes, to become a Remote Online Notary, you must first be commissioned as a traditional Notary Public in your state.

Once commissioned, you may need to apply for a separate online notarization commission depending on your state’s regulations.

Some states may require additional training or a separate exam for online notarization.

 

What should you look for in a Remote Online Notary resume?

When reviewing a Remote Online Notary’s resume, first verify their notary commission and check if it’s current.

Look for experience with online notarization and familiarity with digital tools used for remote notarizations.

It’s also beneficial if they have customer service experience as they will be dealing with clients directly.

 

What qualities make a good Remote Online Notary?

A good Remote Online Notary is reliable, punctual, and professional.

They should have the ability to handle sensitive information confidentially and have excellent attention to detail.

Furthermore, they should be comfortable with technology and able to adapt to various online platforms used for notarization.

 

Can a Remote Online Notary notarize documents for clients in different states?

The rules can vary depending on the state.

Some states allow their Remote Online Notaries to notarize documents for clients located anywhere in the world, while others restrict their notaries to only notarize documents for clients physically located in the same state as the notary.

Always check with your state’s notary laws to ensure compliance.

 

Conclusion

And there you have it.

Today, we’ve demystified what it truly entails to be a remote online notary.

Surprised?

It’s not just about stamping documents.

It’s about facilitating secure, online transactions from anywhere in the world.

With our comprehensive remote online notary job description template and real-life samples, you’re ready to make your next career move.

But don’t stop there.

Dive deeper with our job description generator. It’s your essential tool for crafting precise job listings or refining your resume to perfection.

Remember:

Every signed document is a part of a larger, more secure world.

Let’s shape that world. Together.

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