Research Administrator Job Description [Updated for 2025]

In the ever-evolving research landscape, the need for competent research administrators has never been more crucial.

As scientific and academic research progresses, the demand for skilled individuals who can manage, facilitate, and streamline our research initiatives continues to rise.

But what exactly is expected from a research administrator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager defining the perfect candidate,
• Or simply curious about the intricate world of research administration,

You’ve come to the right place.

Today, we present a customizable research administrator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Research Administrator Duties and Responsibilities

Research Administrators are typically responsible for oversight of the administrative and operational aspects of research projects.

They work closely with project teams and provide support in areas such as grant applications, budgeting, and compliance with regulations.

The duties and responsibilities of a Research Administrator typically include:

• Assisting in the preparation and submission of research proposals and grants
• Monitoring and managing research project budgets and financial reports
• Ensuring compliance with institutional and governmental regulations
• Coordinating research project activities and timelines
• Facilitating communication among project team members and stakeholders
• Providing administrative support to researchers and project teams
• Managing research project data and documentation
• Handling procurement and allocation of project resources
• Liaising with funders and external partners
• Maintaining knowledge of current trends and developments in research administration

 

Research Administrator Job Description Template

Job Brief

We are seeking a dedicated and detail-oriented Research Administrator to oversee the administrative tasks involved in managing research projects.

Responsibilities include developing and managing project budgets, coordinating project activities, and ensuring all regulatory requirements are met.

The successful candidate should have a solid understanding of project management, be able to work in a fast-paced environment and have excellent communication skills.

They should also be familiar with the academic research process and any related legislative guidelines.

 

Responsibilities

• Coordinate and oversee administrative tasks for research projects
• Develop, manage and monitor project budgets
• Ensure compliance with institutional and governmental regulations
• Liaise with project stakeholders, both internal and external
• Prepare and submit regular project reports and updates
• Maintain detailed records of research activities
• Facilitate communication within the research team and with external parties
• Assist in the preparation of grant applications and contracts

 

Qualifications

• Proven work experience as a Research Administrator or similar role
• Knowledge of research processes and project management
• Familiarity with budget management and reporting
• Understanding of research regulations and ethical guidelines
• Exceptional organizational and multitasking skills
• Strong written and verbal communication skills
• Degree in Business Administration, Project Management or relevant field

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Research Administrator
• Work Environment: This role is primarily office-based with occasional travel for meetings and research purposes.
• Reporting Structure: Reports to the Research Director or Project Manager.
• Salary: Salary is competitive and commensurate with experience and qualifications.
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Research Administrator Do?

Research Administrators typically work for universities, research institutions, hospitals, or large corporations that conduct a significant amount of internal research.

Their primary role is to manage all aspects of the research process, from planning and conducting studies to analyzing results and presenting findings.

They collaborate with researchers, project managers, and other stakeholders to ensure that all research activities are carried out smoothly and efficiently.

Research Administrators are also responsible for ensuring that research projects meet ethical guidelines and comply with relevant laws and regulations.

They may assist in preparing research proposals, securing funding, and managing budgets for research projects.

Additionally, they often coordinate with other departments or organizations, such as finance, legal, and human resources, to handle contracts, intellectual property issues, and staffing needs related to research projects.

In some cases, Research Administrators may also be involved in promoting the research activities of their organization, such as through press releases, presentations, and other forms of outreach.

 

Research Administrator Qualifications and Skills

Research Administrators require a blend of administrative, interpersonal, and analytical skills to manage research operations efficiently.

These include:

• Project management skills to coordinate, plan, and oversee research projects, ensuring they are completed in a timely manner and within budget.
• Strong attention to detail and organizational skills to manage multiple projects, tasks, and details concurrently without compromising accuracy.
• Excellent written and verbal communication skills to collaborate with research teams, provide clear instructions, and relay complex research information effectively.
• Proven analytical and problem-solving skills to assist in data interpretation, troubleshoot research-related issues, and offer viable solutions.
• Financial management skills to oversee budgets, manage funding, and ensure fiscal compliance in all research activities.
• Regulatory knowledge to ensure research complies with applicable standards, laws, and regulations, as well as ethical guidelines.
• Interpersonal skills to build relationships with researchers, other administrators, and funding entities, fostering a collaborative research environment.
• Proficiency in using various research databases, software, and other technology tools to facilitate research administration.

 

Research Administrator Experience Requirements

Entry-level Research Administrators typically have 1 to 2 years of experience in research, often acquired through an internship, part-time role, or a research assistant position in an academic or corporate environment.

They are also expected to have a basic understanding of research methodologies, data management, and research ethics.

Candidates with 2 to 3 years of experience often have developed their skills in managing research projects, preparing budgets, coordinating with different teams, and understanding federal and state research regulations.

They may have also gained experience in submitting research proposals and progress reports.

Those with more than 5 years of experience are expected to have a deeper understanding of research administration, including knowledge of grant writing and funding mechanisms, compliance monitoring, and strategic planning.

They may have also gained some leadership experience and could be prepared for a managerial role within research administration.

In some instances, relevant experience can be supplemented with formal education in fields such as research administration or project management.

Advanced degrees or certifications, such as a Certified Research Administrator (CRA) credential, may be beneficial or required for certain roles.

 

Research Administrator Education and Training Requirements

Research Administrators typically have a bachelor’s degree in business administration, healthcare administration, or a related field.

They may also have a background in the specific field where they are conducting research.

For example, a Research Administrator working in a medical institution may have a degree in health sciences.

Strong analytical, organizational, and communication skills are important for this role.

They must also be familiar with research methodologies and statistical analysis.

Some roles may require Research Administrators to have a master’s degree in business administration, research administration or a related field.

Certifications such as the Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA) can be beneficial.

These certifications validate the individual’s expertise in managing sponsored research programs.

Continuing education and professional development opportunities are also important for Research Administrators to keep up to date with changes in laws, regulations, and technology related to research administration.

Having a master’s degree and/or certification may also indicate a candidate’s leadership potential and dedication to ongoing learning.

 

Research Administrator Salary Expectations

A Research Administrator earns an average salary of $58,102 (USD) per year.

However, the actual earnings can differ significantly based on the individual’s experience, the scale of the research projects they manage, the region in which they work, and the financial standing of their employer.

 

Research Administrator Job Description FAQs

What skills does a Research Administrator need?

Research Administrators should possess strong organizational and management skills.

They must also have excellent communication skills to facilitate collaboration among research teams and to liaise with external stakeholders.

Proficiency in data analysis and a keen attention to detail are essential, as they often have to review and interpret research data.

Familiarity with research protocols and compliance regulations is also crucial in this role.

 

Do Research Administrators need a degree?

Yes, most Research Administrator positions require a minimum of a bachelor’s degree, often in a field related to the research being conducted.

However, many employers prefer candidates with a master’s degree or higher.

Some roles may also require experience in research or administration, or certifications related to research administration.

 

What should you look for in a Research Administrator resume?

A Research Administrator’s resume should demonstrate experience in research coordination and administration.

Look for evidence of project management, budget oversight, and regulatory compliance.

It is also important to check for proficiency in relevant software tools, such as data analysis software.

Certifications related to research administration, if any, should also be noted.

 

What qualities make a good Research Administrator?

A good Research Administrator is highly organized and detail-oriented, able to manage multiple projects and responsibilities simultaneously.

They need to be proficient problem-solvers, capable of addressing issues that may arise during research projects.

Good Research Administrators are also effective communicators, capable of coordinating with diverse teams and explaining complex information clearly.

 

What are the daily duties of a Research Administrator?

A typical day for a Research Administrator may involve coordinating with research teams, overseeing research budget expenditures, ensuring compliance with research protocols, and preparing reports on research progress.

They may also handle contracts and agreements related to research projects, liaise with funding agencies, and assist with grant applications and renewals.

Other responsibilities may include updating research databases, reviewing research proposals, and resolving administrative issues.

 

Conclusion

And there you have it.

Today, we’ve uncovered the real essence of being a research administrator.

Surprise, surprise?

It’s not just about managing research projects.

It’s about molding the future of scientific discovery, one project at a time.

With our definitive research administrator job description template and real-life instances, you’re all geared up to make your next move.

But why limit yourself?

Delve further with our job description generator. It’s your ultimate tool for creating meticulously detailed job listings or refining your resume to near perfection.

Remember:

Every research project is a stepping stone towards larger breakthroughs.

Let’s shape that future. Together.

How to Become a Research Administrator (Complete Guide)

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