School Facilities Coordinator Job Description [Updated for 2025]

In the evolving landscape of education, the emphasis on School Facilities Coordinators has never been more pronounced.

As educational institutions advance, the demand for proficient individuals who can manage, enhance, and secure our school facilities grows stronger.

But let’s delve deeper: What’s truly expected from a School Facilities Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply curious about the complexities of school facilities coordination,

You’ve come to the right place.

Today, we present a customizable School Facilities Coordinator job description template, designed for convenient posting on job boards or career sites.

Let’s dive right in.

School Facilities Coordinator Duties and Responsibilities

School Facilities Coordinators are responsible for the management and maintenance of school facilities to ensure a safe, clean, and efficient learning environment.

They coordinate with various staff and external agencies to implement and manage facility operations and improvements.

Here are some of their key duties and responsibilities:

• Oversee the daily operations of school facilities, including cleaning, maintenance, and repair activities
• Plan and manage facility services such as security, parking, and cleaning
• Coordinate with school administrators and staff to facilitate efficient space usage and occupancy plans
• Develop and implement facility management plans, including preventive maintenance plans
• Monitor and control facility expenses and budgets
• Ensure compliance with health, safety, and environmental regulations
• Communicate with external contractors and service providers for equipment and building repairs
• Conduct regular inspections of facilities to identify and resolve issues
• Oversee the acquisition of school equipment and supplies
• Maintain records of facility usage, maintenance, and repairs
• Plan and manage renovations or construction projects within the school
• Coordinate emergency preparedness and response procedures

 

School Facilities Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented and committed School Facilities Coordinator to manage the maintenance, repair, and improvements of our school facilities.

The School Facilities Coordinator will coordinate with staff, students, contractors, and other professionals to ensure a safe and clean environment.

The ideal candidate has a strong understanding of facilities management, excellent communication skills, and a track record of handling multiple projects simultaneously.

Ultimately, the role of the School Facilities Coordinator is to maintain a well-functioning and safe school environment that meets the needs of our students and staff.

 

Responsibilities

• Develop, implement, and oversee the school’s facilities management strategy.
• Coordinate with staff and contractors to ensure repairs, maintenance, and improvement projects are completed promptly and within budget.
• Conduct regular inspections of the facilities to identify and resolve issues.
• Ensure compliance with health and safety standards and industry codes.
• Manage the facilities budget and oversee facilities spending.
• Coordinate and manage relocation, installations, and refurbishments.
• Plan and manage space allocation and layout.
• Implement best practices in facilities management to improve school operations.
• Manage and maintain facilities records and documentation.
• Respond to emergency situations or other urgent issues involving the facility.

 

Qualifications

• Proven work experience as a Facilities Coordinator or similar role.
• Knowledge of facilities management principles and practices.
• Strong understanding of health and safety regulations.
• Excellent verbal and written communication skills.
• Strong organizational and leadership skills.
• Ability to manage multiple projects and meet deadlines.
• Proficiency in Microsoft Office and facilities management software.
• Bachelor’s degree in Facilities Management, Business Administration or relevant field is preferred.

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Tuition reimbursement

 

Additional Information

• Job Title: School Facilities Coordinator
• Work Environment: School setting with occasional need for weekend or evening work. Some travel may be required for training or meetings.
• Reporting Structure: Reports to the School Principal or Director of Operations.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our school. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a School Facilities Coordinator Do?

A School Facilities Coordinator is primarily responsible for the management and maintenance of school buildings and grounds.

They usually work for educational institutions, ranging from primary schools to universities.

Their typical duties include overseeing the upkeep of equipment and facilities, ensuring the cleanliness of the school environment, and managing the school’s safety and security systems.

They work closely with other school staff, contractors, and vendors to ensure that the school’s physical environment is conducive to learning.

This includes coordinating repairs and renovations, managing energy usage, and planning for future facilities needs.

The School Facilities Coordinator also ensures that the school facilities comply with all local and national safety regulations.

They are in charge of managing emergency procedures and implementing safety measures to protect students, staff, and visitors.

They might also be responsible for other tasks such as scheduling the use of school facilities for events or managing the school’s transportation services.

The School Facilities Coordinator plays a crucial role in ensuring the smooth operation of the school and creating a safe and welcoming learning environment.

 

School Facilities Coordinator Qualifications and Skills

A proficient School Facilities Coordinator should have skills and qualifications that align with your job description, such as:

• Experience in facilities management or related field to ensure the maintenance and proper functioning of the school’s infrastructure.
• Strong organizational skills to manage multiple tasks, from scheduling repairs to ensuring safety standards are met.
• Problem-solving skills to address and swiftly resolve any issues related to the school’s facilities.
• Interpersonal skills to liaise between different departments within the school and external contractors.
• Leadership and team management skills for overseeing maintenance staff, ensuring they fulfill their roles and responsibilities efficiently.
• Communication skills to report to the school administration about facility conditions, improvements needed, or ongoing projects.
• Technical knowledge of building systems, repair and maintenance work, and safety regulations.
• Budget management skills to plan, monitor, and maintain the school’s facilities budget.
• Physical abilities that allow them to inspect the school premises, from classrooms to outdoor facilities.

 

School Facilities Coordinator Experience Requirements

A School Facilities Coordinator typically requires at least 2 to 3 years of relevant experience, often in facilities management or maintenance roles.

This experience can be gained in a variety of settings such as schools, colleges, universities, or even in non-educational facilities such as office buildings or residential complexes.

Internships or part-time roles in facilities management or maintenance can also provide valuable experience for entry-level candidates.

Some coordinators gain experience in custodial or maintenance roles and gradually move into more managerial positions.

Candidates with more than 3 years of experience might have developed their skills in managing teams, overseeing the maintenance of large facilities, or coordinating complex projects.

Those with more than 5 years of experience have likely amassed a range of skills and knowledge that allows them to effectively manage and coordinate all aspects of a school’s facilities.

This could include experience with budgeting, managing contracts, supervising staff, and ensuring compliance with health and safety regulations.

For advanced roles, such as district-level Facilities Coordinator, employers may seek candidates with a significant amount of leadership experience, including experience training and managing teams, developing and implementing strategic plans, and overseeing large scale construction or renovation projects.

 

School Facilities Coordinator Education and Training Requirements

A School Facilities Coordinator typically requires a bachelor’s degree in facilities management, business administration, or a related field.

The role demands a solid understanding of building maintenance, health and safety regulations, and administrative services, which are often included in these degree programs.

Depending on the state and school district, a School Facilities Coordinator may also need to be licensed or certified by a recognized body, such as the International Facility Management Association (IFMA).

This certification validates their knowledge of the complexities of facility management, including operations and maintenance, project management, environmental stewardship, and communication.

While not always required, some schools may prefer candidates with a master’s degree in education administration or a related field, particularly for larger school districts or for positions with more responsibilities.

In addition to formal education, a School Facilities Coordinator should have several years of experience in facility management or a similar field.

This experience provides practical understanding of the day-to-day operations and challenges of managing a facility.

Additionally, continuous professional development through seminars, workshops, or further certification courses is highly recommended to keep up with changing regulations and trends in facilities management.

 

School Facilities Coordinator Salary Expectations

A School Facilities Coordinator can expect to earn an average salary of $51,500 (USD) per year.

This salary may vary depending on factors such as experience, the size and location of the school, and the specific responsibilities involved in the role.

 

School Facilities Coordinator Job Description FAQs

What skills does a School Facilities Coordinator need?

A School Facilities Coordinator should have excellent organizational and communication skills, as they will be coordinating various activities and services, dealing with vendors, and interacting with school staff on a daily basis.

They should also have good problem-solving skills, as they will need to address any issues that arise with the school’s facilities.

Knowledge of building maintenance, safety protocols, and budget management can also be beneficial.

 

Do School Facilities Coordinators need a degree?

While a specific degree may not be required, many School Facilities Coordinators hold a degree in Business Administration, Facilities Management or a related field.

Experience in facilities management, maintenance, or operations can also be beneficial.

Some schools might require certification or a license in facilities management.

 

What should you look for in a School Facilities Coordinator resume?

A School Facilities Coordinator’s resume should highlight their experience in facilities management or a related field, as well as their familiarity with safety regulations and building maintenance.

They should also showcase their ability to manage budgets and coordinate services.

Any certification or training in facilities management, safety protocols or related areas should also be noted.

 

What qualities make a good School Facilities Coordinator?

A good School Facilities Coordinator is proactive, with a strong ability to anticipate potential issues and address them promptly.

They should be detail-oriented to ensure that all areas of the school’s facilities are well-maintained and safe.

Good interpersonal skills are also important, as they will be regularly communicating with school staff, students, and vendors.

 

What is the role of a School Facilities Coordinator in ensuring the safety of the school?

A School Facilities Coordinator plays a crucial role in maintaining the safety of the school.

They are responsible for ensuring the school complies with all health and safety regulations, coordinating regular building inspections, and addressing any safety hazards promptly.

They also oversee the maintenance of equipment and facilities to ensure they are safe for use by students and staff.

 

Conclusion

Voila!

Today, we’ve unlocked the doors to the world of a school facilities coordinator.

And guess what?

It’s not just about maintenance and operations.

It’s about constructing an optimal learning environment, one facility at a time.

With our handy school facilities coordinator job description template and real-life examples, you’re primed to leap forward.

But why stop there?

Venture further with our job description generator. It’s your stepping stone to meticulously crafted job listings or tailoring your resume to perfection.

Remember:

Every facility detail contributes to a larger educational framework.

Let’s construct that future. Together.

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