Staffing Coordinator Job Description [Updated for 2025]

In the dynamic business world, the demand for effective Staffing Coordinators has never been more prominent.

As industries evolve, so does the need for skilled professionals who can navigate, enhance, and safeguard our human resources infrastructure.

But let’s delve deeper: What’s truly expected from a Staffing Coordinator?

Whether you are:

• A job seeker trying to understand the core responsibilities of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of staffing coordination,

You’ve come to the right place.

Today, we present a customizable Staffing Coordinator job description template, designed for effortless posting on job boards or career sites.

Let’s dive right in.

Staffing Coordinator Duties and Responsibilities

Staffing Coordinators play a crucial role in the recruitment process, ensuring that the organization has the necessary workforce to operate effectively.

They are responsible for planning, directing, coordinating, and evaluating the organization’s human resource values and rules.

Their duties and responsibilities include:

• Manage, organize and streamline the staffing procedures within the company
• Coordinate with hiring managers to identify staffing needs in different areas and departments
• Identify and source appropriate talent for current open roles within the organization
• Maintain a network of potential candidates for future job openings
• Assist with the interview process, attending and conducting interviews with managers, directors, and other stakeholders
• Collaborate with payroll to ensure correct employee compensation
• Manage the organization’s employee database and prepare reports
• Ensure all staffing processes align with the laws of the business industry
• Organize and facilitate new hire orientation, onboarding, and training programs
• Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise

 

Staffing Coordinator Job Description Template

Job Brief

We are seeking a dedicated Staffing Coordinator to join our team.

Your role will involve managing all aspects of staffing, from recruiting new hires to maintaining staff records.

Staffing Coordinator responsibilities include developing staffing strategies, sourcing and hiring candidates, maintaining relationships with our pool of staff, and ensuring all staffing needs are met promptly and efficiently.

Our ideal candidate is someone with excellent communication skills, an understanding of HR procedures, and a knack for problem-solving.

Ultimately, the role of the Staffing Coordinator is to ensure our company is staffed with qualified, competent individuals to help us achieve our business goals.

 

Responsibilities

• Develop and implement staffing strategies.
• Recruit, hire, and onboard new staff members.
• Maintain updated records of hired employees.
• Coordinate with department managers to forecast future staffing needs.
• Establish relationships with potential future hires.
• Perform administrative tasks as needed.
• Ensure legal compliance in all staffing procedures.
• Address employee requests and potential issues (e.g. grievances).
• Participate in job fairs to boost company’s reputation.
• Maintain a positive working environment for all employees.

 

Qualifications

• Proven experience as a Staffing Coordinator or similar HR role.
• Familiarity with HR policies and procedures.
• Experience with HR databases and HRIS systems.
• Ability to use social media, job boards, and other digital tools for recruiting.
• Excellent communication skills.
• Strong decision-making and problem-solving skills.
• Ability to handle multiple tasks and deadlines.
• Knowledge of relevant employment legislation.
• Bachelor’s degree in Human Resources or relevant field.

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Staffing Coordinator
• Work Environment: Office setting with occasional travel for recruitment events or training. Some remote work may be available.
• Reporting Structure: Reports to the HR Manager or Staffing Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $70,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does a Staffing Coordinator Do?

Staffing Coordinators usually work within human resources departments of various companies across industries or for staffing agencies.

They are responsible for handling all aspects of staffing within the organization.

This includes creating and posting job descriptions, reviewing resumes, conducting initial interviews, and overseeing the hiring process.

Staffing Coordinators often work closely with department managers to understand their staffing needs and ensure they are filled in a timely manner.

They may also be involved in determining the qualifications and skills necessary for certain jobs.

In addition to this, they also handle tasks such as scheduling, coordinating interviews, tracking applications, and maintaining databases of prospective and current employees.

Staffing Coordinators play a critical role in the onboarding process of new employees, facilitating orientations, and coordinating training programs.

They also are involved in employee retention efforts, tracking employees’ performance, and addressing any issues that may arise, ensuring the company has a satisfied and efficient workforce.

 

Staffing Coordinator Qualifications and Skills

A proficient staffing coordinator should have the qualifications and skills that align with your job description, including:

• Strong communication skills to interact effectively with candidates, hiring managers, and other staff members.
• Excellent organizational and time management skills to manage multiple recruitment processes simultaneously.
• Detail-oriented skills to ensure that all information and documents related to staffing are accurate and up-to-date.
• Good interpersonal skills to build strong relationships with candidates and hiring managers, promoting a positive company image.
• Problem-solving skills to address staffing issues, such as unexpected vacancies or difficult-to-fill positions.
• Knowledge of HR practices and employment laws to ensure the company’s recruitment processes comply with relevant regulations.
• Experience with recruitment software and databases, as well as proficiency in Microsoft Office applications.
• Ability to make decisions under pressure and prioritize tasks based on company needs.

 

Staffing Coordinator Experience Requirements

Entry-level candidates for the role of a Staffing Coordinator often have 1 to 2 years of experience in HR, customer service, or a related field.

This experience could be accumulated through internships, part-time roles, or even volunteer work in a relevant industry.

Candidates might be expected to have familiarity with recruitment software, databases, and professional social networks.

They may also have had hands-on experience with hiring processes, such as posting job ads, interviewing candidates, and coordinating staffing logistics.

Staffing Coordinators with more than 3 years of experience typically have more refined skills in areas such as strategic planning, employee relations, and compliance with HR laws and regulations.

This kind of experience often comes from working in HR departments, staffing agencies, or other recruiting environments.

Candidates with over 5 years of experience may have leadership or management experience, as well as a more profound knowledge of staffing strategies and workforce planning.

These individuals may be ready to take on senior roles or managerial positions within the HR or recruitment fields.

 

Staffing Coordinator Education and Training Requirements

Staffing Coordinators often hold a bachelor’s degree in human resources, business administration, or a related field.

They need to have a solid understanding of hiring processes, employee management, and employment laws.

Many positions require experience in human resources or recruitment, as the role involves screening resumes, conducting interviews, and coordinating hiring efforts.

Some roles may require Staffing Coordinators to hold professional certification, such as a Professional in Human Resources (PHR) or a Society for Human Resource Management Certified Professional (SHRM-CP).

Staffing Coordinators must also be proficient in using human resources information software (HRIS) and applicant tracking systems (ATS).

Although not required, some Staffing Coordinators pursue a master’s degree in human resources management or a related field to advance in their career.

Continued education and training, especially in evolving recruitment technologies and strategies, are essential for staying competitive in this role.

 

Staffing Coordinator Salary Expectations

A Staffing Coordinator can expect to earn an average salary of $45,760 (USD) per year.

This figure may fluctuate based on factors such as experience, location, and the size of the company that they are employed by.

 

Staffing Coordinator Job Description FAQs

What skills does a Staffing Coordinator need?

Staffing Coordinators require excellent communication and organizational skills to manage various administrative tasks.

They should possess strong multitasking abilities and high attention to detail to track and manage potential candidates.

Understanding of human resource processes, good decision-making skills, and the ability to handle confidential information discreetly are also important.

 

Do Staffing Coordinators need a degree?

While not always required, a bachelor’s degree in human resources, business administration, or a related field can be advantageous.

However, relevant work experience in human resources or staffing coordination is often more important.

Some companies may prefer candidates with specific HR certifications.

 

What should you look for in a Staffing Coordinator resume?

In a Staffing Coordinator’s resume, look for a solid background in human resources or administrative support.

Experience in staff scheduling, recruitment, and employee data management are important.

Skills such as proficiency in HR software, strong communication, excellent organizational abilities, and a high level of discretion should be highlighted.

 

What qualities make a good Staffing Coordinator?

A good Staffing Coordinator is highly organized and able to manage multiple tasks and deadlines simultaneously.

They have excellent interpersonal and communication skills, enabling them to interact effectively with candidates and hiring managers.

They are detail-oriented, ensuring all staffing records are accurate and up to date.

Moreover, they are proactive problem-solvers who can quickly adapt to changes in staffing needs or schedules.

 

How challenging is the role of a Staffing Coordinator?

The role of a Staffing Coordinator can be quite challenging, as it involves balancing numerous tasks, such as managing job postings, reviewing applications, scheduling interviews, and maintaining staffing records.

They often need to respond quickly to changing staffing requirements and deal with unexpected issues, such as a candidate withdrawing at the last minute.

This requires flexibility, quick decision-making, and excellent stress management skills.

 

Conclusion

And there you have it.

Today, we have unraveled the complexities of what it truly means to be a Staffing Coordinator.

Surprise, surprise.

It’s not just about filling job vacancies.

It’s about orchestrating the harmony of the workplace, one placement at a time.

With our comprehensive Staffing Coordinator job description template and tangible examples, you’re all geared up to move ahead.

But why draw the line here?

Explore further with our job description generator. It’s your next stride towards meticulously crafted job listings or refining your resume to absolute brilliance.

Remember:

Each staff placement contributes to the bigger scheme.

Let’s sculpt that harmonious workplace. Together.

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