Academic Advisor Assistant Job Description [Updated for 2025]

In today’s rapidly evolving educational landscape, the role of academic advisor assistants has become increasingly crucial.

As education continues to evolve and adapt, so too does the demand for proficient individuals who can guide, support, and enhance our academic advising system.

But what exactly does an academic advisor assistant do?

Whether you are:

• A job seeker trying to understand the nuances of this role,
• A hiring manager defining the perfect candidate,
• Or simply curious about the world of academic advising,

You’re in the right place.

Today, we present a tailor-made academic advisor assistant job description template, designed for simple posting on job boards or educational career sites.

Let’s dive right in.

Academic Advisor Assistant Duties and Responsibilities

Academic Advisor Assistants provide support to academic advisors in a university or college setting.

Their tasks primarily focus on administrative and student aid responsibilities.

Academic Advisor Assistants perform a number of duties and responsibilities including:

• Assisting academic advisors in preparing and maintaining student records
• Scheduling and coordinating appointments for academic advisors
• Helping students understand academic rules and regulations
• Assisting in the preparation and dissemination of informational materials regarding registration, degree requirements, and academic policies
• Performing data entry and updating student records in databases
• Providing general information and guidance to students regarding course selection, registration procedures, and degree requirements
• Supporting academic advisors in the planning and execution of academic advising events and programs
• Responding to student, staff, and faculty inquiries via email, phone, or in person
• Assisting with the processing of forms, applications, and transcripts related to academic advising

 

Academic Advisor Assistant Job Description Template

Job Brief

We are seeking a dedicated Academic Advisor Assistant to support our academic advising team.

The assistant will assist in advising students regarding their academic plans and progress, program selection, and course scheduling.

Additional tasks include maintaining student records, preparing reports, and providing administrative support to the advising team.

Our ideal candidate is detail-oriented, has a strong understanding of academic policies and procedures, and is passionate about helping students succeed.

 

Responsibilities

• Assist Academic Advisors in providing guidance to students on academic goals and objectives
• Help prepare and maintain student records and reports
• Support in scheduling and coordinating meetings, appointments, and workshops
• Help students understand and navigate through academic policies and procedures
• Assist with student registration, course selection and scheduling
• Provide accurate information on program requirements and college policies
• Support the advising team in the preparation of orientation sessions and open house events
• Contribute to the development of academic support materials and resources

 

Qualifications

• Associate degree required; Bachelor’s degree preferred
• Previous experience in an academic advising or educational administration role is a plus
• Strong understanding of academic policies and procedures
• Excellent communication and interpersonal skills
• Highly organized, detail-oriented, and able to multitask effectively
• Proficient in MS Office Suite and student information systems

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Paid time off
• Tuition assistance
• Professional development opportunities

 

Additional Information

• Job Title: Academic Advisor Assistant
• Work Environment: Office setting within a university or college campus. Some evening and weekend work may be required during peak advising periods.
• Reporting Structure: Reports to the Senior Academic Advisor or Advising Director.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $30,000 minimum to $40,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our institution. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Academic Advisor Assistant Do?

An Academic Advisor Assistant typically works in educational institutions like schools, colleges, or universities and assists the Academic Advisors in their roles.

They are responsible for supporting advisors by organizing and maintaining student records, schedule meetings between students and advisors, and help handle routine queries from students or parents.

They provide necessary information regarding course schedules, academic requirements, and school policies and procedures.

Academic Advisor Assistants can also assist in preparing and updating educational development plans, tracking the academic progress of students, and ensuring they meet their academic goals.

They may participate in orientation programs to provide information to new students and their parents about the advising process, and they often serve as a first point of contact for students facing challenges.

In the absence of the Academic Advisor, the assistant may be responsible for providing basic advising and guidance to students.

They also work with other staff members and departments within the institution to ensure students’ needs are addressed.

Overall, the role of an Academic Advisor Assistant is to ensure that the advising office runs smoothly and efficiently, thus contributing to students’ academic success.

 

Academic Advisor Assistant Qualifications and Skills

An Academic Advisor Assistant should possess a combination of educational knowledge, organizational skills and interpersonal abilities to effectively support the advising team and students, such as:

• Strong knowledge of academic programs, degree requirements, and the academic calendar to assist students with course planning and registration.
• Exceptional organizational skills to efficiently manage student records, scheduling appointments, and tracking student progress.
• Excellent communication skills to engage with students, parents, and academic staff in a clear and concise manner. This includes written, verbal and digital communication.
• Interpersonal skills to build strong relationships with students, understanding their unique needs and goals, and assisting them in navigating their academic journey.
• Problem-solving abilities to address student concerns, identify potential issues and recommend appropriate solutions or resources.
• Proficiency in using various software and databases to maintain student records, prepare reports and conduct research.
• Ability to work in a team-oriented environment to assist academic advisors, faculty and other school staff in supporting students’ academic success.

 

Academic Advisor Assistant Experience Requirements

An Academic Advisor Assistant often begins their career with a minimum of 1 to 2 years of experience in an educational or academic setting.

This may be achieved through internships or part-time roles in schools, colleges, or universities, assisting in administrative tasks, student services, or academic affairs.

These professionals often gain on-the-job experience in roles such as Student Services Assistant, Administrative Assistant, or other roles related to academic administration.

Candidates with more than 3 years of experience often enhance their skills and knowledge in student counseling, academic program planning, and administrative tasks.

They may have also developed experience in handling student records, assisting in academic advising or student orientation programs.

Those with more than 5 years of experience may have leadership experience and have developed strong communication and organizational skills.

They are likely proficient in managing academic records, preparing reports, and have a strong understanding of institutional policies and procedures.

With this level of experience, they may be ready for a senior or managerial role in academic advising or education administration.

 

Academic Advisor Assistant Education and Training Requirements

Academic Advisor Assistants typically have a bachelor’s degree in education, psychology, or a related field.

They need a strong background in academic administration and should have excellent communication and organizational skills.

Knowledge in student counseling and understanding of academic protocols and procedures is essential.

Additionally, they should be familiar with educational software and databases that are commonly used in academic institutions.

Some positions may require Academic Advisor Assistants to have a master’s degree in education or educational administration, especially for higher education institutions.

Apart from formal education, additional training or certification in counseling and academic advising can be beneficial.

This role often requires continuous learning to keep up with changes in educational laws, regulations, and standards.

Thus, continuing education and professional development programs are highly recommended.

Having a master’s degree and/or certification may also indicate a candidate’s potential for advancement and dedication to the field of education.

 

Academic Advisor Assistant Salary Expectations

An Academic Advisor Assistant earns an average salary of $38,246 (USD) per year.

The actual earnings can vary depending on factors such as experience, level of education, geographical location, and the specific institution of employment.

 

Academic Advisor Assistant Job Description FAQs

What skills does an Academic Advisor Assistant need?

Academic Advisor Assistants should have excellent interpersonal and communication skills as they will be interacting with students, parents, and academic staff regularly.

They should have strong organizational and time-management skills to manage multiple tasks and deadlines.

Additionally, they should possess good problem-solving skills and be adept at using computer software for tracking student data and maintaining records.

 

Do Academic Advisor Assistants need a degree?

Yes, most Academic Advisor Assistant roles require a minimum of a Bachelor’s degree, preferably in Education, Counseling, Psychology or a related field.

Some institutions may require a Master’s degree or prior experience in advising or counseling.

 

What should you look for in an Academic Advisor Assistant resume?

Look for a strong educational background, preferably in the field of education or counseling.

Prior experience in an academic setting is valuable, and any experience working directly with students is a plus.

Proficiency in relevant software for student data management should also be indicated.

The ability to speak multiple languages can be a valuable asset in diverse academic environments.

 

What qualities make a good Academic Advisor Assistant?

A good Academic Advisor Assistant is empathetic, patient, and possesses strong communication skills to help guide students in their academic journey.

They should have a passion for education and student success.

Being organized and detail-oriented helps them keep track of numerous student records.

They should also exhibit problem-solving skills to help students overcome academic challenges.

 

What are the daily duties of an Academic Advisor Assistant?

On a typical day, an Academic Advisor Assistant may start by checking their email and responding to student queries.

They might arrange appointments for students with academic advisors, update student records, and assist in preparing reports.

They may also spend time researching information about academic policies, programs, and requirements to assist in advising students accurately.

Additionally, they might attend meetings with the advising team or other administrative staff.

 

Conclusion

And there you have it.

Today, we’ve dissected what it truly means to be an academic advisor assistant.

And guess what?

It’s not just about assisting with academic planning.

It’s about shaping future scholars, one student at a time.

With our go-to academic advisor assistant job description template and real-world examples, you’re ready to embark on your journey.

But why halt your momentum?

Dive deeper with our job description generator. It’s your essential tool for crafting meticulous listings or perfecting your resume to excellence.

Remember:

Every student guided is a step towards a brighter future.

Let’s create that future. Together.

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