Academic Program Coordinator Job Description [Updated for 2025]

In the world of education, the role of an Academic Program Coordinator has become increasingly significant.

As education continues to evolve, the demand for skilled individuals who can design, manage, and enhance our academic programs increases.

But let’s delve deeper: What’s truly expected from an Academic Program Coordinator?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager sculpting the perfect candidate profile,
• Or simply curious about the responsibilities of an Academic Program Coordinator,

You’re in the right place.

Today, we present a customizable Academic Program Coordinator job description template, designed for seamless posting on job boards or career sites.

Let’s dive right into it.

Academic Program Coordinator Duties and Responsibilities

Academic Program Coordinators are responsible for overseeing and managing educational programs within a school, college or university.

They are responsible for developing program curriculum, coordinating with faculty and students, and ensuring the program meets the educational goals and standards.

Their duties and responsibilities include:

• Develop and implement academic program plans, curricula, and schedules
• Coordinate with faculty, students, and other stakeholders to deliver quality education
• Monitor the progress of students, provide academic guidance and support, and address any concerns or problems
• Ensure compliance with educational standards and regulations
• Manage the program’s budget and resources effectively
• Organize educational events, workshops, and seminars
• Communicate regularly with students, parents, faculty, and administrators
• Participate in recruitment and admissions processes
• Monitor and assess the effectiveness of the program, making improvements as needed
• Prepare reports on program activities, progress, status or other special reports for management or outside agencies

 

Academic Program Coordinator Job Description Template

Job Brief

We are seeking a detail-oriented, organized Academic Program Coordinator to join our team.

The Academic Program Coordinator is responsible for providing administrative support to faculty and students, coordinating and managing academic programs, and ensuring that program goals and objectives are accomplished within prescribed time frames.

This position requires strong interpersonal skills, a high degree of initiative, and the ability to work collaboratively with various departments within the institution.

 

Responsibilities

• Coordinate and manage all aspects of academic programs
• Assist in the development and implementation of program policies and procedures
• Support faculty and students by providing program-related information
• Organize and maintain program schedules, records, and reports
• Coordinate with other departments to ensure smooth operation of programs
• Assist in budget preparation and expense management
• Plan and organize program-related events and meetings
• Ensure compliance with university and departmental policies
• Handle student inquiries and resolve any issues related to program operations

 

Qualifications

• Previous experience in program coordination or a similar role
• Knowledge of program management and development procedures
• Excellent organizational and multitasking ability
• Outstanding communication and interpersonal skills
• Detail-oriented and efficient
• Bachelor’s degree in a related field

 

Benefits

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Academic Program Coordinator
• Work Environment: Office setting within an academic institution. Some travel may be required for meetings or conferences.
• Reporting Structure: Reports to the Academic Program Director or Department Head.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $65,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our institution. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Academic Program Coordinator Do?

Academic Program Coordinators work within educational institutions such as colleges, universities, or school districts.

They play a critical role in developing, implementing, and maintaining academic programs.

Their primary responsibility is to ensure that the academic program runs smoothly and is in alignment with the institution’s educational objectives.

They manage the program curriculum and work directly with faculty and staff to implement it effectively.

They are often responsible for setting program standards and goals, assessing the program’s quality, and proposing improvements.

They also monitor student progress and provide necessary support to enhance student outcomes.

Besides, they handle logistical tasks such as scheduling classes, managing budget, and coordinating academic events or conferences.

They often serve as a liaison between students, faculty, and other administrative staff, facilitating communication and resolving any issues that may arise within the program.

In some cases, they may also be involved in promotional activities for the academic program, such as creating marketing materials or organizing open house events.

The role of an Academic Program Coordinator requires strong organizational, communication, and leadership skills as they are in charge of ensuring the effective operation of an academic program.

 

Academic Program Coordinator Qualifications and Skills

An Academic Program Coordinator should have the skills and qualifications that align with your job description, such as:

• Strong organizational skills for maintaining and updating program schedules, activities, and resources.
• Excellent communication skills to effectively interact with students, faculty, and administrators and also to present information in a clear and persuasive manner.
• Experience in curriculum planning and development to help shape the program’s academic content and structure.
• Interpersonal skills to build relationships with faculty members, students, and other stakeholders.
• Project management skills to oversee the implementation of various academic programs and initiatives.
• Ability to handle multiple tasks simultaneously and manage time effectively to meet deadlines.
• Problem-solving abilities to identify and address issues that may affect the delivery of the program.
• Knowledge of educational regulations and accreditation standards to ensure the program complies with all necessary requirements.
• Proficiency in using educational software and digital tools to manage the program efficiently and effectively.

 

Academic Program Coordinator Experience Requirements

Academic Program Coordinators typically require a minimum of 2 to 3 years of professional experience in an educational setting.

This could be as a teacher, administrative assistant, or other role within a school or university.

Candidates may also have gained relevant experience through internships or part-time positions in education administration or program management.

Other avenues for relevant experience could include event management, curriculum development, or academic advising roles.

Candidates with more than 5 years of experience may have a deeper understanding of educational policies, curriculum planning, and institutional administration.

They are often experienced in coordinating various academic programs, liaising with different departments, and managing program budgets.

Those with more than 7 years of experience often have substantial leadership and team management experience, and are well-equipped to handle strategic planning, staff supervision, and complex problem-solving for the program.

They are typically ready for senior Academic Program Coordinator roles or higher-level administrative positions within the educational institution.

 

Academic Program Coordinator Education and Training Requirements

Academic Program Coordinators generally have a bachelor’s degree, typically in education, business, or a related field.

However, a master’s degree in higher education administration, educational leadership, or a similar field is often preferred by employers.

In addition to formal education, experience in a university or academic setting is crucial.

This role requires strong organizational, communication, and leadership skills.

Practical experience in academic program planning, development, or administration can be beneficial.

Proficiency in basic office software, such as Microsoft Office Suite, as well as understanding of educational systems and database management is important.

Some institutions may require knowledge of specific software used in academic program management.

While not mandatory, professional certification in educational administration or project management can enhance a candidate’s qualifications.

These certifications demonstrate a candidate’s commitment to professional development and staying up-to-date with the latest practices in academic program coordination.

Further, familiarity with the specific academic discipline or the program area that the coordinator will be overseeing can also be an advantage.

This can be gained through relevant educational background or work experience.

Lastly, excellent interpersonal skills are essential due to the regular interaction with faculty, students, and other academic staff that this role requires.

A candidate’s ability to problem-solve, plan strategically, and manage multiple tasks simultaneously are critical skills for success in this role.

 

Academic Program Coordinator Salary Expectations

The average salary for an Academic Program Coordinator is $48,579 (USD) per year.

The actual earnings may vary based on factors such as the size and type of the institution, location, level of education, and experience in the field.

 

Academic Program Coordinator Job Description FAQs

What skills does an Academic Program Coordinator need?

Academic Program Coordinators should possess strong organizational and leadership skills as they are often responsible for managing the logistics of an academic program.

This can include scheduling, budgeting, and coordinating faculty and students.

They should also have excellent communication skills to liaise between students, faculty, and administration.

Furthermore, problem-solving skills are essential as they must be able to handle any issues or conflicts that arise within the program.

 

Do Academic Program Coordinators need a degree?

Most Academic Program Coordinators are required to have at least a Bachelor’s degree, although some institutions might require a Master’s degree.

The degree should be in a related field such as education, administration or the specific field of study the program is based on.

Prior experience in an educational setting or in an administrative role is often required as well.

 

What should you look for in an Academic Program Coordinator resume?

An Academic Program Coordinator resume should demonstrate experience in program coordination or administration, preferably within an educational setting.

The candidate should have a solid background in project management, event coordination, and budget management.

Skills in collaboration, communication, problem-solving, and leadership should also be highlighted.

Check for any certifications or credentials that demonstrate their ability to manage academic programs.

 

What qualities make a good Academic Program Coordinator?

A good Academic Program Coordinator is highly organized, able to multitask and prioritize tasks efficiently.

They should be excellent communicators, able to liaise effectively between different stakeholders such as students, faculty, and administrators.

Good problem-solving skills are key, as they will need to address any issues or conflicts that arise.

They should also be passionate about education and committed to the success of the students and the program.

 

What is the role of an Academic Program Coordinator in curriculum development?

In curriculum development, an Academic Program Coordinator works closely with faculty and administrators to ensure the curriculum aligns with program goals, industry standards, and academic regulations.

They may also facilitate curriculum review meetings, assist in the creation and implementation of new courses, and ensure that curriculum changes are communicated effectively to all relevant parties.

 

Conclusion

And there we have it.

Today, we’ve unveiled the true essence of being an Academic Program Coordinator.

Surprise?

It’s not just about scheduling and organizing.

It’s about shaping the academic future, one program at a time.

With our essential Academic Program Coordinator job description template and real-world examples, you’re prepared to take the leap.

But why stop at preparation?

Delve further with our job description generator. It’s your stepping stone to finely-tuned job listings or perfecting your resume.

Remember:

Every program is a part of the larger educational framework.

Let’s shape that future. Together.

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