Academic Program Manager Job Description [Updated for 2024]

academic program manager job description

In the realm of academia, the role of an Academic Program Manager is becoming increasingly paramount.

As education evolves, the demand for proficient individuals who can plan, manage, and enhance our academic programs grows.

But what does the role of an Academic Program Manager truly entail?

Whether you are:

  • A job seeker trying to understand the core of this role,
  • A hiring manager outlining the perfect candidate,
  • Or simply curious about the intricacies of academic program management,

You’ve come to the right place.

Today, we present a customizable Academic Program Manager job description template, designed for effortless posting on job boards or career websites.

Let’s delve right into it.

Academic Program Manager Duties and Responsibilities

Academic Program Managers are responsible for the successful planning, coordination, and implementation of various educational programs and initiatives within an educational institution.

They work closely with faculty, students, and other stakeholders to ensure that academic goals and objectives are met.

Their duties and responsibilities include:

  • Overseeing the development and implementation of academic programs
  • Establishing and maintaining relationships with faculty, students, and other stakeholders
  • Assessing the effectiveness of academic programs and making necessary changes
  • Planning and coordinating academic events and activities
  • Managing budgets and resources related to academic programs
  • Maintaining up-to-date knowledge of educational standards, trends, and advancements
  • Communicating with faculty and students to ensure academic objectives are understood and met
  • Collaborating with other departments or institutions to create comprehensive academic offerings
  • Ensuring compliance with all relevant regulations and standards in the delivery of academic programs


Academic Program Manager Job Description Template

Job Brief

We are seeking a dedicated Academic Program Manager to oversee the development and success of our academic programs.

The role involves coordinating with faculty and administrators, developing curricula, and ensuring that our educational offerings meet the needs of our students and adhere to industry standards.

The ideal candidate has a solid background in academia, a passion for education, and excellent leadership and organizational skills.



  • Oversee the development and implementation of academic programs
  • Coordinate with faculty, students, and administrators to ensure program success
  • Develop and implement strategies to recruit and retain students
  • Monitor and assess the effectiveness of academic programs
  • Ensure programs meet industry standards and regulatory requirements
  • Manage budget and resources for academic programs
  • Facilitate faculty development and training
  • Resolve academic issues and disputes
  • Assist in the accreditation process
  • Provide leadership and mentorship to faculty and staff



  • Proven experience as an Academic Program Manager or similar role
  • Experience in curriculum development and program management
  • Knowledge of academic accreditation standards and procedures
  • Excellent leadership and organizational skills
  • Strong written and verbal communication skills
  • Ability to work collaboratively with faculty, students, and administrators
  • PhD or Master’s degree in Education or related field preferred



  • Healthcare benefits
  • Retirement plan
  • Generous paid time off
  • Continuing education assistance
  • Opportunity to make a positive impact on students’ lives


Additional Information

  • Job Title: Academic Program Manager
  • Work Environment: Educational setting with occasional travel for conferences or meetings. Remote work opportunities may be available.
  • Reporting Structure: Reports to the Dean of Academic Affairs or similar.
  • Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
  • Location: [City, State] (specify the location or indicate if remote)
  • Employment Type: Full-time
  • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our institution. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
  • Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].


What Does an Academic Program Manager Do?

An Academic Program Manager is a key position in educational institutions like schools, colleges, and universities.

They are responsible for the development, execution, and continuous improvement of academic programs.

These professionals collaborate with faculty members, academic deans, and other administrators to ensure the programs are aligned with the institution’s academic goals and objectives.

They also work closely with teachers and lecturers to integrate teaching methods and course content that enhances student learning outcomes.

Academic Program Managers may be involved in curriculum development and review, ensuring the curriculum is up-to-date, meets academic standards, and is engaging for students.

They are often responsible for budgeting, scheduling classes, and managing resources for the programs under their purview.

In addition, they oversee student enrollment, track student progress, and handle issues related to student satisfaction and performance.

It is also their responsibility to ensure the program’s compliance with national and regional education standards and regulations.

These professionals might also engage in marketing activities to promote their programs, liaise with industry partners for internships, and organize events like guest lectures and academic seminars.

The role of an Academic Program Manager may also include faculty recruitment, training, and evaluation.

They play a vital role in fostering a productive and collaborative academic environment.


Academic Program Manager Qualifications and Skills

An Academic Program Manager requires a unique combination of educational background, managerial expertise, and people skills to manage, enhance, and expand academic programs.

The necessary qualifications and skills include:

  • Strong leadership skills to guide and manage teams and to ensure that academic programs are delivered effectively and achieve their goals.
  • Excellent communication skills to liaise with a wide range of stakeholders, including staff, students, and external partners.
  • Advanced knowledge in curriculum development and educational theories to design, implement, and assess academic programs.
  • Organization and strategic planning skills to develop and manage program schedules, resources, and budgets.
  • Ability to apply critical thinking and problem-solving skills to overcome challenges and improve program outcomes.
  • Comfort with data analysis to evaluate program effectiveness and make informed decisions for program improvements.
  • High level of interpersonal skills to foster a positive learning environment and maintain strong relationships with faculty, staff, and students.
  • Understanding of diversity and inclusion principles to ensure that programs are accessible and beneficial to all students.


Academic Program Manager Experience Requirements

An Academic Program Manager typically requires a minimum of a bachelor’s degree in education or a related field, with some institutions preferring a master’s degree or higher.

This is coupled with at least 3 to 5 years of professional experience in the field of education, often within an academic setting.

Entry-level candidates may have gained experience through internships, assistantships, or part-time roles in academic administration or program coordination, dealing with tasks such as student engagement, curriculum planning, and academic counseling.

Candidates with 3 to 5 years of experience often have a deeper understanding of academic programs and curriculum development, with a proven track record of managing complex educational projects.

They are often experienced in interacting with students, faculty, and staff and in making decisions that improve the quality of education and student life.

Those with over 5 years of experience in the field may be well-versed in strategic planning, policy development, and program evaluation.

They may have a history of leadership roles, demonstrating their ability to lead teams, manage budgets, and coordinate cross-departmental initiatives.

With this level of experience, they may be ready for a senior Academic Program Manager role or even a directorial position.


Academic Program Manager Education and Training Requirements

Academic Program Managers typically require a master’s degree in education, administration, or a related field.

In some cases, a doctorate may be preferred.

They should have significant experience in academic administration or teaching, demonstrating a deep understanding of curriculum development, student services, and academic policies and procedures.

This role also requires knowledge of budget management, program evaluation, and strategic planning.

Some universities or colleges may require familiarity with specific academic disciplines, depending on the department the Academic Program Manager is expected to handle.

Strong leadership and communication skills are crucial for this role, as Academic Program Managers often work with faculty, students, and other stakeholders.

While not always required, certification in educational leadership or management can demonstrate a commitment to the profession and an understanding of the latest trends and issues in academic program management.

Additionally, skills in academic technology tools, such as learning management systems, are often highly valued in this role, as these tools are frequently used in program administration.

Academic Program Managers are expected to continuously update their skills and knowledge to stay abreast of changes in education, technology, and regulatory requirements.

This ongoing learning can be achieved through professional development courses, seminars, and workshops.


Academic Program Manager Salary Expectations

The average salary for an Academic Program Manager is approximately $65,000 (USD) per year.

However, this can fluctuate depending on experience, the prestige of the academic institution, and the specific department the manager is employed in.

Geographic location can also significantly affect the salary range.


Academic Program Manager Job Description FAQs

What skills are necessary for an Academic Program Manager?

Academic Program Managers should have strong organizational and leadership skills to manage academic programs effectively.

They should also have excellent communication skills for liaising between faculty, students, and administration.

They should also possess problem-solving abilities to address any challenges or obstacles that may arise during the implementation of academic programs.

Knowledge of educational systems and standards, as well as familiarity with budgeting and scheduling, is crucial.


Does an Academic Program Manager need a specific degree?

While requirements may vary between institutions, most Academic Program Managers are required to hold at least a Master’s degree in Education, Administration, or a relevant field.

Experience in academic administration or project management is often desired.


What should you look for in an Academic Program Manager’s resume?

An ideal candidate’s resume should demonstrate experience in managing academic programs, including coordinating with faculty, overseeing budgets, and ensuring the successful implementation of academic strategies.

Furthermore, look for evidence of effective communication, leadership, and problem-solving skills.

It’s also beneficial if the candidate has experience or knowledge in curriculum development and evaluation.


What qualities make a good Academic Program Manager?

A good Academic Program Manager is detail-oriented, organized, and excellent at multitasking.

They should be able to manage multiple programs, deadlines, and budgets at once.

They should also be effective leaders who can motivate faculty and connect with students.

Additionally, they should have a thorough understanding of educational systems and be able to navigate academic policies and regulations.


What are the daily duties of an Academic Program Manager?

An Academic Program Manager typically starts their day by reviewing the status of the programs they manage.

They might meet with faculty members to discuss program implementation or meet with administrators to discuss budgets.

They might also spend time developing new program strategies, managing program resources, and assessing the effectiveness of current programs.

Moreover, they may interact with students to gather feedback and ensure program satisfaction.



And there we have it.

Today, we’ve just demystified what it truly means to be an Academic Program Manager.


It’s not only about managing educational programs.

It’s about shaping the future of education, one program at a time.

With our go-to Academic Program Manager job description template and real-life examples, you’re all geared up to make your move.

But why not go the extra mile?

Immerse yourself further with our job description generator. It’s your next step to creating precise job listings or polishing your resume to perfection.


Every educational program is a part of a larger educational landscape.

Let’s mold that future. Together.

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