Accounting Clerk Job Description [Updated for 2025]

In the world of finance, the role of the Accounting Clerk has never been more important.

As businesses continue to grow and financial regulations become more complex, the demand for skilled individuals who can maintain, control, and manage financial data increases.

But let’s delve deeper: What’s really expected from an Accounting Clerk?

Whether you are:

A job seeker trying to understand the core of this position,
A hiring manager aiming to define the perfect candidate,
Or simply curious about the intricate details of accounting,

You’re in the right spot.

Today, we introduce a versatile Accounting Clerk job description template, crafted for effortless posting on job boards or career portals.

Let’s dive right in.

Contents show

Accounting Clerk Duties and Responsibilities

Accounting Clerks are responsible for supporting the accounting department by performing a range of tasks including processing transactions, preparing reports and maintaining financial records.

Their key focus is to ensure that the company’s daily accounting functions run accurately and effectively.

They have the following duties and responsibilities:

Assisting with the maintenance of general ledger accounts
Preparing financial reports and statements
Processing business transactions, such as accounts payable and receivable, disbursements, expense vouchers and receipts
Reconciling accounts and resolving discrepancies
Managing files and producing necessary documentation
Supporting the Accounting Manager or Supervisor with tasks such as budgeting and auditing
Verifying financial reports by running performance analysis software program
Ensuring accurate and timely processing of payment transactions
Adhering to standard accounting principles and company procedures

Accounting Clerk Job Description Template

Job Brief

We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks.

Accounting Clerk responsibilities include keeping financial records updated, preparing reports and reconciling bank statements.

You will also run accounting software programs (e.g. SAP) to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts.

A successful accounting assistant should be familiar with all accounting procedures and have a flair for numbers.

Responsibilities

Provide accounting and clerical support to the accounting department
Type accurately, prepare and maintain accounting documents and records
Prepare bank deposits, general ledger postings and statements
Reconcile accounts in a timely manner
Daily enter key data of financial transactions in database
Provide assistance and support to company personnel
Research, track and restore accounting or documentation problems and discrepancies
Inform management and compile reports/summaries on activity areas
Function in accordance with established standards, procedures and applicable laws
Constantly update job knowledge

Qualifications

Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable clerk
Familiarity with bookkeeping and basic accounting procedures
Competency in MS Office, databases and accounting software
Hands-on experience with spreadsheets and financial reports
Accuracy and attention to detail
Aptitude for numbers
Ability to perform filing and record keeping tasks
Data entry and word processing skills
Associate’s degree or relevant certification is a plus

Benefits

401(k)
Health insurance
Dental insurance
Retirement plan
Paid time off
Professional development opportunities

Additional Information

Job Title: Accounting Clerk
Work Environment: Office setting. May require occasional overtime during peak financial periods.
Reporting Structure: Reports to the Accounting Manager or Senior Accountant.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $32,000 minimum to $49,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does an Accounting Clerk Do?

Accounting Clerks typically work for corporations across different industries, financial institutions, government agencies, or accounting firms.

They can also work as self-employed individuals offering freelance accounting services.

They work closely with other accounting staff and finance team members to manage financial records and transactions.

Their primary responsibilities often include inputting financial transactions into appropriate accounting databases, software, or applications.

Accounting Clerks are responsible for maintaining accurate financial records, which often involves checking entries for accuracy and making necessary corrections.

They may also perform routine calculations to produce analyses and reports as requested by the finance director or management.

They may also handle accounts payable, accounts receivable, payroll, and other types of financial transactions.

This often involves matching invoices to work orders, processing, and distributing payments, as well as processing and distributing employee pay.

Accounting Clerks are often responsible for filing documents to keep them organized and easily accessible.

They may also be asked to assist in various auditing tasks.

They are expected to perform all their tasks while adhering to established accounting principles and company procedures.

Accounting Clerk Qualifications and Skills

An Accounting Clerk should have the skills and qualifications that align with your job description, such as:

Numerical skills for dealing with large numbers of financial data and calculations.
Attention to detail to ensure the accuracy of financial records and reports.
Organizational skills to manage numerous documents and files in a structured manner.
Knowledge of accounting software and systems to efficiently manage financial data.
Communication skills to effectively interact with colleagues, superiors, and clients about financial matters.
Problem-solving skills to identify and rectify discrepancies in financial data and reports.
Understanding of accounting principles and financial regulations to ensure compliance.
Time management skills to meet financial reporting deadlines.
Customer service skills, as needed, to assist with customer inquiries and disputes.

Accounting Clerk Experience Requirements

Entry-level Accounting Clerks typically have up to 1 year of experience, often achieved through an internship or part-time role in a financial or accounting setting.

Practical skills can also be obtained through hands-on experience in roles like Bookkeeper, Finance Assistant, or Accounts Receivable Clerk.

Candidates with 2 to 3 years of experience have likely enhanced their financial reporting, reconciliation, and general accounting skills.

They may also have experience with accounting software such as QuickBooks or Excel.

Those with more than 5 years of experience in the field usually have a deeper understanding of complex accounting principles and practices.

They may have some supervisory experience and are often ready for senior or management roles within the accounting department.

Some companies may require their Accounting Clerks to possess or be working towards a certification such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA), which would demonstrate a higher level of expertise and commitment in the field.

Accounting Clerk Education and Training Requirements

Accounting Clerks typically require a high school diploma or equivalent.

Some employers prefer candidates with postsecondary education, such as an associate’s degree in business or accounting.

Practical knowledge of bookkeeping, spreadsheet programs and accounting software is also typically required.

Many employers provide on-the-job training to help new Accounting Clerks become familiar with their specific systems and procedures.

In addition to the basic educational requirements, a strong understanding of mathematics, excellent organizational skills, and attention to detail are valuable assets for anyone considering a role as an Accounting Clerk.

Certification is not always necessary but earning the Certified Bookkeeper (CB) designation, offered by the American Institute of Professional Bookkeepers, can improve job prospects.

To achieve this certification, candidates must have two years of professional bookkeeping experience, pass a four-part examination, and adhere to a code of ethics.

Continuous professional development and keeping up with changes in financial regulations and accounting software can help maintain and advance an accounting career.

Accounting Clerk Salary Expectations

An Accounting Clerk typically earns an average salary of $40,240 (USD) per year.

The actual earnings can fluctuate depending on factors such as years of experience, educational qualifications, and the city or region of employment.

Accounting Clerk Job Description FAQs

What skills does an Accounting Clerk need?

Accounting Clerks need strong numerical skills for accurate calculations and data entry.

They should also possess excellent organizational skills to manage multiple tasks and deadlines.

Proficiency in accounting software, spreadsheets and databases is often required.

Besides, they should have good communication skills to interact with colleagues, managers and clients.

Do Accounting Clerks need a degree?

Most Accounting Clerk positions require at least a high school diploma, but some employers may prefer candidates with an associate’s degree in accounting or a related field.

However, hands-on experience with bookkeeping and accounting tasks can sometimes substitute for formal education.

What should you look for in an Accounting Clerk resume?

When reviewing an Accounting Clerk’s resume, look for experience with financial reporting, data entry, and knowledge of accounting software such as QuickBooks.

Proficiency in MS Office, especially Excel, is often required.

Check for strong mathematical and organizational skills.

If the position requires dealing with vendors or clients, look for strong communication skills as well.

What qualities make a good Accounting Clerk?

A good Accounting Clerk is highly organized and detail-oriented, ensuring accurate financial record keeping.

They are adept at multitasking, efficiently managing various tasks without compromising the quality of work.

They have a good understanding of accounting principles and are proficient in using accounting software.

Integrity is another important quality, as they deal with confidential financial information.

Is it difficult to hire an Accounting Clerk?

Hiring an Accounting Clerk can be challenging due to the precision required in the role.

It’s important to find someone with the right mix of technical skills and attention to detail.

However, with a clear job description and a thorough interview process, you can find qualified candidates for the role.

Conclusion

And there you have it.

Today, we’ve delved into the intricate world of what it truly means to be an accounting clerk.

And you know what?

It’s not just about crunching numbers.

It’s about shaping the financial backbone of a company, one ledger at a time.

With our expertly curated accounting clerk job description template and real-world examples, you’re more than ready to take your next step.

But why limit yourself?

Go beyond the numbers with our job description generator. It’s your perfect tool for creating meticulously detailed listings or polishing your resume to absolute perfection.

Remember:

Every ledger entry contributes to the overall financial health of a company.

Let’s shape that financial landscape. Together.

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