Accounts Receivable Supervisor Job Description [Updated for 2025]

In the fast-paced world of finance, the need for skilled Accounts Receivable Supervisors is constantly growing.

As businesses evolve, the demand for proficient individuals who can effectively manage, organize, and protect our financial frameworks becomes more pronounced.

But let’s delve deeper: What’s truly expected from an Accounts Receivable Supervisor?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager drafting the profile of the perfect candidate,
• Or simply interested in the intricacies of accounts receivable supervision,

You’re in the right place.

Today, we present a customizable Accounts Receivable Supervisor job description template, designed for easy posting on job boards or career sites.

Let’s dive right in.

Accounts Receivable Supervisor Duties and Responsibilities

Accounts Receivable Supervisors oversee the operations and staff of the accounts receivable department.

They make sure all billing, invoicing, and payment processing activities are conducted in a timely and accurate manner.

They have the following duties and responsibilities:

• Supervise and manage the daily operations of the accounts receivable department
• Ensure accurate and timely management of all accounts receivable aging components including billings, cash receipts, etc.
• Monitor and analyze customer account details for non-payments, delayed payments and other irregularities
• Review and process credit memos and write-offs
• Coordinate with sales and customer service departments to resolve billing and payment disputes
• Prepare and present reports detailing accounts receivable status to company executives and managers
• Assist in annual budgeting and auditing processes
• Ensure compliance with company policies and procedures, and maintain knowledge of industry trends and changes in laws or regulations
• Train and mentor accounts receivable staff and conduct performance evaluations

 

Accounts Receivable Supervisor Job Description Template

Job Brief

We are seeking a competent Accounts Receivable Supervisor to oversee our accounts receivable department and ensure our company tracks and collects debts consistently and correctly.

Responsibilities include invoicing customers, negotiating payment plans with customers, maintaining records of invoices, payments and customer balances, and providing accurate and timely financial information to other departments and leaders.

Our ideal candidate has a strong background in accounting, excellent problem-solving skills, and a knack for financial forecasting.

Ultimately, the Accounts Receivable Supervisor should enhance our department’s effectiveness and accuracy and ensure we meet our financial objectives.

 

Responsibilities

• Set objectives for the accounts receivable team that align with the accounting department’s goals
• Monitor processing of invoices and ensure timely collection of payments
• Ensure all team members follow the accounting principles
• Prepare monthly, quarterly, annual and ad-hoc forecasting reports
• Organize records of invoices, bills and deposits
• Ensure high-quality invoicing and collection procedures that comply with the law
• Support the AR department during internal and external audits
• Ensure timely processing of refunds
• Identify and implement process improvement opportunities within the accounts receivable department

 

Qualifications

• Proven work experience as an accounts receivable supervisor
• Strong knowledge of accounting principles and credit management
• Experience with accounting software, databases and MS Office
• Excellent analytical skills along with the ability to create and present detailed reports
• Ability to accurately process numerical data
• Team management and negotiation skills
• Problem-solving attitude
• Ability to work independently and as part of a team
• BSc degree in Accounting or Finance

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Accounts Receivable Supervisor
• Work Environment: Office setting with occasional remote work flexibility. Some travel may be required for team meetings or client consultations.
• Reporting Structure: Reports to the Accounting Manager or Financial Controller.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $60,000 minimum to $90,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Accounts Receivable Supervisor Do?

An Accounts Receivable Supervisor typically works in the finance department of a corporation or a financial service provider.

They are responsible for overseeing the entire accounts receivable process, including creating invoices, sending bills, and recording all transactions related to accounts receivable.

They ensure that all payments are made on time and accurately recorded into the company’s financial systems.

An Accounts Receivable Supervisor is also responsible for managing a team of accounts receivable clerks or specialists.

They provide training, guidance, and support to their team members to ensure they perform their duties accurately and efficiently.

They work closely with other departments, particularly sales and customer service, to resolve any discrepancies or disputes related to customer billing.

They also collaborate with the accounts payable department to ensure smooth financial operations within the company.

In some cases, the Accounts Receivable Supervisor may also be responsible for credit control, including assessing the creditworthiness of new customers and managing credit limits for existing customers.

They need to ensure compliance with all relevant financial regulations and standards, and they may also be involved in preparing financial reports and forecasts related to accounts receivable.

The goal of an Accounts Receivable Supervisor is to ensure that the company’s revenue is accurately recorded and collected in a timely manner, which contributes to the financial health of the organization.

 

Accounts Receivable Supervisor Qualifications and Skills

An Accounts Receivable Supervisor should possess a combination of technical skills, soft skills and industry knowledge to manage and oversee the Accounts Receivable department effectively, including:

• Deep understanding of billing procedures, credit control, and collection techniques to manage accounts receivable effectively.
• Strong analytical skills to identify patterns in payment behavior, foresee possible issues and suggest solutions, and make data-driven decisions.
• Exceptional leadership and team management abilities to supervise a team of accounts receivable clerks, ensuring they perform their tasks efficiently and accurately.
• Excellent communication skills to interact with clients, coworkers, and upper management, to discuss accounts, answer queries, and provide reports.
• High attention to detail and accuracy to ensure all invoices, payments, and financial records are processed and maintained correctly.
• Experience with accounting software and proficiency in Microsoft Office, especially Excel, for generating reports, analyses, and maintaining records.
• Problem-solving skills to quickly identify and resolve disputes, discrepancies, and other issues in accounts receivable.
• Organizational skills to manage multiple accounts, maintain records, and meet deadlines.

 

Accounts Receivable Supervisor Experience Requirements

The Accounts Receivable Supervisor role requires a mix of education and experience.

Typically, a Bachelor’s degree in accounting, finance, or a related field is mandatory.

For entry-level roles, 2 to 3 years of experience in an accounts receivable or general accounting role is usually required.

This experience often comes through full-time roles or internships in accounting departments or accounting firms.

Candidates with more than 3 years of experience in the field usually possess more specialized knowledge in accounts receivable.

They may have had exposure to complex accounting systems, account reconciliation processes, and collection procedures.

This experience often comes from roles like Accounts Receivable Analyst, Accounts Receivable Clerk, or Senior Accountant.

Those with more than 5 years of experience often have supervisory experience in their background, including managing a team, overseeing the accounts receivable process, and implementing policies and procedures to improve efficiency and accuracy.

This experience is typically gained in roles such as Accounts Receivable Manager or Financial Supervisor.

Candidates for the Accounts Receivable Supervisor role should also have strong analytical, problem-solving, and communication skills, as well as proficiency in accounting software.

Experience with industry-specific software or ERP systems can also be beneficial.

 

Accounts Receivable Supervisor Education and Training Requirements

Accounts Receivable Supervisors typically possess a bachelor’s degree in finance, accounting, business administration, or a related field.

They must have an understanding of accounting principles and financial reporting, as well as the ability to use financial software programs.

In addition, they often need several years of experience in accounts receivable or general accounting to gain the necessary skills and knowledge.

A certification such as a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) can be beneficial, although not always required.

For positions with larger companies or more complex responsibilities, employers may prefer candidates with a master’s degree in business administration (MBA) or finance.

The role also requires strong leadership, communication, and problem-solving skills, which can be enhanced through on-the-job experience and professional development courses.

Continued education, such as attending workshops or seminars on updates to accounting regulations or software, is also often encouraged to ensure proficiency in the role.

 

Accounts Receivable Supervisor Salary Expectations

An Accounts Receivable Supervisor can expect to earn an average salary of $59,313 (USD) per year.

The actual salary can fluctuate depending on factors such as the level of experience, education, geographical location, and the company they work for.

 

Accounts Receivable Supervisor Job Description FAQs

What skills does an Accounts Receivable Supervisor need?

Accounts Receivable Supervisors need strong interpersonal and communication skills, as they are required to interact with various departments within the organization as well as clients.

They should be analytical, with a keen eye for details, and possess strong problem-solving skills to identify and address any discrepancies in the accounts receivable processes.

Proficiency in financial software and Microsoft Office Suite is also necessary.

 

What kind of education background is required for an Accounts Receivable Supervisor?

Most companies prefer an Accounts Receivable Supervisor to have a bachelor’s degree in finance, accounting, or a related field.

Some organizations may consider candidates with an associate’s degree and a significant amount of experience in accounts receivable or general accounting.

Knowledge in Generally Accepted Accounting Principles (GAAP) is often required.

 

What does an Accounts Receivable Supervisor’s daily routine look like?

On a typical day, an Accounts Receivable Supervisor might start by reviewing outstanding account balances and initiating collection efforts.

They may also be responsible for resolving client billing problems and reducing the amount of accounts receivable delinquencies.

Additionally, they might hold meetings with their team to review progress and address any challenges.

 

What should you look for in an Accounts Receivable Supervisor resume?

A strong Accounts Receivable Supervisor resume should show a background in accounts receivable or general accounting, with increasing responsibility in managing a team.

The candidate should demonstrate proficiency in financial software and Microsoft Office Suite, along with a solid understanding of Generally Accepted Accounting Principles (GAAP).

A degree in finance, accounting, or a related field is also typically preferred.

 

What qualities make a good Accounts Receivable Supervisor?

A good Accounts Receivable Supervisor is organized, detail-oriented, and has strong problem-solving skills.

They have excellent communication and interpersonal skills, enabling them to interact effectively with their team and other departments within the organization.

They are also able to multitask efficiently, and possess strong leadership skills to guide and mentor their team.

 

Conclusion

And there we have it!

Today, we’ve unraveled the intricate workings of an Accounts Receivable Supervisor position.

Surprise, surprise?

It’s not all about sending invoices and maintaining ledgers.

It’s about ensuring the financial health of the company, one payment at a time.

With our handy Accounts Receivable Supervisor job description template and insightful, real-world examples, you’re ready to jump right in.

But why halt your journey there?

Expand your horizons with our job description generator. It’s your next step towards crafting impeccable job listings or perfecting your resume.

Keep in mind:

Every transaction is a step towards the company’s financial stability.

Let’s maintain that stability. Together.

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