Aircraft Dispatcher Job Description [Updated for 2025]

In the dynamic world of aviation, the importance of aircraft dispatchers has never been more crucial.

As the air traffic continues to grow, the demand for skilled individuals who can plan, monitor, and coordinate the movement of aircrafts escalifies.

But let’s delve deeper: What’s truly expected from an aircraft dispatcher?

Whether you are:

• A job seeker trying to understand the core of this role,
• A hiring manager outlining the perfect candidate,
• Or simply fascinated by the intricacies of aircraft dispatching,

You’re in the right place.

Today, we introduce a customizable aircraft dispatcher job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Aircraft Dispatcher Duties and Responsibilities

Aircraft Dispatchers are responsible for ensuring the safety and punctuality of flights.

They coordinate with various departments, including weather forecasters, pilots, and air traffic controllers to ensure all flight plans are safe and efficient.

Their duties and responsibilities include:

• Creating safe and efficient flight plans considering weather, aircraft performance and loading, and airport conditions
• Communicating with pilots during flights, providing them with necessary information and updates
• Reviewing and evaluating weather information, to determine potential impacts on flight operations
• Coordinating with air traffic control to manage flight schedules and airfield capacities
• Monitoring the progress of flights and updating pilots with any changes or adjustments to the flight plan
• Assisting pilots with fuel calculations to ensure the aircraft has sufficient fuel for the journey
• Working alongside maintenance personnel to address any aircraft issues before departure
• Documenting all flight plans, communication logs, and other necessary reports
• Adhering to all Federal Aviation Administration (FAA) regulations and procedures

 

Aircraft Dispatcher Job Description Template

Job Brief

We are seeking an experienced, detail-oriented Aircraft Dispatcher to join our team.

The Aircraft Dispatcher’s responsibilities include preparing flight plans, considering factors such as weather conditions and aircraft performance, coordinating with the flight crew, and monitoring the flight’s progress.

Our ideal candidate is methodical, has excellent problem-solving abilities, and has strong knowledge of aircraft systems, Federal Aviation Regulations, and meteorology.

The role of the Aircraft Dispatcher is crucial in ensuring the safety and punctuality of flights.

 

Responsibilities

• Prepare and manage flight plans, taking into account aircraft performance and loading, enroute winds, thunderstorm and turbulence forecasts, airspace restrictions, and airport conditions.
• Communicate with the flight crew regarding flight details.
• Monitor weather conditions and advise crew of any changes that may affect the flight.
• Coordinate with ground services to ensure that the aircraft is ready for departure.
• Monitor the flight’s progress and relay any pertinent information to the crew.
• Ensure that all Federal Aviation Regulations are adhered to.
• Review and evaluate flight efficiency and safety.

 

Qualifications

• Proven work experience as an Aircraft Dispatcher or similar role
• In-depth knowledge of aircraft systems, Federal Aviation Regulations, and meteorology
• Strong problem-solving abilities
• Excellent communication skills
• Ability to work effectively under pressure
• FAA Aircraft Dispatcher certificate
• High school diploma

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Aircraft Dispatcher
• Work Environment: Control center. The position often requires working in shifts and during weekends and holidays.
• Reporting Structure: Reports to the Flight Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $80,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a copy of your FAA Aircraft Dispatcher certificate to [email address or application portal].

 

What Does an Aircraft Dispatcher Do?

Aircraft Dispatchers play a crucial role in aviation industry, working closely with pilots, air traffic controllers, and meteorologists to ensure a safe, efficient and timely air travel.

They are responsible for planning flight paths, taking into account aircraft performance and loading, enroute winds, thunderstorm and turbulence forecasts, airspace restrictions, and airport conditions.

Dispatchers also provide a flight following service and advise pilots if conditions change.

They may suggest flight plan alterations in the air, including altitude changes or route diversions to avoid poor weather or heavy traffic.

They play a critical role in emergency situations, providing key information and coordinating with emergency services.

They monitor weather conditions, aircraft position reports, and aeronautical navigation charts to evaluate the progress of flight.

Dispatchers also keep records of flights, messages to and from aircraft, and arrange for services such as deicing, fuel, and other ground services at the destination airport.

 

Aircraft Dispatcher Qualifications and Skills

An aircraft dispatcher should have the skills and qualifications that align with the demands of this critical job role, including:

• Extensive knowledge of aircraft systems, aerodynamics, meteorology, navigation, and Federal Aviation Regulations to plan and execute safe and efficient flights.
• Exceptional decision-making skills to quickly and accurately assess situations and make critical decisions in high-pressure environments.
• Strong communication skills for coordinating with pilots, air traffic control, and ground crew, ensuring clear, accurate, and timely information exchange.
• Ability to multitask and prioritize workload effectively to handle several tasks simultaneously without compromising on safety or accuracy.
• Detail-oriented nature to monitor and manage multiple flight parameters and ensure compliance with all flight safety regulations and operational procedures.
• Problem-solving skills to address any potential issues or unexpected events that may arise before or during a flight.
• Excellent organizational skills for maintaining accurate and complete flight dispatch records and documentation.
• Physical and mental stamina to work in a fast-paced, high-stress environment and remain focused and composed during extended shifts.

 

Aircraft Dispatcher Experience Requirements

Aircraft Dispatchers generally complete a Federal Aviation Administration (FAA) approved Aircraft Dispatcher Certification Course, where they gain valuable theoretical and practical experience in areas such as meteorology, navigation, and aircraft systems.

Many aspiring Aircraft Dispatchers gain experience through internships or part-time roles in airline operations or flight operations departments.

This provides hands-on experience in flight planning, weather analysis, and emergency management.

Candidates with 1 to 2 years of experience may qualify for entry-level Aircraft Dispatcher roles.

They usually have foundational knowledge of Federal Aviation Regulations and can effectively communicate with pilots and ground staff.

Candidates with more than 3 years of experience have usually honed their technical skills and decision-making abilities in real-time flight situations, which is crucial in this role.

They are often proficient in using advanced flight planning systems and can handle stressful situations effectively.

Those with more than 5 years of experience may have some managerial or team-lead experience in their background and can be considered for supervisory or management roles in flight dispatch.

Such candidates have likely mastered crisis management and are adept at coordinating flight schedules and crew resources.

 

Aircraft Dispatcher Education and Training Requirements

Aircraft Dispatchers typically require a high school diploma or equivalent.

They must also successfully complete an FAA-approved Aircraft Dispatcher Certification Course that includes 200 hours of instruction.

This training covers topics such as meteorology, navigation, and Federal Aviation Regulations, culminating in a certification upon completion.

Following the coursework, they must pass a comprehensive FAA Aircraft Dispatcher Knowledge Test.

This test measures understanding of weather, air traffic control procedures, aircraft systems, and other areas critical to dispatching aircraft.

Aircraft Dispatchers must also possess strong communication skills and the ability to make quick, accurate decisions.

While not required, some Aircraft Dispatchers may choose to pursue an associate’s or bachelor’s degree in aviation or a related field to enhance their knowledge and skills.

Work experience, particularly in aviation operations, can also be beneficial for prospective Aircraft Dispatchers.

Lastly, to maintain their certification, Aircraft Dispatchers must continue their professional development and education to stay current with changes in aviation technology and regulations.

 

Aircraft Dispatcher Salary Expectations

An Aircraft Dispatcher earns an average salary of $72,223 (USD) per year.

However, the salary can fluctuate based on experience, qualifications, and the airline company.

Location also plays a significant role in determining the pay scale.

 

Aircraft Dispatcher Job Description FAQs

What skills does an Aircraft Dispatcher need?

Aircraft Dispatchers require strong communication skills, as they coordinate with pilots, air traffic controllers, and ground crew to ensure the safety and efficiency of flights.

They should also possess exceptional problem-solving skills and the ability to make quick decisions under pressure.

Knowledge of aviation laws and regulations, weather patterns, and aircraft performance is also essential.

 

Do Aircraft Dispatchers need a degree?

While a degree is not always required, having an associate’s or bachelor’s degree in air traffic management, aviation science, or a related field can be beneficial.

However, all Aircraft Dispatchers must pass the Federal Aviation Administration (FAA) Aircraft Dispatcher Certification exam to demonstrate their knowledge of aviation regulations, weather, and aircraft operations.

 

What should you look for in an Aircraft Dispatcher resume?

An Aircraft Dispatcher resume should highlight experience in air traffic control or aviation dispatch, exceptional knowledge of FAA regulations, and certification from the FAA.

It should also demonstrate strong problem-solving and decision-making skills, as well as the ability to effectively communicate under high-stress situations.

 

What qualities make a good Aircraft Dispatcher?

A good Aircraft Dispatcher is highly organized, detail-oriented, and able to multitask in a fast-paced environment.

They should have excellent communication skills, as they must coordinate with various teams to ensure the smooth operation of flights.

A high level of resilience and the ability to remain calm under pressure is also important, as they often need to make critical decisions quickly.

 

Is it challenging to hire Aircraft Dispatchers?

Hiring Aircraft Dispatchers can be challenging due to the specialized skill set and certifications required for the role.

They must have detailed knowledge of aviation procedures and regulations, as well as the ability to handle high-stress situations.

Because of these requirements, finding qualified candidates can be difficult and competitive.

Therefore, offering competitive salaries and career development opportunities can help attract and retain skilled Aircraft Dispatchers.

 

Conclusion

And there you have it.

Today, we’ve unveiled the true essence of being an aircraft dispatcher.

And guess what?

It’s not just about coordinating flight plans.

It’s about overseeing the harmony between the sky and the ground, one flight at a time.

With our go-to aircraft dispatcher job description template and real-world examples, you’re all set to spread your wings.

But why stop there?

Soar higher with our job description generator. It’s your next flight plan to meticulous job listings or refining your resume to perfection.

Remember:

Every flight plan is a part of the bigger journey.

Let’s navigate that sky. Together.

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