Aircraft Scheduling Coordinator Job Description [Updated for 2025]

In the era of rapid globalization, the role of Aircraft Scheduling Coordinators is becoming increasingly crucial.

As air travel continues to surge, the need for efficient individuals who can meticulously manage and coordinate aircraft schedules is more vital than ever.

But what does being an Aircraft Scheduling Coordinator truly entail?

Whether you are:

• A job seeker looking to understand the heart of this role,
• A hiring manager formulating the perfect candidate profile,
• Or simply fascinated by the intricacies of aircraft scheduling,

You’ve landed at the right spot.

Today, we present a fully customizable Aircraft Scheduling Coordinator job description template, crafted for effortless posting on job boards or career websites.

Let’s take off into the details.

Aircraft Scheduling Coordinator Duties and Responsibilities

Aircraft Scheduling Coordinators play a vital role in the aviation industry, ensuring that flight schedules are planned efficiently and executed accurately.

They must be detail-oriented, organized and able to work under pressure.

Their main duties and responsibilities include:

• Coordinating and scheduling aircraft flight times and routes
• Working closely with pilots, crew members, and maintenance personnel to ensure smooth operations
• Monitoring and adjusting schedules to accommodate unexpected changes such as weather disruptions or mechanical issues
• Communicating with various departments, including operations, maintenance, and customer service to relay important information
• Ensuring compliance with aviation regulations and safety standards
• Updating and maintaining detailed records of flight schedules, aircraft usage, and maintenance activities
• Assisting with the planning and scheduling of aircraft maintenance
• Addressing and resolving any issues or conflicts that may arise in the scheduling process
• Working with flight dispatchers to ensure optimal use of aircraft and crew resources

 

Aircraft Scheduling Coordinator Job Description Template

Job Brief

We are seeking an organized and detail-oriented Aircraft Scheduling Coordinator to join our team.

The Aircraft Scheduling Coordinator will ensure that all flights are scheduled efficiently and accurately, while adhering to safety and regulatory requirements.

Key responsibilities include coordinating flight schedules, arranging for necessary maintenance, and communicating with pilots, air traffic control, and other stakeholders to ensure smooth operations.

The ideal candidate will have a solid understanding of flight planning, excellent communication skills, and the ability to handle stressful situations calmly and efficiently.

 

Responsibilities

• Schedule flights according to company and customer needs
• Communicate with pilots, maintenance personnel, and air traffic control to coordinate flight plans
• Ensure all flights are scheduled in compliance with safety and regulatory requirements
• Monitor and respond to changes in flight schedules, including delays, cancellations, and last-minute requests
• Coordinate aircraft maintenance and inspections to ensure aircraft availability
• Record and maintain accurate flight logs and scheduling records
• Assist with flight planning and route optimization
• Resolve scheduling conflicts and handle emergency situations as they arise

 

Qualifications

• Proven experience as an aircraft scheduling coordinator or similar role
• Strong understanding of flight planning and air traffic control procedures
• Excellent communication and organizational skills
• Ability to handle stressful situations and make decisions quickly
• Detail-oriented with strong problem-solving skills
• Knowledge of aviation safety and regulatory requirements
• Proficiency in aviation software and flight scheduling systems
• High school diploma or equivalent; degree in aviation or related field is a plus

 

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

 

Additional Information

• Job Title: Aircraft Scheduling Coordinator
• Work Environment: This role typically works in an office setting within an airport or airline operations center. Some shift work, including nights, weekends, and holidays, may be required.
• Reporting Structure: Reports to the Aircraft Scheduling Manager or Operations Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $50,000 minimum to $75,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aircraft Scheduling Coordinator Do?

Aircraft Scheduling Coordinators are typically employed by airlines or other organizations that operate a fleet of aircraft.

They play a crucial role in ensuring smooth daily operations and optimal utilization of aircraft resources.

Their primary responsibility involves scheduling aircraft and crew for flights in line with regulatory requirements, company policies, and operational needs.

This includes assessing the availability and maintenance status of aircraft, organizing crew rosters, and coordinating with various departments to enable efficient flight operations.

They also need to respond quickly to changes in flight schedules due to unforeseen events such as weather disruptions, mechanical issues, or crew availability.

This often involves rescheduling flights, arranging for backup aircraft or crew, and communicating changes to all relevant parties.

Aircraft Scheduling Coordinators must also monitor and track flight activity, ensuring that all flights are logged correctly and any discrepancies or issues are addressed promptly.

They may also be involved in long-term planning tasks, such as forecasting aircraft availability or assessing the impact of potential schedule changes.

Additionally, they often handle administrative duties related to scheduling, such as maintaining records, compiling reports, and assisting with budgeting and cost control.

Excellent communication, problem-solving skills, and a keen attention to detail are key attributes for this role.

 

Aircraft Scheduling Coordinator Qualifications and Skills

An Aircraft Scheduling Coordinator should have the necessary skills and qualifications that align with your job description, such as:

• Excellent organizational skills to effectively manage the scheduling of aircraft and crew members.
• Strong attention to detail to ensure that all schedules are accurate and meet necessary regulations and guidelines.
• Ability to multi-task and work under pressure to respond efficiently to changes in schedules and manage potential conflicts.
• Communication skills to coordinate with various teams such as pilots, flight attendants, maintenance staff, and management, as well as to relay information effectively to all involved parties.
• Problem-solving skills to address and rectify any issues that may affect flight schedules.
• Strong understanding of aviation regulations and safety procedures.
• Customer service skills as necessary for handling passenger inquiries, complaints, and special requests.
• Proficiency in using scheduling software and other relevant technology.

 

Aircraft Scheduling Coordinator Experience Requirements

Aircraft Scheduling Coordinators often start their career journey with a degree in aviation or a related field.

On-the-job experience in roles such as Flight Dispatcher, Air Traffic Controller, or Customer Service Agent at an airline can provide valuable insights into the complexities of flight operations and scheduling.

Entry-level candidates may have 1 to 2 years of experience, typically gained through internships or part-time roles in an aviation-related environment.

They are expected to be familiar with basic flight scheduling operations and have some understanding of flight dispatch, coordination, and flight tracking systems.

Candidates with more than 3 years of experience are usually considered for senior roles, as they have developed their skills and knowledge in the intricacies of aircraft scheduling.

They should be comfortable working with flight tracking systems, have a solid understanding of FAA regulations, and possess strong communication skills.

Those with more than 5 years of experience may have management or supervisory experience, having led teams in the coordination and scheduling of aircraft.

These candidates are considered for leadership roles, where they oversee the entire scheduling process and ensure smooth operations.

 

Aircraft Scheduling Coordinator Education and Training Requirements

Aircraft Scheduling Coordinators typically require a bachelor’s degree in aviation management, business administration, or a related field.

They should have a thorough understanding of aviation operations and various administrative tasks.

Knowledge in flight operations, fuel management, and aircraft maintenance is also beneficial.

Work experience in the aviation industry, particularly in aircraft operations or scheduling, can be an advantage.

Some positions might require Aircraft Scheduling Coordinators to have a private pilot license or a related certification.

Taking up advanced courses in aviation management can also enhance their skills and knowledge, and showcase their dedication to ongoing learning.

Training in specialized software used for flight scheduling and planning, as well as excellent communication and problem-solving skills are highly desired.

A master’s degree in aviation management or a related field may be preferred for more senior coordinator roles.

The ability to multitask and manage stress effectively are also important traits for this role.

 

Aircraft Scheduling Coordinator Salary Expectations

The average salary for an Aircraft Scheduling Coordinator is approximately $45,000 (USD) per year.

However, this figure can fluctuate based on factors such as experience, the size and location of the airport, and the specific airline company.

Those with considerable experience and in larger airports or major airlines may earn more than the average salary.

 

Aircraft Scheduling Coordinator Job Description FAQs

What skills does an Aircraft Scheduling Coordinator need?

Aircraft Scheduling Coordinators require strong organizational and planning skills as they are responsible for coordinating aircraft schedules.

They also need excellent communication and interpersonal skills to interact with various stakeholders like pilots, maintenance crew, and air traffic controllers.

Attention to detail, problem-solving skills, and the ability to work under pressure are also important due to the critical nature of their role.

 

Do Aircraft Scheduling Coordinators need a specific degree?

While a degree may not be strictly necessary, having a bachelor’s degree in aviation, business administration, or a related field can be beneficial.

However, proven experience in aviation operations, scheduling, or dispatching is often more important.

Some employers may also prefer candidates who have a pilot’s license.

 

What should you look for in an Aircraft Scheduling Coordinator’s resume?

An ideal Aircraft Scheduling Coordinator’s resume should showcase strong organizational skills, attention to detail, and experience in the aviation industry.

Look for a proven track record in aircraft scheduling, dispatching, or a similar role.

Evidence of strong communication skills and the ability to work under pressure is also essential.

 

What qualities make a good Aircraft Scheduling Coordinator?

A good Aircraft Scheduling Coordinator is highly organized and has an excellent ability to multitask.

They are able to make quick decisions under pressure and are calm in the face of emergencies or unexpected changes.

They have strong communication skills, which allow them to effectively coordinate between different teams and departments.

They are also detail-oriented, ensuring that all schedules and plans are accurate and efficient.

 

What are the challenges in hiring an Aircraft Scheduling Coordinator?

Finding a candidate with the right combination of organizational skills, experience in the aviation sector, and ability to work under pressure can be challenging.

In addition, because of the critical role they play in maintaining the efficiency and safety of flight operations, it is essential to thoroughly vet candidates for their decision-making abilities and attention to detail.

 

Conclusion

So there you have it.

Today, we’ve explored the intricate world of an aircraft scheduling coordinator.

And guess what?

It’s not just about managing timetables.

It’s about orchestrating the heartbeat of global travel, one flight schedule at a time.

With our comprehensive aircraft scheduling coordinator job description template and real-world examples, you’re ready to soar.

But why limit your flight?

Go further with our job description generator. It’s your next destination for creating spot-on job listings or refining your resume to perfection.

Remember:

Every flight schedule is a part of the bigger journey.

Let’s navigate that future. Together.

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