Airline Flight Operations Administrator Job Description [Updated for 2025]

In the dynamic world of aviation, the role of an Airline Flight Operations Administrator has never been more crucial.

As aviation technology advances, the demand for skilled professionals who can manage, coordinate and oversee our flight operations intensifies.

But let’s break it down: What’s really expected from an Airline Flight Operations Administrator?

Whether you are:

A job seeker trying to understand the core responsibilities of this role,
A hiring manager designing the perfect job specification,
Or simply fascinated by the intricacies of airline operations,

You’ve come to the right place.

Today, we present a customizable Airline Flight Operations Administrator job description template, designed for effortless posting on job boards or career sites.

Let’s get started.

Contents show

Airline Flight Operations Administrator Duties and Responsibilities

Airline Flight Operations Administrators play a crucial role in ensuring the smooth operations of an airline’s flight activities.

They oversee all pre and post-flight operations, supervise the flight crew, and ensure all flight operations are in compliance with Federal Aviation Administration (FAA) regulations.

Their primary duties and responsibilities include:

Coordinating daily flight operations and scheduling of flight crews
Ensuring compliance with all FAA regulations and airline policies
Monitoring weather conditions and communicating relevant information to the flight crew
Managing flight crew rosters and ensuring adequate rest periods for crew members
Overseeing the process of aircraft maintenance checks and coordinating necessary repairs
Communicating with various departments including air traffic control, maintenance, customer service, and ground handling to ensure smooth operation of flights
Reviewing and updating flight operation manuals and safety procedures
Maintaining records of flight activities, including delays, maintenance, and crew schedules
Assisting in the investigation and reporting of any flight incidents or accidents
Participating in regular training and development programs to stay updated on industry standards and procedures

Airline Flight Operations Administrator Job Description Template

Job Brief

We are seeking a detail-oriented Airline Flight Operations Administrator to help manage our airline’s flight operations.

The successful candidate will be responsible for scheduling flight crews, coordinating with ground services, ensuring compliance with aviation regulations, and liaising with other airline departments to ensure smooth flight operations.

The ideal candidate will have a strong understanding of aviation regulations, excellent organizational skills, and the ability to handle high-pressure situations.

Ultimately, the role of the Flight Operations Administrator is to ensure our airline runs safely, efficiently, and in full compliance with all regulations.

Responsibilities

Schedule flight crews in accordance with federal regulations and company policies
Coordinate with ground services to ensure adequate resources for flights
Monitor the status of flights and communicate any disruptions or changes to relevant parties
Ensure compliance with all FAA and company regulations
Prepare and distribute pre-flight briefing packages to flight crews
Maintain accurate records of flight operations
Assist in the planning of flight schedules and crew assignments
Provide administrative support to the flight operations team

Qualifications

Proven experience in flight operations or a related field
Strong understanding of FAA regulations
Excellent organizational and communication skills
Ability to multitask and handle high-pressure situations
Proficiency in using flight scheduling software
Associate’s or bachelor’s degree in aviation management or a related field

Benefits

401(k) plan
Health, dental and vision insurance
Retirement plan
Paid time off
Travel benefits
Professional development opportunities

Additional Information

Job Title: Airline Flight Operations Administrator
Work Environment: Office setting within an airport environment. Some travel may be required.
Reporting Structure: Reports to the Director of Flight Operations.
Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
Pay Range: $45,000 minimum to $65,000 maximum
Location: [City, State] (specify the location or indicate if remote)
Employment Type: Full-time
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does an Airline Flight Operations Administrator Do?

Airline Flight Operations Administrators are key personnel in the aviation industry who primarily ensure the safe and efficient operation of flights.

Their duties include scheduling and dispatching flights, coordinating with air traffic control, and monitoring flight progress.

They are also responsible for updating pilots with crucial information like weather conditions, runway closures, and other factors that could affect a flight’s path or schedule.

Flight Operations Administrators keep detailed records of flights, including departure and arrival times, any delays or cancellations, and any incidents that occurred during the flight.

They may also take part in investigating flight irregularities and incidents.

Another crucial task they perform is ensuring that all operations comply with governmental and company regulations.

They are typically involved in emergency planning and response, and assist in the coordination of maintenance and repair schedules for aircraft to minimize disruptions.

Lastly, they work closely with other departments such as customer service, ground crew, and engineering to ensure seamless and efficient operations.

Airline Flight Operations Administrator Qualifications and Skills

An Airline Flight Operations Administrator should possess a range of technical skills, industry knowledge, and soft skills to manage the complex tasks associated with flight planning and administration, such as:

Proficiency in aviation procedures and regulations to ensure that all flight operations adhere to safety standards and laws.
Excellent organizational and time management skills to efficiently manage multiple flights, crew schedules, and administrative tasks concurrently.
Strong communication skills to effectively interact with pilots, airline crew, air traffic controllers, and other departments within the airline.
Ability to handle stressful situations and make critical decisions quickly and accurately, especially in case of flight delays, cancellations, or emergency situations.
Technical skills to work with flight planning software, navigation systems, and other relevant tools and technology.
Detail-oriented nature to ensure accuracy in flight logs, maintenance records, crew schedules, and other administrative documents.
Customer service skills to address concerns from passengers and provide pertinent flight information.
Problem-solving skills to identify and address issues that may impact flight operations, such as weather changes or technical difficulties.

Airline Flight Operations Administrator Experience Requirements

Entry-level candidates for the Airline Flight Operations Administrator role usually have 1 to 3 years of experience, often obtained through an internship or part-time role in the aviation industry.

This experience can be gained in roles like Flight Dispatcher, Ground Operations Agent, or other operations-related roles.

Candidates with more than 3 years of experience often have developed their understanding of the aviation industry and specific knowledge related to flight operations.

This experience is usually garnered from roles such as Flight Operations Officer, Air Traffic Controller or even Pilot.

Those with more than 5 years of experience are typically well-versed in airline operations and regulatory guidelines.

They may have leadership experience, having overseen teams or managed complex operational processes.

As such, they could be prepared for a managerial or senior role within the Flight Operations department.

Certain airlines or aviation companies may have more complex or demanding tasks that require specialized knowledge or certifications, thus requiring their Flight Operations Administrators to have advanced relevant experience.

Airline Flight Operations Administrator Education and Training Requirements

Airline Flight Operations Administrators are typically required to hold a bachelor’s degree in aviation, air traffic management, or a related field.

These degree programs cover various subjects including aviation laws and regulations, weather conditions, aircraft systems, flight planning, and operations management.

Additionally, many airlines and organizations prefer candidates with flight experience.

As such, a private pilot certificate or a commercial pilot license can be beneficial.

For those seeking advancement in their careers, a master’s degree in aviation management or a related discipline can be advantageous.

Furthermore, understanding of flight software systems, flight scheduling, and regulatory compliance is important.

Therefore, additional certification in these areas may be sought after.

Good command over communication, problem-solving skills, and the ability to handle stress are also beneficial for this role.

Prior experience in flight operations, air traffic control, or dispatch can provide practical understanding of the job.

Lastly, all aviation professionals, including Airline Flight Operations Administrators, are required to pass a background check and periodic drug tests as per Federal Aviation Administration (FAA) regulations.

Airline Flight Operations Administrator Salary Expectations

An Airline Flight Operations Administrator can expect to earn an average salary of $63,927 (USD) per year.

However, this figure may fluctuate based on factors such as work experience, location, and the airline company.

Airline Flight Operations Administrator Job Description FAQs

What skills does an Airline Flight Operations Administrator need?

An Airline Flight Operations Administrator should possess excellent organizational skills, as they are responsible for coordinating various flight details.

They should also have good communication skills to interface with various departments.

Additionally, they should have problem-solving skills, a keen attention to detail, and the ability to work under pressure.

Do Airline Flight Operations Administrators need a degree?

While it’s not mandatory, it’s common for Airline Flight Operations Administrators to hold a bachelor’s degree in aviation management or a related field.

Some airlines may also prefer candidates with previous experience in aviation operations.

As the job involves coordinating flight details, knowledge of aviation regulations and safety standards is crucial.

What should you look for in an Airline Flight Operations Administrator resume?

Look for a solid background in aviation, either through education or work experience.

A degree in aviation management is a strong plus.

Previous experience in flight operations administration or a similar role is beneficial.

Knowledge of flight scheduling software and flight safety standards is crucial.

Also, check for traits such as good communication skills, detail-oriented, and the ability to work under pressure.

What qualities make a good Airline Flight Operations Administrator?

A good Airline Flight Operations Administrator is highly organized and can effectively manage multiple tasks at once.

They are excellent communicators, capable of coordinating with different departments effectively.

They have a thorough understanding of aviation regulations and flight safety standards.

They are also problem solvers who can adapt to sudden changes in schedules or regulations.

Is it difficult to hire an Airline Flight Operations Administrator?

Finding a qualified Airline Flight Operations Administrator can be challenging due to the specialized nature of the job.

It requires a unique combination of aviation knowledge, management skills, and the ability to handle stress.

Therefore, recruitment may take time and careful consideration of each applicant’s qualifications and experience.

Conclusion

So, we’ve just landed after our deep-dive exploration into the world of an Airline Flight Operations Administrator.

Guess what we’ve discovered?

It’s not only about managing flight operations.

It’s about piloting the aviation industry towards a safer, more efficient future, one flight at a time.

Armed with our detailed Airline Flight Operations Administrator job description template and authentic industry examples, you’re ready to take off.

But don’t unbuckle your seatbelt just yet.

Take a smooth glide further with our job description generator. It’s your perfect co-pilot for creating sharp job listings or perfecting your resume to a tee.

Remember:

Every flight operation contributes to the wider air travel network.

Let’s navigate this skyward journey. Together.

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