Aquatic Event Coordinator Job Description [Updated for 2025]

In the world of event management, the role of Aquatic Event Coordinators shines prominently.

As the interest in aquatic sports and events grows, the demand for skilled professionals who can plan, organize, and ensure the safety of these events increases.

But let’s dive deeper: What’s truly expected from an Aquatic Event Coordinator?

Whether you are:

• A job seeker trying to understand the intricacies of this role,
• A hiring manager outlining the ideal candidate,
• Or simply fascinated by the realm of aquatic event coordination,

You’re in the right place.

Today, we present a customizable Aquatic Event Coordinator job description template, designed for easy posting on job boards or career sites.

Let’s dive right into it.

Aquatic Event Coordinator Duties and Responsibilities

Aquatic Event Coordinators are responsible for the planning, execution, and management of various aquatic events.

They may work for recreational centers, colleges, sports clubs, or even professional sports organizations.

The duties and responsibilities of an Aquatic Event Coordinator include:

• Planning, coordinating, and executing a variety of aquatic events and activities
• Managing event budgets and ensuring that events are delivered on time and within budget
• Working with a team to ensure safety protocols are in place and followed during events
• Developing and implementing marketing and promotional plans for events
• Hiring, training, and supervising event staff including lifeguards, swim coaches, and volunteers
• Coordinating with other departments or organizations for joint events
• Ensuring compliance with local, state, and federal laws and regulations
• Managing the setup and cleanup of event spaces
• Monitoring and maintaining the quality of pool water and equipment
• Addressing and resolving any issues or complaints that arise during or after an event
• Keeping records of events, including attendance and incident reports

 

Aquatic Event Coordinator Job Description Template

Job Brief

We are seeking a dedicated Aquatic Event Coordinator to plan, organize, and execute aquatic events in our recreation facilities.

The Aquatic Event Coordinator will work closely with various stakeholders, including event participants, sponsors, and staff to ensure a successful event.

The ideal candidate will have a solid understanding of aquatic activities, excellent communication skills, and experience in event planning.

Ultimately, the Aquatic Event Coordinator’s role is to deliver high-quality, well-organized events that promote community engagement and safe recreational aquatic activities.

 

Responsibilities

• Coordinate, plan, and execute aquatic events.
• Communicate with event participants, staff, and sponsors.
• Ensure all aquatic safety standards and regulations are met during events.
• Prepare and manage event budgets.
• Recruit, train, and supervise event volunteers.
• Handle event logistics including schedules, equipment, and facilities.
• Market and promote events to increase participation.
• Evaluate event success and compile reports detailing event outcomes.

 

Qualifications

• Proven experience as an event coordinator or similar role.
• Knowledge of aquatic activities and safety regulations.
• Excellent communication and organizational skills.
• Ability to manage budgets and resources.
• Proficiency in Microsoft Office Suite and event management software.
• Ability to work flexible hours, including evenings, weekends, and holidays as needed.
• A degree in hospitality management, recreation, business, or related field is preferred.
• Certification as a lifeguard or in First Aid and CPR is advantageous.

 

Benefits

• Health, dental, and vision insurance
• Retirement plan
• Paid time off
• Professional development opportunities
• Free access to recreational facilities

 

Additional Information

• Job Title: Aquatic Event Coordinator
• Work Environment: Recreation facilities. The role requires physical activity and ability to work outdoors.
• Reporting Structure: Reports to the Aquatic Director or Event Manager.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $45,000 minimum to $60,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

 

What Does an Aquatic Event Coordinator Do?

An Aquatic Event Coordinator typically works for recreational facilities, sports clubs, or event management companies where water-based activities or competitions are held.

They are responsible for planning, coordinating, and overseeing all aspects of aquatic events, such as swim meets, water polo tournaments, or water aerobics classes.

Their responsibilities can range from scheduling events and setting up equipment to hiring necessary staff and ensuring safety protocols are followed.

They work closely with other coordinators, coaches, athletes, lifeguards, and even maintenance staff to ensure the smooth operation of the event.

They may also liaise with sponsors, vendors, and media personnel.

The Aquatic Event Coordinator ensures that all aspects of the event meet the necessary standards and regulations.

They also handle any issues or emergencies that may arise during the event.

Further responsibilities may include budget management, promoting the event, and providing post-event reports.

Their ultimate goal is to create a successful, enjoyable, and safe event for all participants and attendees.

 

Aquatic Event Coordinator Qualifications and Skills

An Aquatic Event Coordinator must possess a unique combination of technical skills, organizational abilities, and industry knowledge to plan, manage and ensure the success of water-based events, such as swimming competitions, water polo matches, synchronized swimming performances and more.

These include:

• Strong knowledge of aquatic sports and events to plan and coordinate properly.
• Good understanding of safety regulations and procedures related to aquatic events.
• Exceptional organizational skills for scheduling events, managing resources, and ensuring all elements are in place for the event.
• Effective communication skills to coordinate with team members, event participants, vendors and sponsors.
• Problem-solving skills to quickly address and resolve any issues that may arise before or during the event.
• Leadership skills to guide and motivate the event team and volunteers.
• Physical fitness and swimming abilities may be required, as the role could involve being in or near the water.
• Customer service skills to handle inquiries, provide information, and deal with any complaints or issues raised by attendees or participants.
• Ability to work under pressure and adapt to changing circumstances, as events can be unpredictable and require quick decision-making.

 

Aquatic Event Coordinator Experience Requirements

Aquatic Event Coordinators typically start their careers with at least 1 to 2 years of experience in aquatic or event management roles.

This experience is often gained through internships, part-time roles, or volunteering at swimming or water sports events.

Candidates with a background in roles such as Aquatic Facility Supervisor, Lifeguard, or Swim Instructor often have the practical experience required for an Aquatic Event Coordinator role.

They usually have an understanding of aquatic safety rules, event planning, and coordinating diverse teams.

Those with more than 3 years of experience in aquatic event management are likely to have developed a strong foundational knowledge of aquatic event planning and management.

They are capable of handling a range of responsibilities, including scheduling, budgeting, managing staff and volunteers, liaising with sponsors, and ensuring all safety regulations are met.

Aquatic Event Coordinators with more than 5 years of experience likely have a history of successfully organizing and managing large aquatic events.

Such professionals may have developed a significant network of contacts in the industry, have leadership experience, and be ready to take on senior or managerial roles in event management.

 

Aquatic Event Coordinator Education and Training Requirements

Aquatic Event Coordinators typically have a bachelor’s degree in event management, business administration or another related field.

Having a background or certification in aquatics, such as lifeguarding or swim instruction, can be beneficial.

Familiarity with aquatic sports, rules and safety protocols is essential for this role.

In addition to academic qualifications, practical experience in organizing and managing events is crucial.

This could be achieved through internships, volunteering, or work experience.

Some positions may require Aquatic Event Coordinators to have specific certifications such as Certified Park and Recreation Professional (CPRP) or Certified Aquatic Facility Operator (CAFO).

To keep their skills updated and to stay informed about the latest industry trends, Aquatic Event Coordinators may also pursue advanced courses or attend professional workshops and seminars.

Furthermore, a working knowledge of emergency procedures and first aid, including CPR certification, is often required.

This ensures the safety of all participants and attendees during the aquatic events.

 

Aquatic Event Coordinator Salary Expectations

An Aquatic Event Coordinator can expect to earn an average salary of $44,000 (USD) per year.

This salary can vary based on factors such as experience, the scale of events coordinated, location, and the employing organization.

 

Aquatic Event Coordinator Job Description FAQs

What skills does an Aquatic Event Coordinator need?

Aquatic Event Coordinators should have excellent organizational and coordination skills, as they are often responsible for multiple aspects of an event at once.

They should have strong communication and interpersonal skills to liaise with different stakeholders including participants, staff, and sponsors.

Basic knowledge of aquatic sports and safety is required.

They also need problem-solving abilities to tackle unforeseen issues that may arise during an event.

 

Do Aquatic Event Coordinators need a degree?

While not mandatory, a degree in event management, sports management, or a related field can be beneficial.

Other relevant qualifications include experience in aquatic activities, event planning, or management roles.

Some coordinators may also have a lifeguard certification or a First Aid and CPR certification, which can be advantageous in ensuring the safety of event participants.

 

What should you look for in an Aquatic Event Coordinator resume?

Look for experience in event planning or management roles, particularly in aquatic environments.

Any certification in lifeguard training or First Aid and CPR should be highlighted.

Strong leadership skills, the ability to work under pressure, and experience in risk management are also desirable attributes.

Familiarity with aquatic sports rules and regulations can also be a bonus.

 

What qualities make a good Aquatic Event Coordinator?

A good Aquatic Event Coordinator is highly organized, capable of managing multiple tasks simultaneously, and has excellent attention to detail.

They should be able to work well under pressure, solve problems quickly, and make decisive decisions when necessary.

Good interpersonal skills are also important as they often work with diverse groups of people.

A passion for aquatic sports and a strong commitment to safety are also key qualities.

 

Is it difficult to hire an Aquatic Event Coordinator?

Hiring an Aquatic Event Coordinator can be challenging due to the specific skills and experience required.

This role requires a unique blend of event management skills, knowledge of aquatic sports, and safety awareness.

Therefore, it may take time to find a candidate with the right qualifications and fit.

 

Conclusion

And there you have it.

Today, we’ve dived deep into the exciting world of an aquatic event coordinator.

Guess what?

It’s not just about blowing the starting whistle.

It’s about orchestrating unforgettable water-based events, one splash at a time.

With our trusted aquatic event coordinator job description template and real-world examples, you’re ready to dive in.

But why stop there?

Submerge yourself further with our job description generator. It’s your next step to crafting perfect job listings or refining your resume to excellence.

Remember:

Every wave you make contributes to the grand spectacle.

Let’s create those memorable moments. Together.

How to Become an Aquatic Event Coordinator (Complete Guide)

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